I'm very new to Kanban, which I want to use in my new product.

I am concerned how to organize tasks. For example I may have two tasks: - change the color of the login button - create 3d visualization of data for all users

These two are very different when it comes to costs. How to manage them on an "in progress" board. Should I put somewhere the "weight" of the task?

Are there any good practices for writing down tasks?

1 Answer 1


This is a fairly typical challenge for teams starting to use Kanban - how to manage input variability and to work with reasonably similar sized work items. Depending on how you manage it today, you might start with one method - and then evolve to others that help you better manage and measure your team's performance on a variety of metrics. For example, if you would like to be able to forecast how long it would take to complete work on a given backlog of items, it is useful to have historical data on similar sized, similar type of work items to base that forecast on.

Having said that, you could assign a "size" attribute to each task or work item. Typical Kanban systems use simple T-shirt sizing from Extra Small (XS) to Extra Large (XL). If you currently use some sort of a hierarchy to breakup large work into smaller items (Epics - User Stories, for example), you might consider doing that in your backlog and putting only the user stories on the progress board. You could even visualize this hierarchy on your Kanban board where you might have one swim-lane for the higher level items - and another for the 'child' items - as illustrated below.

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As you start to work with the Kanban board, other ideas will emerge that help you decide what will work best for your team!

  • Hi Mahesh, welcome to Project Management SE. I removed the signature from your post, but you're welcome to edit your user profile's "about me" section to include details about yourself, including promoting a website. However, on our site, we don't promote products in questions or answers. See help center for details.
    – jmort253
    Feb 15, 2014 at 22:55
  • Thanks, James - fair enough. I will take care of my profile as you suggested. Feb 17, 2014 at 10:11

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