In a project where payments are due according to a set schedule, what is the role of a PM in ensuring these obligations are met?
Example of a payment schedule within an agreement: 50% deposit, 25% upon completion of analysis and 25% upon completion of development.
Typically, my preference is to stay out of this and delegate it to Accounts Receivable. However, since this is a prerequisite to starting the next phase of a project, I feel that my involvement is required as these should be communicated to a client clearly. So if a project is stalled for this reason, they are fully aware of the cause for the delay.
The question is to what extent should a PM be involved and how should these kinds of contractual requirements be communicated to a client?
I searched around for external sources that discuss this and found this link: http://psmj.blogspot.ca/2011/03/dont-forget-about-your-financial.html
Refer to point # 4:
Collecting. Firms need cash to operate, not completed projects. As PM, you have the closest relationship to the client, and are in the ideal position to “assist” the client in the payment process. The best expression of confidence in the quality of one’s work is to insist on prompt payment for it.