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I am having a bit of an issue getting the kind of report that I want from MS Project 2010. To get some background on my project, I am creating a master scheduled using multiple templates. The templates are in their own project files, so they are subprojects of the master project. What I want to create is a report that shows which subprojects a resource in involved in. Basically I want to be able to give employees their schedule for a year. Is there a way to get such a report?

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    Projects are dynamic: resource assignments may change, employees may leave, or schedule may slip or just change. So, you would probably consider renewing this reporting maybe each month to your employees.
    – Gürkan Çetin
    Jul 21, 2015 at 20:34

2 Answers 2

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This you can easily achieve using MS Excel, as Excel provides a good compatibility with Microsoft Project, so you can copy/paste all contents from Excel to MPP and vice versa.

Follow these steps:-

  1. Add an extra column to all your sub-projects MPP and write the Project Name in that column, it should be same within that project and also unique for each sub-project MPP

  2. Copy/paste all your sub-projects to an Excel sheet, place them one beneath the other (i.e. adding more rows), such that same columns are aligned. So while 'Resource' column of Sub-project A, should continue with the same column of Sub-project B

  3. Once all sub-projects are merged into a spreadsheet, apply a Pivot table to get which resource is allocated to which all projects over the specified period of time.

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  • This is a semi-workable solution. Thank you.
    – Seth39195
    Jul 22, 2015 at 18:16
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Are you using a resource pool? If so, open the resource pool, add the Project column to show Resources, their assignments and which projects the assignments come from.

I would use the Project field in the Resource Usage view with a group on Name (resource field) and then Project (assignment field). Collapse the group to second level and there's your report.

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  • I have too many tasks for this to be a workable solution.
    – Seth39195
    Jul 22, 2015 at 18:07
  • Too many tasks for what to be a workable solution? Resource pools? Adding the project column is one step. The Resource Usage view already shows resources and their assignments.
    – JulieS
    Jul 23, 2015 at 20:23
  • Yes, but each resource in my project has hundreds of tasks. I just want to show the top level project files that their task comes from in a short report.
    – Seth39195
    Jul 27, 2015 at 11:52
  • I would use the Project field in the Resource Usage view with a group on Name (resource field) and then Project (assignment field). Collapse the group to second level and there's your report. But of course, if you don't have a Resource Pool - you're out of luck.
    – JulieS
    Jul 28, 2015 at 13:09
  • I do have a resource pool, this sounds like a good view to get what I want. Thank you.
    – Seth39195
    Jul 28, 2015 at 13:31

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