Questions about time management in the context of Project Management. See also http://productivity.stackexchange.com/ for general time management questions.

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1
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2answers
197 views

Is it bad, if events took much less time than Scrum Guide prescribes?

The question opposite to this and this one. Sometime Scrum events may took much less time than Scrum Guide prescribes. Is it a signal, that we did something wrong? As usual, there is my thoughts on ...
0
votes
1answer
97 views

What should Scrum Master do if Scrum Team hasn't reached an event goal after time-box expires?

What should the Scrum Master do if the time-box of event has already expired, but the goal not reached yet? This is the quote that made me think about this question: So what do we do when the ...
0
votes
2answers
112 views

What Scrum Master should do to prevent out of time constraints (time-boxes) of events?

Scrum has strict limitations of events in time. It is hard to stay in the events time-boxes that Scrum Guide prescribes. What Scrum Master should do to avoid situation when Scrum Team didn't reach a ...
0
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2answers
36 views

When do you determine whether project will use sequential phase-to-phase manner or as a overlapping phase manner for project management?

Is determining if a project is going to executed in a sequential phase-to-phase manner or as a overlapping phase (fast-tracking) manner done in Project Management plan( and/or one of it's subsidiary ...
2
votes
4answers
170 views

Best reply to project manager's failed humour [closed]

Whenever a manager ask us to perform a task, we often ask "when do you need this by?" Some managers try to be smart and often say: "yesterday". What would be the best comeback response?
0
votes
1answer
68 views

Is it feasible for a project manager to work reduced schedule for a a few months? [closed]

A project manager's demands can be varying and unpredictable at times. Could somebody offer feedback on how to make a reduced schedule (like 30 hours) workable and successful ?
0
votes
1answer
63 views

Cloud-Based Time Tracking Software [closed]

I'm looking for a cloud-based time tracking service for a 20 person company which allows employees to be logged in throughout the day and choose a work category from a drop down menu, choose the ...
0
votes
3answers
295 views

What is “Lead Time”?

I have a task within my project criteria which states: "Purchasing lead-time for the steelwork is estimated at 60-80 days". What does lead time mean? Do I have to make special considerations for ...
0
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5answers
364 views

How to handle a slow developer?

We have a team of 3. Given a task X, developers A and B would each take about a day to do it. Developer C will take a full week. What is the best way to deal with this? I don't want to just fire ...
2
votes
2answers
112 views

How to track and manage tooling issues?

In every complex project, we use a lot of external dependencies and tooling. Of course, they have bugs. Thanks to Github and the like, it is very easy to fork a project and track issues in libraries ...
3
votes
3answers
485 views

Can an unexperienced person be a manager?

I am new to asking question on this site, So please comment if you want me to delete this question or feel free to edit this question if you think this is not a good question. I am facing one ...
10
votes
5answers
289 views

How to estimate time required and deadlines for creative and problem-solving tasks?

How to quantify time requirements for tasks that are almost purely problem-solving or creative? And how to set deadlines based on those estimates? Practical scenario in my team: Steve must find a ...
1
vote
4answers
183 views

Should I remove distraction time from developers' capacity time while giving time estimation?

I am about to give new estimations of a project delivery time, estimating iterations etc.. Besides development, developers spend much time on distractions. By distractions I mean everything(tea, ...
3
votes
4answers
2k views

How many projects can a PM manage at the same time?

We are a small team and can afford only one project manager (PM). As a result he's basically managing all of our projects. To keep the quality of our business, we would not like to overload him. ...
2
votes
1answer
158 views

Need appropriate software development process and paradigms for very short term project

I have to do a sort of case study in applying a software development methodology. The focus is more on the report which documents my experiences with the process. I have only 16 days left to do the ...
3
votes
2answers
662 views

Recording work experience on PMP application

can I have 0 hours recorded for some process groups in my PMP application? as I was not involved in all the process groups.
0
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2answers
140 views

Am I not organized, or have I put too much work on myself?

