This tag is for questions that involve planning a project schedule or planning tasks for the team.

learn more… | top users | synonyms

0
votes
1answer
30 views

How to track projects? [closed]

Our team of six would like to collectively share and track our project. Given that we're a small team, we cannot afford Enterprise class software; we're looking for tools or techniques that are ...
4
votes
5answers
77 views

How do I define acceptance criteria for subjective outcomes?

We have written user stories such as: As a small business owner I want simple and easy instructions to follow for any recommendations to my website so that I understand what it is I need to do ...
0
votes
3answers
52 views

Does anyone estimate stories per discipline in a single story?

SITUATION: Understand which disciplines are more burdened than others on cross-discipline teams. POSSIBLE OPTION: When estimating a story, provide a story point estimate for each of the different ...
0
votes
2answers
45 views

Who should attend Sprint Replanning?

It is clear that in Sprint Planning the Product Owner has to be present. However, since the Development Team is responsible for current sprint work, does the PO need to attend Replanning? Although the ...
0
votes
1answer
45 views

Action Item Register - Can a formal method of tracking action items be successfully applied to teams using more adhoc / agile methods?

Background I am a software developer working on an Action Item Register Application. Based on research I found a process flow chart that helped clarify a way of processing action items. I want to ...
1
vote
2answers
61 views

How can I set JIRA to not add the sub task estimate to its parent User Story?

I'm a ScrumMaster for a new team, who have added a load of user stories to their backlog and now they are breaking them down into sub tasks and giving those sub tasks estimates. They've then put ...
5
votes
7answers
225 views

How to make Release Planning more accurate?

I had an interview with one company. They use Scrum, but don’t like rough estimates during Release Planning. So, they asked me, how to make Release Planning more accurate (they don’t want more than 30 ...
0
votes
2answers
53 views

How to estimate and plan product capacity?

I'm new to project management and I have till now followed the standard textbook principles in building a particular product. I'm now at a situation wherein, I need to perform the capacity planning ...
0
votes
2answers
58 views

How do I efficiently go from concept to product?

I'm having a hard time distinguishing the purposes between: Feature List Product roadmap Release schedule Task management Project plan etc. For my mobile app concept, I'm using trello and evernote ...
1
vote
5answers
101 views

Iron Triangle / quality triangle - why the middle is said to be non-existant?

I struggle with some interpretations of the model. Some visualizations says that no projects live in the middle of the triangle. But I wonder why? It would mean that the project is of moderate ...
3
votes
2answers
87 views

How can I perform a comparison between baseline and actual hours worked?

How could I calculate cumulative hours worked on all tasks from project start date to current date (status) to get a comparison between projected hours worked (baseline) and actual hours worked ...
1
vote
3answers
191 views

Ineffective Backlog Grooming and Sprint Planning

I suspect that the problems on Scrum teams in my current organization supersede this one aspect, but wanted to focus the question more specifically to how Scrum can be done better than it is currently ...
2
votes
2answers
101 views

New to Project Management with a new team on a short deadline

I have just been put in charge of a brand new team of a developer and designer, the first of each for our company. I've never had this role before, but I do have some design, development, and ...
8
votes
4answers
145 views

Customer seems to be too busy to do regular meetings

We're doing Agile development, and even though we are not going as strict as Scrum, we'd like to keep the sprint planning meeting so that the customer is able to prioritize on business values for each ...
1
vote
5answers
228 views

Developer doesn't make deadline

Situation: Company is about 50 people. Total number of developers is about 15, split into three teams. Team 1 has five developers working hard building a new system. The deadline is yesterday, which ...
2
votes
1answer
28 views

How does one present current and future projects with gaps with overlapping timelines?

There are currently 160+ projects in flight. Based on business priorities, needs and wants, these are being group as current and future with a view to further segment these by timelines such as 3, 6, ...
7
votes
5answers
313 views

Is it possible to forecast when a scrum team will complete the product backlog?

