Last summer I finished a PBA in Software Development. and got hired into a Company with a small IT department. (8 Guys.. 4 developers)

We make inhouse solutions, from services to websites or small applications. These four developers are working kinda rogue.

What would usually happen is a guy from the legal department wants a small app that can do something, like sort our legal documents. So he grabs a developer. they talk about it, and the developer does it.

Then we have experienced some issues like these:

1: A boss somewhere determinds we don't need the program anyway

2: It takes a lot longer to make, or is more complicated

3: The developer and the user don't agree on the result

So my boss asked me to create a standard way for us to project initiate, to avoid these Things. (I've been taught Prince2 and SCRUM) But here is the problem.

If I make them fill out project initiation documents, with full buisness case and risk analysis etc. they simple won't do it.

So I need a compressed version, and that is why I'm here I'm here to ask, for creating smaller sites and applications, what is the core data you need before starting.

I was thinking something like this:

1: Owner: WHO is responsible and WHO decides outside IT

2: Buisiness Case Description: Why are we making it?

3: timetable

4: Cost

5: Requirements and/or user stories (created with owner) <-- So many times we haven't had matching specs with the user

What else? .. if this exceeds two documents, its not gonna get done.

  • 1
    I think that "lazy colleagues" implies a more serious problem than the format of the initiation documentation. They may be demonstrating the same lack of respect for you that you are demonstrating towards them.
    – MCW
    Jan 11, 2016 at 13:53

1 Answer 1


Add in a "Business Value" line... you have costs and need to balance this off against benefits.

I'd also retitle:

  • "Cost" to read "Cost/Effort to Develop" to make sure that developer time is captured.
  • "Business Case Description" to read "Business Need". Where I work if someone sees the former they can get their knickers in a knot when all you want to know is the "why".

You can also make the form a bit less onerous by turning items 1, 3 and 4 and any line on Business Value into checklists that give broad buckets (e.g. <20 hours effort, 20-40 hours effort, >40 hours effort).

But ultimately you are only going to get acceptance if there are consequences for non-use. Hopefully you'll have upper management support for this.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.