Questions about communication-related topics like information flow, meetings and reporting.

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0
votes
5answers
58 views

argumentative team members

I am now the team lead of a known argumentative team. I was chosen by them, and upper management approved. I thought that because I was chosen by most of them, I would at least be someone they ...
0
votes
2answers
53 views

What kind of peripheral information do you put on a Kanban board?

We are currently in my team in the process of applying Kanban to our project. It's currently a very iterative process which is not (yet) meeting the expected success. However, we noted that the big ...
10
votes
5answers
445 views

Communicating non-viability of project

I'm a consultant usually brought in by companies doing project management on big projects, setting up operations etc. The last few years I have been dealing mainly with digital and creative agencies. ...
3
votes
2answers
65 views

Moderating a compromise between Top-Down and Bottom-Up approaches?

I just started a new experimental project in my division which will attempt to integrate application-use and development efforts across different teams. Problem: In the kick-off meeting today I ...
3
votes
6answers
148 views

Who speaks with the client about the active project?

We are programming company. One guy is seeking jobs and talking to clients. Then when the job terms are negotiated, a project gets its own project manager and programmers. Once a project is started, ...
6
votes
2answers
315 views

How do you plan for risks in your project's estimates?

I have been working on the risk-management topic in software development for a while. According to the different literature there could be knowns knowns (typical risks), known unknowns (product ...
1
vote
2answers
259 views

How to motivate team members to share knowledge

I am working in a small team. On the individual level we have well-set knowledge related to our day-to-day activities. Nevertheless I am thinking that if we could share our best practices successfully ...
3
votes
4answers
340 views

Communicating between agile project teams and shared services

My organization has several teams that are all attempting to use Scrum. Some of the teams are tied to a project, e.g. implement a new web site. Some other teams are shared services, e.g. search ...
6
votes
5answers
470 views

How to improve communication skills of a team?

In IT companies, English is usually the official communication medium as most of the companies deal with foreign customers. We have so many countries where English is second, or even third language ...
3
votes
2answers
116 views

How involved should a PM be in ensuring payments for completed milestones?

In a project where payments are due according to a set schedule, what is the role of a PM in ensuring these obligations are met? Example of a payment schedule within an agreement: 50% deposit, 25% ...
2
votes
2answers
148 views

Should we take a photo of our Sprint Board every day for a remote manager?

A new manager just came on board in another region and asked us to take a photo of our Sprint board and post it to our wiki every day. The question is: should we do this? If yes, by the Team, Scrum ...
2
votes
2answers
244 views

Advice needed: best project management solution for a small web studio

I am a web developer in a small web design studio (15-20 employees). It was founded back in 2005 and since that time we've made over 700 different sites (~500 projects, ~300 clients). I started ...
3
votes
2answers
413 views

How to present a “customer impacted” issue to senior management?

In production, there was an issue which impacted many customers. The issue was resolved in an hour but the damage was already done. Recovery is in progress. We need to explain this situation to Senior ...
6
votes
5answers
454 views

How to manage a project in foreign country - language barrier

I moved to Asia recently. I have to optimize some production cells, mainly painting cell (manual spray), which means measurements. No operators in the company can speak English. In the offices, some ...
1
vote
2answers
356 views

What are additional responsibilities that a coordinating manager can take up?

I am working as a coordinator for two teams situated in different time zones. I do everything that is related to coordination (arrange meetings, doing scrum updates across teams, adding clarification ...
2
votes
1answer
117 views

How should I deal with changing points of contact on a Project (client side)?

The point of contact (say, Dave) on a large project has now informed me that due to the overwhelming quantity of work, he has now authorized a new point of contact (Let's call her Sally). The ...
-3
votes
1answer
201 views

Status Report - Multiple projects

I publish status report on weekly basis for multiple projects. Normally I uses different tabs for each project in MS Excel. To make it more effective, I want to publish project updates in email ...
7
votes
3answers
541 views

How to handle a complex project without Tech Lead or Project Manager?

I am working on a complex project in Android alone. There is no tech lead or any project manager to guide me about the project development. I have to interact with the client and do the work according ...
-4
votes
1answer
176 views

iPad for Scrum to Skype or Google Hangout [closed]

I am thinking of using iPad as a Scrum tool to Skype/Google Hangout to coordinate better with our offshore team in a different country. I am planning to hang the iPad onto the scrum board ...
2
votes
2answers
156 views

Quickly explain how to make estimation work to an external business stakeholder

Scenario: need to quickly explain how the estimation will work to an external business stakeholder; can't take more than few minutes really. The project area is web development. P.S. There's no point ...
0
votes
2answers
103 views

Critical communications during product roll outs

My current project is to roll-out a new technology product throughout my company. I want to come up with a website that will give a high level insight to the roll-out. I don't know how should I do ...
4
votes
4answers
855 views

Is there anything wrong with sending meeting minutes late?

I like my emails to be perfect, especially the minutes that summerise the meetings we have, I understand that it is obviously preferred to send it through right after the meeting, or even an hour late ...
4
votes
4answers
262 views

Schedule Control

Here's the scenario: You are building a schedule for a project that has a planned duration about three months. You are not concerned about project costs so you will not be doing EV. You are ...
0
votes
1answer
89 views

How to propose a project [closed]

I've been with a company for a year now, and I work closely with the company owners (its a startup). I've had an idea for a project that I want to propose, but I wasn't sure the best way to pass the ...
2
votes
2answers
238 views

How do you explain the value of a PM to a client?

