There is a lot of discussion around maintaining different types of trackers or registers to monitor and control project activities, risks, issues, sub-projects, various tasks, and whatever else of interest to various stakeholders.
However, I am finding this creates a lot of wasted redundancy in documenting, reporting, and tracking efforts involving a ton of resources, human and otherwise.
There are arguments ad nauseam around trying to differentiate a risk from an issue from an action when these things are related in correlation or cause and effect. Risks are driven from existing issues which can turn into issues causing further issues and other risks turning into more risks and evolving into issues and so on....
Then, we mitigate and recover, which means we create actions to go do.
Where this gets documented seems to depend on how it gets discovered. Were we risk planning, were we just impacted by an issue, did someone suggest an action?
Here's an example: the project team uncovered an issue with storage capacity on their servers, running above 90%. The team dutifully captured this issue on its issue register and laid out a recovery plan and proceeded to implement. Since it was nicely captured already, the idea of conducting a risk assessment, trying to predict what could go wrong because of the current storage condition, was conveniently nixed, with a key argument being there is no need to identify the risks and capture on the risk log since we already have documented this on the issue log. Needlesstosay, some of the actions were duplicated in the recovery plan as well as the action log. Several redundant reporting channels were created, discovery of out of sync registers occurred, everything crapped out. (I won't discuss the severe outage that occurred for which we had done nothing to mitigate and had no contingency in place to recover quickly.)
If you to the books, the answer is usually several logs, so this is not helping me. I am looking for opinions and other people's experiences in this area and how it was resolved.
I know opinions are not necessarily right for this site but I will hope this question remains open and perhaps some answers can be developed.