Framework-required meetings; meeting artifacts; organizing meetings; meeting communications.

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6
votes
6answers
239 views

How to properly handle a team mate who rambles during daily standup and other meetings?

I am looking for a tactful way to help a team member improve their communication skills to be more concise and direct. I'm trying to introduce a daily standup into a startup team of 3, which will ...
1
vote
3answers
65 views

Is it more effective to deliver the most important point first or last in a meeting?

I was looking for a good StackExchange site to deliver this question. I feel like it could be a fit here. I'm looking for an answer on what is considered the most effective means of information ...
2
votes
3answers
97 views

Communication Management: Booking meetings in advance via email

To overcome the obstacle of clients not responding on time, an idea our management (not PMs) team has proposed is to send multiple email meetings invites ahead of milestones that are outlined in the ...
2
votes
2answers
79 views

How to plan recurring meetings in scrum

How can I deal with recurring meetings (like trainnings or feedbacks) in Scrum? Are they impediments? Do I have to plan less User Stories during the sprint planning? How can I deal with this ...
3
votes
2answers
98 views

Moderating a compromise between Top-Down and Bottom-Up approaches?

I just started a new experimental project in my division which will attempt to integrate application-use and development efforts across different teams. Problem: In the kick-off meeting today I ...
1
vote
3answers
241 views

How to manage reluctant or negligent colleagues to be interested about meetings, administration, or Kanban introduction?

The beginning of the next year we would like to optimize our system (we working in the recruitment industry, the market is changing in every minutes). With my compeer we worked out a plan and the ...
7
votes
4answers
680 views

Participants of sprint planning meeting - Is it essential to involve part-time team members

I'm currently in the process of getting my team in a position to start using Scrum and Sprints within the next couple of weeks - I intend on taking on the role of Scrum Master as long as everyone on ...
3
votes
2answers
244 views

How can Joint Application Development improve a workshop?

I go to workshop after workshop with the same one dimensional approach - too many people, everyone looking at the screen while someone is capturing requirements/assumptions etc, dry, boring, not ...
9
votes
5answers
430 views

Proof that badly scheduled meetings hurt productivity

I have a friend who is a developer. He is very stressed out by his manager, who seems addicted to meetings. The volume of meetings is a problem, but what is more of a problem is that they are spaced ...
4
votes
4answers
1k views

Is there anything wrong with sending meeting minutes late?

I like my emails to be perfect, especially the minutes that summerise the meetings we have, I understand that it is obviously preferred to send it through right after the meeting, or even an hour late ...
12
votes
6answers
1k views

How to apply daily stand-up meetings with a large team on multiple projects

Background There are: 4 .Net Developers 4 PHP Developers 2 QA Specialists 2 Integration Specialists 2 Analysts 3 PMs 11 Projects in active development. None are trivial. Some are programs with ...
11
votes
9answers
801 views

Is it correct to refer to a 'post mortem' session even for successful projects?

It might be a silly question for non-latin speakers, but it's odd to hear about a post-mortem meeting for a successful project since this expression means 'after death'. I know that this can be also ...
13
votes
8answers
542 views

Should I collect all the phones before a meeting?

It's no surprise that when a meeting is in place there are a select few that cannot seem to take their eyes off of their phone. I find that this distracts not only that one person, but it also ...
2
votes
3answers
207 views

How should time spent in project's meetings be recorded?

For example, if 10 team members of a project spent 1 hour in a meeting, should the time spent record for that meeting be 1 hour or 10 hours since everyone contributed an hour of his own time? Same ...
4
votes
4answers
698 views

Is the daily scrum 15mins meeting mandatory for successful scrum project?

Is the daily scrum 15-minute meeting mandatory for a successful scrum project? Is it possible to replace it with a one hour meeting once or twice a week? I am asking this because I am finding it ...
3
votes
4answers
2k views

Who is using MS OneNote here?

I would like to know more about OneNote. I am impressed with the capabilities it has. I make notes of my daily SCRUM meetings, project meetings n stuff. Anyone else who is using this tool and what ...
2
votes
10answers
565 views

What is the best video conferencing / meeting tool for scrum teams? [closed]

I have 10 scrum (agile) teams and all of my teams have remote members in different locations. I need the following feature but not necessarily at the same time: Works and easy to set up for ...
3
votes
4answers
645 views

How to Simulate a Kick-off meeting For a Project Management Job Interview?

