Questions relating to the management of individual tasks in a project or within project management software.

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1
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3answers
43 views

Project start date calculation in a Finish to Finish dependency scenario

In a Project task Finish to Finish relationship scenario, assume there are only 2 tasks in a project. Task B should not be Finished until Task A is finished. Task A takes 2 days and assume it is ...
0
votes
1answer
20 views

Is it possible to sort tasks by the order of a Custom attributes of a Custom Field?

This is not as simple as it seems to be. I have multiple tasks. That I group following a Custom field (text), called TypeC. The custom field can have Custom attributes that are already defined like ...
1
vote
2answers
93 views

Tasks of a PM in a Software project?

Can someone try to explain me the tasks of a PM in a software project? Especially during the stages of development, test and release. Can't figure out what benefit they bring to the team during ...
3
votes
1answer
32 views

Can I have a double task on the same line in MS Project?

Suppose I have a task that is being stopped for a while and then it continues. I would like to show that like recurrent tasks , is this possible with manual tasks ?
2
votes
1answer
68 views

Is formal tasking required on a Scrum Team

I understand formal Agile-Scrum tasking as the practice of documenting tasks and estimating task hours for each story or product backlog item a team commits to in an iteration. A task defines part of ...
1
vote
2answers
72 views

Best Approach to Get People to Put all Require Information in a single ticket?

At the agency I work at, I notice that to finish a task, I end up perusing several sources to get the assets I need. (The initial ticket in Jira, Gmail, Drive, etc) I feel as though everything I need ...
1
vote
4answers
165 views

Should we put internal team tasks into Product Backlog?

Developer Team always has internal tasks (such as environment improvements, process improvements and so on). Sometimes they can be related with current project, sometimes not. There is no problem, if ...
3
votes
3answers
133 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
0
votes
4answers
110 views

How to document all tasks required in a project?

When leading a project, what are some suggestions for documenting all tasks required? Who should be involved with the PM to come up with the list?
0
votes
1answer
87 views

How to arrange tasks around a fixed milestone?

i am tasked to take over a project that has recently taken off the ground. However, there has been no project plan and we need to create one now. Due to circumstances, I can only fix the next ...
3
votes
3answers
103 views

Who determines task dependency?

Say two tasks, A and B, have a F-S (finish-start) dependency, who actually decides this is the case? Probably not the greatest example, but here's one: During software development, let's say the ...
1
vote
3answers
118 views

What to do with the Sprint backlog tasks that we have decided are not needed any more

Can anybody answer my question here? I have estimated for 5 to 6 tasks like analysis (4 hrs), design (3 hrs), logical review (1 hr), peer review (1 hr), unit testing (1 hr), coding (2 hrs) and release ...
0
votes
2answers
41 views

I have to plan a launch up against a fixed launch date - how can Project help me understand the LASTEST time I can start on processes

TO keep it simple. I have a hard end date - a milestone. Lets call it 1/1 2016. for the sake of argument lets say I have just one task that needs to be done. That task takes 10 days and must be ...
1
vote
3answers
729 views

assigning multiple resources to a single task in MS project - is that right?

I have seen some project plans where a task that spans 80 hours has two resources assigned to it, one at 100% and the other at 50%. Is this correct? Shouldn't the task be broken down to two parts and ...
3
votes
2answers
110 views

MS project. Shared tasks

What if a task takes 10 days to complete, of which person A works 10 weeks and person B only helps the last 2 weeks? I can choose that person B works 20%, but project plans other activities in person ...
3
votes
2answers
150 views

What is the way to go to create tasks?

