Questions relating to the management of individual tasks in a project or within project management software.

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0
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0answers
3 views

How to handle arising tasks we want to address later in SCRUM

Considering we're talking about SCRUM, When working on a backlog item and that new out-of-scope minor tasks arise what do you do with them? (e.g.: ones we don't have time for right now such as minor ...
0
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2answers
54 views

How to represent tasks with subtasks over versions?

I have tasks T1, T2,...TN. Each task has subtasks S11,S12,...,SNM. Each subtask takes some amount of time. For version V1 I have t1 months, for version V2 I have t2 months,... For simplicity I assume ...
0
votes
1answer
44 views

Action Item Register - Can a formal method of tracking action items be successfully applied to teams using more adhoc / agile methods?

Background I am a software developer working on an Action Item Register Application. Based on research I found a process flow chart that helped clarify a way of processing action items. I want to ...
0
votes
1answer
62 views

Gantt diagram alternative: cards instead of tasks, one guy per task [closed]

Is there an alternative to the Gantt diagram, which differs in the following way. From top to bottom employees are listed, not tasks. The task is presented as a rectangle on an employee's ...
4
votes
7answers
195 views

How to manage very small, easy tasks in Agile?

Let's say you have a bug on your website. Your developer needs to fix some CSS or something. He estimates it will take him one minute to fix. What is the best way to manage these kinds of tasks? Do ...
2
votes
3answers
83 views

How to split a User Story that spans multiple sprints?

I have a User Story that contains a bunch of tasks, similar to this: User Story: Fix any broken JavaScript in CMS Task: Find and fix broken JavaScript in content Task: Find and fix broken ...
0
votes
2answers
42 views

Managing project in LAN network [closed]

I'm managing a project in my company, and we have many tasks that should be assigned to many employees and then be tracked. We use telephone communication, e-mails and even face to face ...
0
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4answers
101 views

How to handle being ignored by team member/resource

What are best practices/strategies for dealing with a team member that repeatedly ignores emails/phone calls and will not commit to new estimated completion dates on specific tasks?
0
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3answers
68 views

How do I represent multiple instances of a task-list in a WBS?

I'm trying to establish a work breakdown structure in Microsoft Project for the building out of a new application life cycle infrastructure for a software project. I have to perform a set of ...
1
vote
1answer
124 views

Parallel tasks, same ressource, fixed beginning (MS Project)

In MS Project (current version), I have the following task setup and can't find a solution: Short translation for columns: Vorgangsname = Taskname Arbeit = Work Dauer = Duration Anfang = Beginning ...
8
votes
6answers
146 views

Should we allocate separate hourly estimates for test tasks in addition to the development tasks

Breaking user stories into tasks and estimating their development time in hours is pretty widely accepted. However, we have subsequent test activities that need to be carried out before the task and ...
0
votes
1answer
66 views

How to track tasks in project and differentiate between duration and percentage of a resources day

I have a project with a slew of tasks. Let's say for the sake of example I have 5 tasks and these 5 tasks will take 5 calendar days to execute. But, due to the nature of the task, a resource can ...
1
vote
1answer
173 views

Is it possible to show the percentage of completed task in the Timeline in MS Project?

I am using Microsoft Project 2013. I would like to visualize in the Timeline the percentage of completed task, for example 33%... Is this possible ?
2
votes
3answers
95 views

Project start date calculation in a Finish to Finish dependency scenario

In a Project task Finish to Finish relationship scenario, assume there are only 2 tasks in a project. Task B should not be Finished until Task A is finished. Task A takes 2 days and assume it is ...
0
votes
1answer
31 views

Is it possible to sort tasks by the order of a Custom attributes of a Custom Field?

This is not as simple as it seems to be. I have multiple tasks. That I group following a Custom field (text), called TypeC. The custom field can have Custom attributes that are already defined like ...
1
vote
2answers
126 views

Tasks of a PM in a Software project?