I am a member of a team of programmers. We do not have a real boss as we work as a group. Each member of a group took non-programming tasks on himself as well, which mainly means that they do testing ...
1
vote
2answers
410 views

For every hour cutting code, how many project hours are spent doing something else?

I work on a large line-of-business legacy application, my projects are very much NOT green field. The dev teams are small, usually 2 developers, 1 system tester, plus part-time PM and BA resources. ...
0
votes
3answers
133 views

What is the effective procedure or process to get the esimate of the Project Managers time on the projects ? [duplicate]

When you estimate for project management i.e PM's role time, do you take a certain % of the total estimate? Can you provide me the process or procedure used in general and how accurate it is?
0
votes
5answers
1k views

Improving quality and efficiency in development team

Hi I started a new web development company and have some clients. At present one of my clients regularly complains about loss of time and poor quality of the work. How can I simultaneously increase ...
2
votes
3answers
4k views

Calculate start and finish dates based on remaining work in Project

I have a project plan for a project that we already started and I want the plan to reflect the schedule moving forward, say as of tomorrow. I have a handful of dependencies and resources assigned. I ...
2
votes
1answer
3k views

Indicate max hours per day per resource in MS Project Plan

I have a project that has 4 team members in the plan: 2 developers @ 8 hours per day 2 developers @ 4 hours per day How can I configure that two of those dev can only work 4 hours per day but the ...
13
votes
7answers
719 views

When is time tracking too detailed?

Currently, all developers all required to "clock in" by actually clicking on a timer in our internal application. So even a discrepancy of 3 minutes from the budget needs to be accounted for. As a ...
7
votes
3answers
640 views

How to handle a complex project without Tech Lead or Project Manager?

I am working on a complex project in Android alone. There is no tech lead or any project manager to guide me about the project development. I have to interact with the client and do the work according ...
1
vote
2answers
511 views

Project, Time, and Task Management software 1 person [closed]

I have spend countless hours trying demos of the 100's of types of project and task management software out there, and none seem to fit the bill of exactly what I am looking to accomplish. I decided ...
4
votes
4answers
2k views

Is there anything wrong with sending meeting minutes late?

I like my emails to be perfect, especially the minutes that summerise the meetings we have, I understand that it is obviously preferred to send it through right after the meeting, or even an hour late ...
0
votes
1answer
112 views

New Project Management Duties

From being a Tester to a Developer then to a service support engineer, I am now responsible for program coordination and resource management (Yes it is a big shift), along with some Project management ...
0
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1answer
252 views

I am having difficulties in managing tasks that shows up in a random fashion

I am managing 4 projects, and every time I check email, I do see lots of tasks. Once I complete all these tasks, and feel it is done, again I see suddenly something else coming up. Please suggest ...
4
votes
2answers
5k views

What is the typical ratio of PM/EM hours to “work” hours in a project?

What is the rule-of-thumb ratio of Project Manager/Engagement Manager time to overall project time (e.g. man-hours for work products) in a project? I'm especially interested in an answer within the ...
2
votes
1answer
92 views

How should support be provided for existing software?

In our organization, sales people and administrators ask developers for support whenever they experience a problem. How should support time be structured/provided for existing software without ...
4
votes
3answers
248 views

Have I become paranoid about project & time management?

How do you manage your projects (and your personal life) ? I tend to become psychotic because nothing seems to work. To specify the requirements & information better (as a developer's way of ...
19
votes
13answers
3k views

Is imposing “impossible deadlines” a Management Technique?

I am a developer aiming to become a manager. I want to know if the following is a valid management technique (within reasonable parameters, to be determined), I want to know how to deal with it and to ...
2
votes
3answers
231 views

How should time spent in project's meetings be recorded?

For example, if 10 team members of a project spent 1 hour in a meeting, should the time spent record for that meeting be 1 hour or 10 hours since everyone contributed an hour of his own time? Same ...
11
votes
10answers
472 views

How do you manage a team of developers when their preferred working hours vary?