I already read: How to map user stories into tickets? But I still have difficulties understanding how I exactly should use a ticket system, especially in the case of tickets for new features. Let's ...
0
votes
1answer
95 views

Duration of Recurring Tasks in MS Project

I have set up a recurring task to recur every 4 weeks for 4 occurrences. To me, this means the duration should be 4 x 4 x 7 = 112 days, but the duration is set to 253 days. Can someone explain?
1
vote
2answers
169 views

Defining Story Independent Tasks in Scrum

I know that in Scrum this is the hierarchy for defining things to do: Theme -> Epic -> Story -> Tasks My question is. I got some tasks that I consider story-independent, for example, configuring ...
1
vote
3answers
183 views

What's the best way to manage business tasks alongside technical tasks?

Our company is currently using Jira Agile to manage user stories/tasks in two-week sprints. However, there are business deliverables that also need to be completed (e.g. install guide, internal FAQ, ...
2
votes
7answers
883 views

Adding new tasks to the current baseline

I would like to ask what the best approach would be in the following scenario. I have a project with all the tasks. I've created the baseline but my boss comes and says: I need you to add these other ...
4
votes
3answers
500 views

How to factor in story points/tasks for non sprint related items?

I understand that in general you create stories with story point complexity, and then define tasks and subtasks in which to mark time against, but how does this translate into items that are outside ...
1
vote
1answer
82 views

What's the practice to include new subtasks in a project chart?

I am new to project managment. I am trying to apply a task chart for different activities for my personal life as a "project". The chart has different areas, goals, taks, and schedule. Pherhaps you ...
-1
votes
1answer
312 views

Which specific tasks do fall under “Project Support” activity?

I need some advice on what tasks can fall under "Project Support" activity in a similar way that we can say the following fall under "Project Development" Requirement gathering coding testing
1
vote
1answer
385 views

How to make personal tasks in Asana reflect general project task priorities

We use Asana a lot for task and bug management with less technically oriented customers and externals. This works well except for one feature that keeps confusing everybody: the fact that the order of ...
1
vote
3answers
735 views

How can I manage both user stories and other non-backlog tasks if using VersionOne?

We are taking our first steps in agile and Scrum. We use VersionOne for managing our user stories and tasks. As the development manager, I am trying to build a sprint plan for the development team. ...
1
vote
4answers
4k views

What is the specific Custom Fields Formula using (GREEN, YELLOW and RED) indicators for Task Start and Finish Dates?

What is the specific Custom Fields Formula using (GREEN, YELLOW and RED) indicators for Task Start and End Dates as follows in MS Project? 1 Task Start Date is within 5 or more of the Task Start ...
2
votes
1answer
1k views

Is it possible to synchronise TFS work items with outlook or sharepoint tasks?

Is there any integration between Team Foundation Server work items and tasks in either sharepoint or outlook?
0
votes
1answer
155 views

How handle small refactorings and minor code base improvements in Scrum?

How should be handle small improvements, should we include story for them in each sprint? Or should it be done outside of the sprint scope? I am talking here about things like Uncle Bob's boy scout ...
7
votes
5answers
296 views

What is good criteria for deciding what constitutes an individual task?

My own background is in software dev and I've started work as a network engineering PM recently. In my previous PM work, creating documentation was a separate task. It was sometimes done by the ...
3
votes
6answers
516 views

What is smaller than a user story but bigger than a task?

We have a "heavy" story that cannot be decomposed into smaller stories. It will span several sprints. We can decompose the story into tasks all right, but tasks seem to be abstractions that are only ...
7
votes
2answers
927 views

Why does MS project multiply the duration of tasks?

I've created a recurring task in MS project and I'd like to assign resources (staff) to that resource but when I add the resource(s) to the task the Work hours multiply to extremes and I don't ...
4
votes
2answers
1k views

Is it possible to create a recurring task in OpenProj?

Is it possible to create a recurring task in OpenProj? If so, how do you edit a task to make it a recurring task?
2
votes
2answers
207 views

Project Plan software - auto triggers tasks to team

I manage a team of 20 people. I would like to create a project plan with tasks, start date/time, end date/time, link predecessor and successor tasks and also assign my team member names. Here's what I ...
5
votes
3answers
4k views

Should Summary Tasks or Detail Tasks be Predecessors?

