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I'd like to setup a Portfolio Kanban to be used at a higher level in my project and I'm not sure how it should look like. What is the key information it should contain?

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    I'm voting to close this question as off-topic because it's a shopping question. – Sarov Apr 25 at 19:06
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    Hi Dan, welcome to PM.SE! I gave it a shot rephrasing your question trying to salvage it from being closed as a shopping question. – Tiago Cardoso Apr 26 at 20:29
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Portfolio Kanban boards apply to multiple contexts. Here are 3 specific examples -

  1. You could use it in a product development context to track high-level Portfolio Themes or Epics, under which you can have user stories on an "execution board".

  2. In a corporate IT or business environment, you can use a Portfolio Kanban board to track "Strategic Objectives" or OKRs (Or. Key Results), which may be tied to lower level Initiatives and Epics which may be managed on a Program Board, which may further have User Stories or Features in "Execution" or "Development Team" boards.

  3. You might use Portfolio Kanban in a classic Portfolio - Program - Project Management context where each level is tracked in separate Kanban boards to manage Portfolio "Initiatives", tied to one or more "Programs" on a Program Board, which in turn are executed using one or more Projects on a Project Board.

A Portfolio Kanban board tracking different "streams" of initiatives might look like the one below -

enter image description here

It may tie down, as described above, to lower level boards, such as the one below -

enter image description here

Portfolio Kanban can be applied to manage "upstream" work or higher level work. For example, in our own product management, we use a Portfolio Kanban board to manage our product roadmap, in terms of Themes and Epics, which result in User Stories that are developed on a separate Dev board. The Roadmap board is managed by our Product Management team while the Dev board is run by the Engineering team. The Epics and User stories are connected so we can track the completion of Themes and Epics based on the completion of the underlying user stories. The two boards and the flow of work looks like below -

enter image description here

You can learn more about Portfolio Kanban here as well as this excellent example on Kanban Flight Levels by Klaus Leopold, which provides a similar perspective on the use of multi-level Kanban boards without using the "portfolio" terminology.

HTH!

  • You must add a disclaimer at the beginning when linking or writing about your own products. – Christian Strempfer Apr 27 at 6:09
  • I did link to the Portfolio Kanban page of our knowledge-base on Kanban, and talked about our own (kanban based) dev process - but did not link or write about our own product functionality. Nevertheless, point noted - thanks! – Mahesh Singh Apr 30 at 20:37

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