This tag is for questions that involve planning a project schedule or planning tasks for the team.

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0
votes
1answer
49 views

In Microsoft Project why is my actual duration calculating to 0 days?

I had set a baseline previously and I am now updating to show what has actually happened. I went into the task information and changed the "start" and "finish" dates to what actually happened. When ...
0
votes
2answers
82 views

How to write a good Critical Success Factor?

Can you share some of your tips and tricks on how to pull out the information from stakeholders in order to write good CSF? What questions do you ask to get to the heart of the project? Can you ...
4
votes
2answers
288 views

How to set story points when two people work on the same item together?

How to handle points in the following scenario: We have a story set to 4 points, because the team believes that the amount of work is 4 points in total. To be able to complete this story, two people ...
0
votes
1answer
39 views

Fixed work which means work hours remains unchanged irrespective of increase in duration when updated

Using MS Project 2013, I would like to express the following situation. I have schedule/tasks set to fixed work which means work hours remains unchanged irrespective of the increase in duration when ...
4
votes
3answers
98 views

Advice needed on managing parallel projects at different detail levels

I work as a PM for a small company active in the metal carpentry business. We have 3 PMs managing up to 50 projects per year ranging from few weeks to three years each. Design, shopfloor and site ...
0
votes
1answer
29 views

Custom Field Formula for MSP

If( [Text1] And [Text4] > 0, [Text1] - [Text4], "" ) I need a syntax for Null/Empty cells in [Text1] and [Text4] to avoid #ERROR Thank You
4
votes
1answer
109 views

Managing huge experimental decision by a developer

The project which I'm working on was over, but I would like to reflect on managing a huge experimental decision made by one developer during development. This is what happened: A developer strongly ...
1
vote
3answers
64 views

Delivering a project with limited resources?

I am running a live technical project running kanban. There is only one developer on board and he is moonlighting to do it. The difficulty that I have is that the client is demanding more and more ...
0
votes
2answers
87 views

Advice for developer team leading his first project [closed]

I am a student developer team leading a comparatively small project with no experience in management. My team consists of a dozen students with little experience in development and little to no ...
0
votes
1answer
99 views

Project steps from start to finish [closed]

How could I have answered the following interview question? Please piece together the high level steps of a project - from start to finish, but haven't found anything concrete. Here's how I ...
2
votes
5answers
228 views

Practising agile in deadline driven environments

As a I understand, Agile is based on the team's velocity, which means that the project deadline is based on their velocity. Problem 1 What do you do if you are a project manager, and the sales team ...
1
vote
3answers
131 views

Estimating the project time and cost while preparing the proposal of a project

I'm working in a medium sized company as a CTO, the business side in the company is sending an average of 5 proposals/day to be estimated in terms of working hours and cost for each proposal. In that ...
1
vote
1answer
126 views

Can machine learning be used for capacity planning?

As a team, we currently use a simple mathematical model for planning the size of future releases (in story points). I am looking to overhaul this at the moment so that it more accurately reflects what ...
6
votes
5answers
942 views

Scrum - Client with conservative UAT policy

One particular client has a very traditional, conservative approach to UAT and deployment. When the development team completes the items in the sprint, this is all packaged into a release, which must ...
2
votes
4answers
72 views

Planning all sprints at once

My experience as a developer has always been project milestones were agreed upon in advance and then each sprint is planned just before it starts. For the sake of detail, by planned, I mean agreeing ...
1
vote
1answer
87 views

MS project 2010 resource assigning problem - unexpected behavior

I define a fixed work task, work is 16 h. I assign a resource Bob to work 100% on this task. The task duration is automatically set to 2 days. Since I figure out Bob won't have full time to spend on ...
4
votes
5answers
111 views

How do I define acceptance criteria for subjective outcomes?

We have written user stories such as: As a small business owner I want simple and easy instructions to follow for any recommendations to my website so that I understand what it is I need to do ...
0
votes
3answers
78 views

Does anyone estimate stories per discipline in a single story?

SITUATION: Understand which disciplines are more burdened than others on cross-discipline teams. POSSIBLE OPTION: When estimating a story, provide a story point estimate for each of the different ...
0
votes
2answers
67 views

Who should attend Sprint Replanning?

It is clear that in Sprint Planning the Product Owner has to be present. However, since the Development Team is responsible for current sprint work, does the PO need to attend Replanning? Although the ...
0
votes
1answer
85 views

Action Item Register - Can a formal method of tracking action items be successfully applied to teams using more adhoc / agile methods?

Background I am a software developer working on an Action Item Register Application. Based on research I found a process flow chart that helped clarify a way of processing action items. I want to ...
1
vote
3answers
483 views

How can I set JIRA to not add the sub task estimate to its parent User Story?

I'm a ScrumMaster for a new team, who have added a load of user stories to their backlog and now they are breaking them down into sub tasks and giving those sub tasks estimates. They've then put ...
5
votes
7answers
289 views

How to make Release Planning more accurate?

I had an interview with one company. They use Scrum, but don’t like rough estimates during Release Planning. So, they asked me, how to make Release Planning more accurate (they don’t want more than 30 ...
0
votes
2answers
71 views

How to estimate and plan product capacity?

I'm new to project management and I have till now followed the standard textbook principles in building a particular product. I'm now at a situation wherein, I need to perform the capacity planning ...
0
votes
2answers
69 views

How do I efficiently go from concept to product?

I'm having a hard time distinguishing the purposes between: Feature List Product roadmap Release schedule Task management Project plan etc. For my mobile app concept, I'm using trello and evernote ...
1
vote
5answers
154 views

Iron Triangle / quality triangle - why the middle is said to be non-existant?

