I am using MS Project at work, and I noticed on one job when I print the calendar, certain tasks do not show up. It appears that every task that is lower in the day cell does not show up on the Print.

See picture. On the left is the print, on the right is the calendar view of the project.

print and calendar view

I do not understand why some tasks are toward the bottom of the day cell, and others are at the top. Any ideas?

1 Answer 1


You can move tasks in the Calendar view around and my guess is, that is how the bars are now appearing in the lower part of the day. Right click in the background of the Calendar view, select Layout Now to apply an auto layout to the view. However, if you have more than 4 to 5 tasks on any day, they will not all print - they will show on an "Overflow page" in the print out. If you have multiple overlapping tasks, consider filtering the view to remove tasks that are not of interest - for example, filter the view for a specific resource or resource group.

  • great you helped me find it. So in Gantt view I had sorted by ID. When i switched to Gregorian Calendar The tasks stay in that sort. So when i right click on a day and choose layout, method shows "Use current sort order" and ID (ascending) is listed. When i choose "Attempt to fit as many tasks as possible" all the tasks arrange at the top of the day. and they print.
    – Kaff1n8t3d
    Sep 3, 2014 at 14:24
  • Great. I' glad you found the method to make it work.
    – JulieS
    Sep 4, 2014 at 0:00

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.