Can someone try to explain me the tasks of a PM in a software project? Especially during the stages of development, test and release. Can't figure out what benefit they bring to the team during ...
3
votes
1answer
54 views

Can I have a double task on the same line in MS Project?

Suppose I have a task that is being stopped for a while and then it continues. I would like to show that like recurrent tasks , is this possible with manual tasks ?
2
votes
1answer
115 views

Is formal tasking required on a Scrum Team

I understand formal Agile-Scrum tasking as the practice of documenting tasks and estimating task hours for each story or product backlog item a team commits to in an iteration. A task defines part of ...
1
vote
2answers
77 views

Best Approach to Get People to Put all Require Information in a single ticket?

At the agency I work at, I notice that to finish a task, I end up perusing several sources to get the assets I need. (The initial ticket in Jira, Gmail, Drive, etc) I feel as though everything I need ...
1
vote
4answers
268 views

Should we put internal team tasks into Product Backlog?

Developer Team always has internal tasks (such as environment improvements, process improvements and so on). Sometimes they can be related with current project, sometimes not. There is no problem, if ...
3
votes
3answers
168 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
0
votes
4answers
184 views

How to document all tasks required in a project?

When leading a project, what are some suggestions for documenting all tasks required? Who should be involved with the PM to come up with the list?
0
votes
1answer
213 views

How to arrange tasks around a fixed milestone?

i am tasked to take over a project that has recently taken off the ground. However, there has been no project plan and we need to create one now. Due to circumstances, I can only fix the next ...
3
votes
3answers
116 views

Who determines task dependency?

Say two tasks, A and B, have a F-S (finish-start) dependency, who actually decides this is the case? Probably not the greatest example, but here's one: During software development, let's say the ...
1
vote
3answers
134 views

What to do with the Sprint backlog tasks that we have decided are not needed any more

Can anybody answer my question here? I have estimated for 5 to 6 tasks like analysis (4 hrs), design (3 hrs), logical review (1 hr), peer review (1 hr), unit testing (1 hr), coding (2 hrs) and release ...
0
votes
2answers
49 views

I have to plan a launch up against a fixed launch date - how can Project help me understand the LASTEST time I can start on processes

TO keep it simple. I have a hard end date - a milestone. Lets call it 1/1 2016. for the sake of argument lets say I have just one task that needs to be done. That task takes 10 days and must be ...
1
vote
3answers
2k views

assigning multiple resources to a single task in MS project - is that right?

I have seen some project plans where a task that spans 80 hours has two resources assigned to it, one at 100% and the other at 50%. Is this correct? Shouldn't the task be broken down to two parts and ...
3
votes
2answers
163 views

MS project. Shared tasks

What if a task takes 10 days to complete, of which person A works 10 weeks and person B only helps the last 2 weeks? I can choose that person B works 20%, but project plans other activities in person ...
5
votes
2answers
292 views

What is the way to go to create tasks?

I already read: How to map user stories into tickets? But I still have difficulties understanding how I exactly should use a ticket system, especially in the case of tickets for new features. Let's ...
0
votes
1answer
102 views

Duration of Recurring Tasks in MS Project

I have set up a recurring task to recur every 4 weeks for 4 occurrences. To me, this means the duration should be 4 x 4 x 7 = 112 days, but the duration is set to 253 days. Can someone explain?
1
vote
2answers
206 views

Defining Story Independent Tasks in Scrum

I know that in Scrum this is the hierarchy for defining things to do: Theme -> Epic -> Story -> Tasks My question is. I got some tasks that I consider story-independent, for example, configuring ...
1
vote
3answers
202 views

What's the best way to manage business tasks alongside technical tasks?

Our company is currently using Jira Agile to manage user stories/tasks in two-week sprints. However, there are business deliverables that also need to be completed (e.g. install guide, internal FAQ, ...
2
votes
7answers
1k views

Adding new tasks to the current baseline

I would like to ask what the best approach would be in the following scenario. I have a project with all the tasks. I've created the baseline but my boss comes and says: I need you to add these other ...
4
votes
3answers
739 views

How to factor in story points/tasks for non sprint related items?