I'm sure other PMs have run into this issue, which is explaining the benefit of a PM to a client. Here's a typical question I hear: "Why am I paying extra for someone who is not involved in the ...
2
votes
3answers
140 views

Release Team vs PM

In terms of releasing the code and separation of responsibilities, should it be the project manager or the release teams that inform the business of the releases? I believe it should be the release ...
5
votes
5answers
132 views

Is interspersing different teams a good idea?

Update: (a PM-specific concern) Having developers working close together is valuable to my team - people tend to naturally ask more questions, get involved in code-related conversations they overhear, ...
10
votes
3answers
320 views

How to manage clients who want to meet up all the time?

I have a client/shareholder who is more of a face-to-face kind of client. They can't grasp how to use email and phone to communicate project amendments and feedback. Instead, they wish to meet up ...
5
votes
5answers
164 views

contracts on inputs and outputs between subsystem teams?

My project consists of 5 sub-teams and I think that what most people under-appreciate is subsystem communication. Do you think that teams using (or even being forced to) contracts between them to ...
12
votes
6answers
936 views

How to apply daily stand-up meetings with a large team on multiple projects

Background There are: 4 .Net Developers 4 PHP Developers 2 QA Specialists 2 Integration Specialists 2 Analysts 3 PMs 11 Projects in active development. None are trivial. Some are programs with ...
11
votes
9answers
654 views

Is it correct to refer to a 'post mortem' session even for successful projects?

It might be a silly question for non-latin speakers, but it's odd to hear about a post-mortem meeting for a successful project since this expression means 'after death'. I know that this can be also ...
13
votes
8answers
520 views

Should I collect all the phones before a meeting?

It's no surprise that when a meeting is in place there are a select few that cannot seem to take their eyes off of their phone. I find that this distracts not only that one person, but it also ...
4
votes
3answers
254 views

How to enhance project management practice for the small team?

In our team, we have a small team of 3 people, fresh graduate from the computer and networking stream. 2 people are responsible for software development , 1 people are responsible for back-end ...
6
votes
6answers
711 views

Best way to handle different stakeholders?

There are different stake holders like the quality team,client, peers, sub-ordinates, seniors. As a manager, do we need to have a strategy to handle different stakeholders? Sometimes we might not be ...
1
vote
3answers
183 views

How to apply project management skills for different projects?

A typical project for me is a 3 months web development and Android Apps project with a 3 person team. All development work is started and required all software development life cycle activities ...
1
vote
3answers
331 views

Is it a good idea to replace Confluence with a custom in-house workflow based on search? [closed]

Our team (40 people) is currently using Confluence as a knowledge base repository. There are many problems with confluence - formatting text is limited; can't paste images in the text; editing bugs; ...
16
votes
8answers
686 views

How do you deal with constant interruptions coming from outside the team?

As one of our teams was restructured completely (6 our of 8 new people in the last 2 months) and their knowledge base is now very weak, I notice constant daily interruptions from them. We share the ...
5
votes
4answers
440 views

How to facilitate communication and peer reviews on a distributed scrum team?

We have a Scrum team of 3 developers, a scrum master, and a product owner. Everyone works out of their home (except the product owner who works at his organization's headquarters). In the past, we ...
12
votes
5answers
1k views

What Should a Project Manager Do If Development is Not Completed On Time?

I am a project manager of a development team. Oftentimes, the deadline for the development project is not met. About my team: I have 4 people in my team, and they are older than me. Sometimes I ...
2
votes
3answers
409 views

How to improve communication problem facing in corporate culture

I am experiencing difficulties to convey my message in debating topics due to interruption by others(Mostly in office related issues) . My nature is like, I carefully listen others when others talk ...
11
votes
4answers
977 views

Escalation to Leadership about senior management

Is it right to escalate to senior leadership (CEO) if you feel the senior management is not doing the right thing or basing the decisions based on personal preferences rather than the goals of the ...
2
votes
2answers
206 views

Is there any 'pocket guide' with the differences between countries' labor laws? [closed]

Working on a multi cultural environment, one of the problems that's haunting some projects we have are the differences between two countries' laws. I know that there are as much laws as there are ...
2
votes
2answers
183 views

How can a manager dispel speculation of favoritism among employees?

The obvious action would be to not play favorites from the get-go. However, if members of a team voluntarily communicate with their manager at different frequencies/levels, soon enough there will be a ...
2
votes
4answers
574 views

How to add value beyond collecting tasks and their dates?

As a project manager I catalogue a group's tasks, definitions, dependencies, milestones, resources, and similar other elements of a project. The managers use this to report up, estimate project ...
6
votes
2answers
288 views

Communication/Handoff Checklists

I have been having many issues getting bug/tasks provided with the correct information in them. And other points where a task is handed off along the workflow require the recipient to get certain ...
0
votes
4answers
152 views

How to motivate young adults to pursue socially-conscious jobs [closed]

Not sure if this is the right place to ask, but I've read some survey data which suggests that young adults are no longer interested in tackling some of the toughest global problems (such as ...
5
votes
5answers
242 views

Is including “communication” aspects in formal agreements with clients critical to have?

We all know that in management, the communication with the client (product owner or sponsor) is one of the key factors. It's good when both sides understand the communication aspect. However, from ...
7
votes
6answers
493 views

Allowing PMs to grade/rate developers

We're trying to introduce some new/updated ways to quantify developer productivity, and we want to include our Project Managers' thoughts. What do you think about allowing PMs to "grade" or apply ...
4
votes
6answers
191 views

How to I cut down on all of the communications?

I am new to Project Management. I am coming in on a project that was just implemented and is now in Post Implementation. The roles do not seem to be fully understood be everyone. Now, when something ...
4
votes
5answers
355 views

Completely customizable issue tracking system?

I have been looking for an issue-tracking system for some time. Our workflow is not software development. Rather we track changes to documentation across groups of people. I don't need project ...