When setting up a project, what are the advantages and disadvantages to using Summary Tasks vs Detail tasks as predecessors? If it matters, I am experimenting with MS Project 2010 as a tool.
10
votes
5answers
522 views

A practical way to estimate a project cost ( I mean time cost)?

What is the practical way to estimate the time required for a project ( I am a web developer working alone most of the time) I find difficulties in estimating tasks and projects,
7
votes
6answers
325 views

With Scrum, how do you keep from dropping the little things?

We've moved our group's workflow to a scrum-based approach, with a lot of success. We're getting things done, people are more engaged, and we're more focused on our actual user community's needs. ...
3
votes
2answers
1k views

How do I manage requests to work on tasks outside of my job? [closed]

I am but 1 month in my new company. My position is Web Content Provider, so it would be managing web content, creating contents for the website, publishing, SEO and stuff. Then came a point that I had ...
2
votes
4answers
318 views

Who is responsible for passing a task when going for vacation?

Recently, I had a following problem on my team: One team member was going for vacation and he had two critical tasks assigned. He wasn't able to finish them before leaving. So we had a discussion ...
3
votes
3answers
134 views

Valueable task for team member during presentation?

Next week, I'm going on a road trip to make a presentation of our current application on several places. Essentially, it well be two of us doing the presentation, but circumstances (among them, ...
9
votes
6answers
2k views

How to use Kanban with small tasks?

I recently introduced Kanban in our software development team, but I'm struggling with some things. The main problem I have is how to handle 'small tasks'? Let me explain some background: We develop ...
7
votes
16answers
21k views

“Start to finish” dependency example?

Can you give me an example of a Start to Finish dependency? Wikipedia describes it like this: Start to finish (SF) A SF B = B can't finish before A starts
4
votes
3answers
2k views

Interpretation of 'negative lag' between tasks

I'd like to get your opinion on how you think, intuitively, 'lag' on a depency between two tasks works or should work. To make my point I will start with some examples that are no problem, and ...
5
votes
4answers
1k views

How do “action items” relate to various task identification and tracking methods used by agile methodologies?

I'm specifically thinking about the relationship between action items and various methods of organizing tasks in agile methodologies, such as user stories. I think this requires a little bit of a ...
3
votes
7answers
544 views

Keeping Tasks Organized

Currently where I am employed (as a developer) we have two programs to track tasks. One tool (Ace Project) for larger project that groups several tasks below it, allows for some attachments, and ...
20
votes
8answers
4k views

Which sticky note is the stickiest?

The question might sound a tad silly, but I'm actually trying to solve a real problem. Our team room has a glass wall, which we also use as our kanban board with hand-written swimlanes (= status) and ...
5
votes
4answers
551 views

Multi-task or concentrate on one project at a time?

I am a freelancer with +15 years of experience in the multimedia design field and sometimes I struggle with the following: I have several projects, and most of the time I can do them in a sort of ...
0
votes
6answers
2k views

Resource/project management software - with resource levelling [closed]

Can anyone recommend some project management software which has good resource management features e.g. resource allocation and levelling. I'm really struggling to find to something that allows enough ...
13
votes
9answers
3k views

How to handle big stories / epics in Scrum?

It's about a Scrum Team. PO and the couple of developers. They do well every time, when task is clearly defined and only technical part is to be done. It gets complicated when there is a need to work ...
3
votes
6answers
457 views

What Is the Ideal Number of Departments/People for a Product/Program Manager to Manage?

Recently, the workload has been getting heavier and there are more areas to coordinate in an ongoing program to develop and market a product. The product has reached the sales stage and has taken on ...
3
votes
4answers
693 views

Tool to track recurrent tasks [closed]

There are many great tools helping you to manage your projects or just to track team tasks. But I am looking for a tool to track recurrent tasks of my team. For example, there are lot's of tasks like ...