I recently read a question on here about - How to balance Teamwork and Babble? - and David Espina's answer pointed out that despite developers being contracted as 100% FTE (full-time equivalents), in ...
17
votes
13answers
2k views

Are 40 hour work-weeks (no overtime) acceptable for development teams?

No matter what our current conditions are, it seems like my team is always working 40 hour work-weeks. Under normal work conditions this would be fine, but as we approach a deadline on a major ...
6
votes
2answers
421 views

Which is the best methodology to manage a distributed team, working in several short term one-man projects?

I lead a team of around 20 people, distributed around the world (different timezones, most of us haven't met in person). Most of the projects we work on are short term (3-4 weeks) customizations with ...
1
vote
6answers
153 views

Can decision making software be used to supplement or replace decision making?

Purpose : Need to make a few business decisions. There are 2 ways to go about it. Each of these have multiple ways to go about. So, it is a randomly nested decision flow path. Need a system with ...
1
vote
1answer
2k views

How to have the time a task would take and duration for a task in MS Project 2010?

Within my projects I would like to have two different notions of time for a task: How many hours of actual work the task is expected to take A time frame for the task that the above hours should be ...
17
votes
7answers
656 views

How to handle CEO “priority” requests that affect existing client deadlines?

Our team(s) have agreed upon timelines both by the team themselves and the clients, including a bit of extra padding in case of any mistakes. However, the CEO of the company consistently sends ...
6
votes
5answers
453 views

40 work hours a week is said to be the limit for productiveness, does it include open-source?

I keep seeing articles about the uselessness of working more than 40 hours a week, this one for example but I remember I read the same on Forbes and others. Does this estimate include the time spent ...
3
votes
1answer
196 views

ROWE - a buzzword or working strategy?

Recently I've heard about ROWE (Results-Only Work Environment), but I am unable to find any descriptive material about it's rules and principles of such approach. Do you know (and could share) any ...
2
votes
4answers
618 views

How to frame 'Cancellation Clause' in the contract?

I work for a consultancy firm and it happened (rarely) that the project got cancelled after 1 week of the day it should be starting. No work has been done, but the allocation of the developers were ...
3
votes
7answers
2k views

Time Tracking in basecamp no longer supported. What are some alternatives? [closed]

I work for a small web development company and for a few years now we have managed our time tracking through basecamp. With the recent news that basecamp will no longer be supporting time tracking in ...
6
votes
4answers
288 views

What do to if a signed project got cancelled?

I have a X dollars project under my belt. It supposed to start on Monday. But client refused to go forward and I waited for them for a week. How do software consulting firms deal with this situations? ...
10
votes
4answers
643 views

Our Team Finished Our Project Before The Deadline! What Now?

I have 1 project under me and looks like we are ahead of time in this. We told client that the project will be completed in a month, and the developer completed it in 2 weeks. What should you do in ...
2
votes
2answers
993 views

Keeping track of time per developer per task using TFS

I am a 2 month old PM came out as a developer. One thing that I am facing issues here in my company is how to keep track of time per task per developer. Like we are using TFS and we are creating BLI ...
1
vote
7answers
714 views

Which Collaboration Software Do You Use? [closed]

We are looking for a new Collaboration-Software. Especially for collaboration, monitoring, reporting, project management, bugtracking, time management, agile software etc. So I am interested in your ...
3
votes
8answers
213 views

Dealing with non-scheduled time in Project

We build software. We use MS Project. We have projects where someone is booked 100% which really turns out to be 80% with meetings, more meetings, some side meetings, corporate meetings, etc that suck ...
2
votes
3answers
505 views

How can I show scheduling for shared resources?

We have people who work on half a dozen projects at a time (tech writers, testers, etc.). What's the best way to do time planning for resources like this if you have six separate MS Project Plans for ...
14
votes
11answers
2k views

What time tracking / time management software do you use? [closed]

I made a few searches for such a question and I did not discover any. So... have you tried implementing and actively using a software that is tracking employees time spent on different assignments? ...