As part of my interview process, I have been asked to kick-off a project to a pretend client. This is for an interactive agency in LA. There will be 5 people acting as stakeholders. I really want this ...
7
votes
5answers
3k views

How to take minutes of meeting effectively?

I have one on one meetings with manager and senior members of our company. They raise points in meetings and I note down on paper. Can anyone tell me what are the formats to note minutes of meetings? ...
7
votes
8answers
5k views

How to convince an employer you're worth more than you're being paid

Perhaps not the best wording of a question title, but it more or less sums up what I'm trying to ask. Basically, say you work for a company and do x, y and z to improve various aspects of the company; ...
9
votes
5answers
337 views

How to approach convincing employers to invest in software

I am relatively new to my current job, but I have a lot of ideas of how to improve the current working environment in terms of productivity, software quality and performance. I aim to be having a ...
2
votes
3answers
233 views

Advice for Special Short Sprints (2-5 Days)?

Most of our Sprints are 2 weeks long, but occasionally, we want to meet a special deadline in less time (2-5 days). So, we do a special "short" Sprint that is a bit different from our normal routine. ...
2
votes
3answers
1k views

Which apps / accesories for efficient meeting notes taking with an iPad

I'm evaluating the use of iPad for meeting minutes. PS : I've read this question : How effective will be an iPad to take Meeting Minutes? My question is here HOW to use an iPad effectively (which ...
8
votes
4answers
9k views

Creative way to introduce new team member

Recently to our group joined a new member. We usually plan a team meeting to introduce ourselves. In the round we tell a little bit about our position in the team, what we do and what we love. But ...
7
votes
8answers
749 views

How do I foster communication in Project Meetings?

Context: I'll admit, I've recently transitioned to a PM role at a new company, and the atmosphere is slightly different than the previous firm I worked at. I was a 'Project Manager' (note the ...
3
votes
3answers
265 views

Team members in project status meetings ?

When conducting status meetings I feel they're inefficient. About our meetings: They're once a week and they're in the morning at 9am. They were once at 3pm but the CEO finds it difficult to ...
8
votes
6answers
868 views

Daily Scrum and flexible work time

Our company is in the process of introducing elements from Scrum in our working process. As we have flexible work time (not completly sure how to say it in english. People can come to work when they ...
11
votes
6answers
449 views

Collecting And Sharing Status

How do you collect and share status? Some PM's think group status meetings are a waste of time and prefer to collect status in one-on-one's. Others prefer email. What works best for you? How do you ...
2
votes
5answers
409 views

What Techniques Do You Use to Deal With Other Managers Who Try to Change Your Product Vision?

You're a product manager in charge of developing a new product, and you've done months of research to determine a direction and a vision for the product. The product development is going well, and ...
8
votes
7answers
621 views

Involve graphic designer in daily Scrum meetings

As I explained in a previous question, our company is willing to introduce some elements of the Scrum method in our working process. We have a in-house graphic designer, who is attached to the ...
7
votes
4answers
329 views

Partially introduce Scrum into a team

The CEO of our small company (14) asked me to introduce some elements of Scrum into the working process of our development team. Problem is: the piece he would like to see introduced is not really ...
4
votes
5answers
252 views

Dealing with a culture of fixed, scheduled project board meetings

An earlier question, Managing Without Meetings, was mainly focused on the number and frequency of internal team meetings. This question is about project board meetings that are scheduled to take ...
13
votes
18answers
15k views

How effective will be an iPad to take Meeting Minutes?

Usually I record notes of project meetings in pen and paper (regular notepad). If I am taking notes in a laptop, some people tend to think that I am not paying attention. I have thought of buying an ...
10
votes
8answers
1k views

How does one fairly choose someone to take minutes of a meeting?

Taking meeting minutes is important for documenting what discussions and outcomes came out of a given meeting, but I personally find it difficult to lead a meeting at the same time as taking notes ...
6
votes
2answers
241 views

Meeting Etiquette - Intrusions

Our team sometimes has one-on-one or 3 attendee meetings in of the developers' cubes. We have one developer who always jumps in to "offer" his suggestions for projects that do not concern him. ...
11
votes
4answers
425 views

Managing Without Meetings

What techniques have you used or would you recommend to update project status or resolve project conflicts other than meetings? This is a question from a company with a culture of meetings.
18
votes
12answers
1k views

When and how to schedule effective meetings?

I'm the lead programmer turned project manager in a small shop. Our project has entered "the last 90%" phase where many things need to be communicated between different departments. This means many ...