I'm trying to organize my tasks here in a spreadsheet because of the mobility. I'm trying to prioritize these tasks using 2 matrixes: the impact and effort matrix: enter image description here

This would result in a priority1:

High impact x low effort: 1
High impact x high effort: 2
Low impact x low effort: 3
Low impact x high effort: 4

and the importance and urgency matrix: enter image description here

This would result in a priority2 :

urgent x important : 1
urgent x not important: 2
not Urgent x Important: 3
not Urgent  x not important: 4

Since I'm using a spreadsheet, and the two matrices together will generate another priority list, I would like to know if there is an established priority, between the result of the first matrix priority1 and the result of the second matrix priority2?

Thank you all guys

2 Answers 2


These two matrices serve different purposes.

You may apply the urgent x important (Eisenhower) matrix as a "filter". Worth recap some concepts:

  • Urgent is something that cannot wait
  • Important is something aligned to one's goals

With that in mind...

  • You'll always focus on urgent + important (do now). Hopefully, there isn't many items here (if everything is urgent, nothing is urgent).
  • Once you cleaned the 1st queue is when you'll look at not urgent but important (do later). This is where most of your items will appear.
  • Urgent items that are not important should be delegated to someone else who considers them important
  • Not urgent nor important should be eliminated

Once you apply this filter, you apply the second matrix to "fine tune" the priorities based on their effort x impact.


I would not separate four variables into two priority analyses. I would combine them into a single analysis and create a single prioritized result. I would use a simple choice analysis construct where I would score from 1 to 9 for each variable you identified on those axes. Then I would calculate the result using this formula: (Impact+Important+Urgent/Effort). You can also add a weight value for each variable if you desire. It would look like this:

enter image description here

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