This question is related to this question but I couldn't find this part answered there. I am part of a large project whose entire product backlog has been sized in story-points. The estimate is ...
4
votes
2answers
76 views

Enhance Participation

One of the main issues of my kind of projects seems to be the participation. Since these projects run beside the people's daily business some people only spend so much time in the project. This makes ...
6
votes
6answers
145 views

How can we mitigate uncertainty about project estimation in the initial phase?

According to Boehm’s Software Engineering Economics, during the project initiation, estimates can be off by as much as 400%. However, in order to make the sale, account managers are expected to make ...
4
votes
4answers
157 views

Failed forecast: poor estimation or bad productivity?

If the forecast of the team doesn't come true, how can I understand the reason for this? It can be: Poor estimation during The Planning Meeting. Reduced productivity (for various reasons) during ...
1
vote
5answers
129 views

When are Gantt diagrams NOT useful?

In my experience, there are some projects where using Gantt can be useful, but there are others where a Gantt becomes only a burden. What features of projects should I consider (beyond the basis of my ...
2
votes
1answer
115 views

Is formal tasking required on a Scrum Team

I understand formal Agile-Scrum tasking as the practice of documenting tasks and estimating task hours for each story or product backlog item a team commits to in an iteration. A task defines part of ...
0
votes
2answers
66 views

Which adages/laws have a direct relevance to the field of Project Management [closed]

As we have the ability to create a wiki, it would seem relevant to produce an authoritative list of project management maxims, adages and laws. Examples Brook's Law Goodhart's Law
1
vote
4answers
89 views

Where should we start in trying to improve our automative design team for next season?

Currently a business student in university. Looking for assistance in finding or developing a framework for a successful automotive design season next year. Overview of the team: We design, build, ...
1
vote
3answers
135 views

How auto share resource for multiple tasks in MS Project

Suppose I have three tasks, each task requires one resource (one engineer), if I have 3 separated resources, say A, B, C, how can I auto assign these resource to my tasks depending on availability. ...
0
votes
0answers
127 views

From design concepts to SOP - Project Management in the automotive industry

Recently I have started to support the project management of a supplier to an OEM. Every day we struggle with issues popping up at short notice. To avoid this in future I would like to open up a ...
4
votes
4answers
683 views

How do I deal with a potentially difficult client on a web project?

I am a project manager with three years of experience working as a PM. We have a client here who has a pretty good relationship with our company. He sent us a web-project from one of his referrals ...
0
votes
2answers
97 views

time management

After you determine the activity durations, you have a range associated to the it (duration +/- sigma). If you now want to determine the critical path in the network diagram what figure should you ...
1
vote
2answers
304 views

MS Project 2013 - How to schedule a 6 hr work week maximum

I am working on a project with over 800 tasks and each task can take anywhere between 10 mins-3 hrs. I am assigning people (team of 10) to do tasks but each person can only be assigned for a maximum ...
1
vote
2answers
105 views

When do you determine whether project will use sequential phase-to-phase manner or as a overlapping phase manner for project management?

Is determining if a project is going to executed in a sequential phase-to-phase manner or as a overlapping phase (fast-tracking) manner done in Project Management plan( and/or one of it's subsidiary ...
3
votes
4answers
152 views

What we should do, if after planning we still have some free time in Sprint (i.e. unused forecasted capacity) and no tasks that will fit in it

A question about Sprint planning. Let's assume, that Team velocity are 20 Story Point (SP). The most prior Stories in Product Backlog are A (12 SP), B (5 SP) and C (4 SP). It's easy to see, that if ...
3
votes
3answers
168 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
2
votes
3answers
187 views

Does the “Plan Scope Management Process” contain many sub-processes?

The PMBOK 5th edition has 24 processes for the Planning Process Group. For the Knowledge Area of "Project Scope Management," we have the following: Plan Scope Management Process Collect Requirements ...
0
votes
2answers
126 views

Software to track projects measured in hours and minutes

I am trying to remember my Project Management class from college many years ago. I have been part of several IT projects where multiple entities are involved. For these projects (or cutovers or ...
0
votes
2answers
174 views

How can I improve the following email template?