I struggle with some interpretations of the model. Some visualizations says that no projects live in the middle of the triangle. But I wonder why? It would mean that the project is of moderate quality,...
3
votes
2answers
131 views

How can I perform a comparison between baseline and actual hours worked?

How could I calculate cumulative hours worked on all tasks from project start date to current date (status) to get a comparison between projected hours worked (baseline) and actual hours worked (...
1
vote
3answers
324 views

Ineffective Backlog Grooming and Sprint Planning

I suspect that the problems on Scrum teams in my current organization supersede this one aspect, but wanted to focus the question more specifically to how Scrum can be done better than it is currently ...
2
votes
2answers
110 views

New to Project Management with a new team on a short deadline

I have just been put in charge of a brand new team of a developer and designer, the first of each for our company. I've never had this role before, but I do have some design, development, and ...
8
votes
4answers
157 views

Customer seems to be too busy to do regular meetings

We're doing Agile development, and even though we are not going as strict as Scrum, we'd like to keep the sprint planning meeting so that the customer is able to prioritize on business values for each ...
2
votes
5answers
264 views

Developer doesn't make deadline

Situation: Company is about 50 people. Total number of developers is about 15, split into three teams. Team 1 has five developers working hard building a new system. The deadline is yesterday, which ...
2
votes
1answer
31 views

How does one present current and future projects with gaps with overlapping timelines?

There are currently 160+ projects in flight. Based on business priorities, needs and wants, these are being group as current and future with a view to further segment these by timelines such as 3, 6, ...
7
votes
5answers
501 views

Is it possible to forecast when a scrum team will complete the product backlog?

This question is related to this question but I couldn't find this part answered there. I am part of a large project whose entire product backlog has been sized in story-points. The estimate is ...
4
votes
2answers
88 views

Enhance Participation

One of the main issues of my kind of projects seems to be the participation. Since these projects run beside the people's daily business some people only spend so much time in the project. This makes ...
6
votes
6answers
185 views

How can we mitigate uncertainty about project estimation in the initial phase?

According to Boehm’s Software Engineering Economics, during the project initiation, estimates can be off by as much as 400%. However, in order to make the sale, account managers are expected to make ...
4
votes
4answers
172 views

Failed forecast: poor estimation or bad productivity?

If the forecast of the team doesn't come true, how can I understand the reason for this? It can be: Poor estimation during The Planning Meeting. Reduced productivity (for various reasons) during ...
1
vote
5answers
153 views

When are Gantt diagrams NOT useful?

In my experience, there are some projects where using Gantt can be useful, but there are others where a Gantt becomes only a burden. What features of projects should I consider (beyond the basis of my ...
2
votes
1answer
171 views

Is formal tasking required on a Scrum Team

I understand formal Agile-Scrum tasking as the practice of documenting tasks and estimating task hours for each story or product backlog item a team commits to in an iteration. A task defines part of ...
0
votes
2answers
67 views

Which adages/laws have a direct relevance to the field of Project Management [closed]

As we have the ability to create a wiki, it would seem relevant to produce an authoritative list of project management maxims, adages and laws. Examples Brook's Law Goodhart's Law
1
vote
4answers
91 views

Where should we start in trying to improve our automative design team for next season?

Currently a business student in university. Looking for assistance in finding or developing a framework for a successful automotive design season next year. Overview of the team: We design, build, ...
1
vote
3answers
180 views

How auto share resource for multiple tasks in MS Project

Suppose I have three tasks, each task requires one resource (one engineer), if I have 3 separated resources, say A, B, C, how can I auto assign these resource to my tasks depending on availability. ...
4
votes
4answers
689 views

How do I deal with a potentially difficult client on a web project?

I am a project manager with three years of experience working as a PM. We have a client here who has a pretty good relationship with our company. He sent us a web-project from one of his referrals ...
0
votes
2answers
99 views

time management

After you determine the activity durations, you have a range associated to the it (duration +/- sigma). If you now want to determine the critical path in the network diagram what figure should you ...
1
vote
2answers
421 views

MS Project 2013 - How to schedule a 6 hr work week maximum

I am working on a project with over 800 tasks and each task can take anywhere between 10 mins-3 hrs. I am assigning people (team of 10) to do tasks but each person can only be assigned for a maximum ...
1
vote
2answers
136 views

When do you determine whether project will use sequential phase-to-phase manner or as a overlapping phase manner for project management?

Is determining if a project is going to executed in a sequential phase-to-phase manner or as a overlapping phase (fast-tracking) manner done in Project Management plan( and/or one of it's subsidiary ...
3
votes
4answers
164 views

What we should do, if after planning we still have some free time in Sprint (i.e. unused forecasted capacity) and no tasks that will fit in it

A question about Sprint planning. Let's assume, that Team velocity are 20 Story Point (SP). The most prior Stories in Product Backlog are A (12 SP), B (5 SP) and C (4 SP). It's easy to see, that if ...
4
votes
3answers
214 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
2
votes
3answers
212 views

Does the “Plan Scope Management Process” contain many sub-processes?

The PMBOK 5th edition has 24 processes for the Planning Process Group. For the Knowledge Area of "Project Scope Management," we have the following: Plan Scope Management Process Collect Requirements ...
0
votes
2answers
145 views

Software to track projects measured in hours and minutes

I am trying to remember my Project Management class from college many years ago. I have been part of several IT projects where multiple entities are involved. For these projects (or cutovers or ...
0
votes
2answers
188 views

How can I improve the following email template?

I have just started utilizing an approach that I refer to as the 3 in 3 email. It is nothing groundbreaking but simply an email issued every Monday and Wednesday asking 3 questions regarding the next ...
0
votes
1answer
44 views

Planning solo projects when you are the client

I work on my own doing Rails development. I'm interested to know how others plan their projects when there is no client involved. When building a site that you've thought up yourself, how do you ...