I understand that in general you create stories with story point complexity, and then define tasks and subtasks in which to mark time against, but how does this translate into items that are outside ...
1
vote
1answer
88 views

What's the practice to include new subtasks in a project chart?

I am new to project managment. I am trying to apply a task chart for different activities for my personal life as a "project". The chart has different areas, goals, taks, and schedule. Pherhaps you ...
-1
votes
1answer
402 views

Which specific tasks do fall under “Project Support” activity?

I need some advice on what tasks can fall under "Project Support" activity in a similar way that we can say the following fall under "Project Development" Requirement gathering coding testing
1
vote
1answer
528 views

How to make personal tasks in Asana reflect general project task priorities

We use Asana a lot for task and bug management with less technically oriented customers and externals. This works well except for one feature that keeps confusing everybody: the fact that the order of ...
1
vote
3answers
936 views

How can I manage both user stories and other non-backlog tasks if using VersionOne?

We are taking our first steps in agile and Scrum. We use VersionOne for managing our user stories and tasks. As the development manager, I am trying to build a sprint plan for the development team. ...
1
vote
4answers
6k views

What is the specific Custom Fields Formula using (GREEN, YELLOW and RED) indicators for Task Start and Finish Dates?

What is the specific Custom Fields Formula using (GREEN, YELLOW and RED) indicators for Task Start and End Dates as follows in MS Project? 1 Task Start Date is within 5 or more of the Task Start ...
2
votes
1answer
2k views

Is it possible to synchronise TFS work items with outlook or sharepoint tasks?

Is there any integration between Team Foundation Server work items and tasks in either sharepoint or outlook?
0
votes
1answer
166 views

How handle small refactorings and minor code base improvements in Scrum?

How should be handle small improvements, should we include story for them in each sprint? Or should it be done outside of the sprint scope? I am talking here about things like Uncle Bob's boy scout ...
7
votes
5answers
311 views

What is good criteria for deciding what constitutes an individual task?

My own background is in software dev and I've started work as a network engineering PM recently. In my previous PM work, creating documentation was a separate task. It was sometimes done by the ...
3
votes
6answers
593 views

What is smaller than a user story but bigger than a task?

We have a "heavy" story that cannot be decomposed into smaller stories. It will span several sprints. We can decompose the story into tasks all right, but tasks seem to be abstractions that are only ...
7
votes
2answers
1k views

Why does MS project multiply the duration of tasks?

I've created a recurring task in MS project and I'd like to assign resources (staff) to that resource but when I add the resource(s) to the task the Work hours multiply to extremes and I don't ...
4
votes
2answers
1k views

Is it possible to create a recurring task in OpenProj?

Is it possible to create a recurring task in OpenProj? If so, how do you edit a task to make it a recurring task?
2
votes
2answers
219 views

Project Plan software - auto triggers tasks to team

I manage a team of 20 people. I would like to create a project plan with tasks, start date/time, end date/time, link predecessor and successor tasks and also assign my team member names. Here's what I ...
5
votes
3answers
4k views

Should Summary Tasks or Detail Tasks be Predecessors?

When setting up a project, what are the advantages and disadvantages to using Summary Tasks vs Detail tasks as predecessors? If it matters, I am experimenting with MS Project 2010 as a tool.
10
votes
5answers
560 views

A practical way to estimate a project cost ( I mean time cost)?

What is the practical way to estimate the time required for a project ( I am a web developer working alone most of the time) I find difficulties in estimating tasks and projects,
8
votes
6answers
340 views

With Scrum, how do you keep from dropping the little things?

We've moved our group's workflow to a scrum-based approach, with a lot of success. We're getting things done, people are more engaged, and we're more focused on our actual user community's needs. ...
3
votes
2answers
1k views

How do I manage requests to work on tasks outside of my job? [closed]

I am but 1 month in my new company. My position is Web Content Provider, so it would be managing web content, creating contents for the website, publishing, SEO and stuff. Then came a point that I had ...