My question is kind of a follow-up on this one. I've started using the Personal Kanban method at work:
- I'm using Trello, with 2 boards (Options and Tasks).
- I chose to keep the Options (Backlog) board separate since I have a lot going on and it would be overwhelming to have everything in one place, especially since Trello doesn't allow users to collapse boards.
- The "Tasks" board has the following columns: Short term, Priorities (limit of 5), WIP (limit of 3), Pen (Blocked), and Done.
- I'm using color-less labels for projects, and colour labels for types of work (admin, urgent, unplanned, quick), etc.
At the moment I am using this system for myself only, but people are starting to notice what I'm doing, and some of them are interested in trying it out.
I work in public engagement and communication consulting, and we typically work in small project-based teams that can stay active for a few weeks or a few months, depending on the project. Most of us work on several projects at a time - for instance, I'm working on 10 active projects right now, each with different teams.
My understanding is that ideally, anything anyone from our 12-people team is working on should be on the same board since otherwise it would make it hard to limit WIP, and in order for it to not become overwhelming, the task size should be kept at high level and we should use subtasks to account for individual work. My concern with this is that it would make it hard to track WIP at the individual level. Would you recommend using a personal kanban board (separate from the team board) to track individual work? If so, how do you make sure people keep updating both (personal and team) boards as they go along? And what do you do with small tasks that don't fit under a higher-level task?
Thanks in advance!