I have just started utilizing an approach that I refer to as the 3 in 3 email. It is nothing groundbreaking but simply an email issued every Monday and Wednesday asking 3 questions regarding the next ...
0
votes
1answer
44 views

Planning solo projects when you are the client

I work on my own doing Rails development. I'm interested to know how others plan their projects when there is no client involved. When building a site that you've thought up yourself, how do you ...
19
votes
6answers
2k views

Any tips on how to 'sell' the necessity of dealing with technical debt to nontechnical stakeholders?

A number of stakeholders do not quite understand the necessity of dealing with technical debt preferring new features on top of not very maintainable code. Development is sometimes seen as kids who ...
0
votes
1answer
83 views

Is it feasible for a project manager to work reduced schedule for a a few months? [closed]

A project manager's demands can be varying and unpredictable at times. Could somebody offer feedback on how to make a reduced schedule (like 30 hours) workable and successful ?
0
votes
3answers
3k views

Relationship between Duration and Work fields in MPP

In my MPP setup, I have: a resource, R1, available for my project for 50%, and; a resource, R2, available for 100%. So I marked them in the "resource sheet" as "Max. Units" of 50% and 100% for R1 ...
1
vote
2answers
239 views

Is there a theory of management that supports backward/reverse planning?

I have found that project managers/project leaders use this common sense approach to planning. Namely, they already have a deadline, then they set milestones in a backwards order. They apply the same ...
1
vote
3answers
134 views

What to do with the Sprint backlog tasks that we have decided are not needed any more

Can anybody answer my question here? I have estimated for 5 to 6 tasks like analysis (4 hrs), design (3 hrs), logical review (1 hr), peer review (1 hr), unit testing (1 hr), coding (2 hrs) and release ...
0
votes
1answer
290 views

How can Critical Chain scheduling be undertaken with Microsoft Project 2010?

How can Critical Chain as a scheduling approach be applied using only Microsoft Project 2010 with no add-ins or additional software? What settings and options need to be used, and what task types.
0
votes
3answers
108 views

Is my “Personal Contact Information” theme broken down properly?

We're currently working on a project and debating with others how best to break the project down. Below I'm just providing titles, not writing the full User Stories, to make it quicker to read ...
0
votes
1answer
146 views

How to atone for Fixed costs within MS Project which are based on duration?

I have successfully implemented fixed costs for a few of my tasks, one of them being accommodation cost which is a "one off" cost. However, how do I input fixed costs for tasks which rely on the ...
0
votes
2answers
36 views

When should I start planning for the next version?

My company is setting dates for planning the version on the first day of the version. To me it seems to be waaaay too late.. I think it should be at least a couple of weeks before that. When ...
1
vote
2answers
493 views

WBS (work breakdown structure) vs SRS (software requirements specification document)

I am new to project management and need a clarification. I want to create the work break down structure for a software project. The definition is that WBS must contain 100% of the work. How can I ...
4
votes
1answer
443 views

How to use Agile in a small web agency managing a lot of different projects?

I'm faced with the duty of managing a small design and web agency's (3 full stack developers, 3 designers, 1 help desk, sales people...) technical department. The company is selling quite well (it has ...
2
votes
4answers
1k views

Project Scope in Project Charter Vs 'Project Plan'

How is Project Scope different in 'Project Charter' different from Project Scope in 'Project Plan' considering they both have to be brief ... isn't it redundant ?
1
vote
2answers
109 views

What is the best process to model planning estimates?

This is quite a simple request. I have a 150 line Gantt Chart showing project planning to FY end. Approx 30 of the lines are dependencies with Finish to Start attributes. I would like to run ...
0
votes
2answers
264 views

Purchase a physical scrumboard? [closed]

Any ideas on where to acquire a pre-drawn physical scrumboard? I want to save the hassle of preparing one and to just buy it somewhere. If there are nice boards like that would also look professional ...