During the lifecycle of a project, the project management team might evolve or change. Where in the PRINCE2 process model is this project management team structure being reviewed, and updated if required?
In PRINCE2, the project management team structure is set up during the Starting up a Project process:
Individuals are appointed who will undertake the work required in project initiation and/or will take significant project management roles in the project
(source: "Managing Successful Projects with PRINCE2", a.k.a. the PRINCE2 manual; section 12.2)
The activities where this happens are Appoint the Executive and the Project Manager and Design and appoint the project management team (see sections 12.4.1 & 12.4.3 in the PRINCE2 manual).
While we are executing the Initiating a Project process, we build a more detailed view of the project, and might alter or further develop the project management team. These are some examples:
- We did not have sufficient detail yet during Starting up to fill in all roles and we merely created a skeleton with the bare minimum.
- Or we now know who will be the team managers for the first delivery stage.
- Or a Project Board member decides to appoint Project Assurance to a dedicated person.
So during Initiating a Project, we can review, refine, update the project management team structure, if relevant. This is being considered during the activity Set up the project controls:
...this may include finalizing any roles not previously allocated, re-allocating roles previously filled and, if necessary, re-designing the project management team
(PRINCE2 manual, section 14.4.5)
Finally, also during the Managing a Stage Boundary process, we (re)consider the compostion of te project management team:
Review and, if necessary, update the Project Initiation Documentation (in particular the ... project management team structure and role descriptions)
(PRINCE2 manual, sections 17.2 & 17.4.2)
- the project management team structure is set up during Starting up a Project
- and reviewed and updated, if required, during Initiating a Project and Managing a Stage Boundary