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Questions tagged [communication]

This tag includes questions about communication-related topics like information flow, meetings, and reporting; communications plan development and management; and challenges that a Project Manager or project team can face in regards to communication issues.

31
votes
5answers
3k views

How can I manage team distractions like chit-chat?

I work with a team of developers who are talented but often distract each other with chit-chat. They can waste hours of the day with these 20-30 minute, non-project related jam sessions. Since I am PM ...
4
votes
5answers
205 views

contracts on inputs and outputs between subsystem teams?

My project consists of 5 sub-teams and I think that what most people under-appreciate is subsystem communication. Do you think that teams using (or even being forced to) contracts between them to ...
19
votes
7answers
5k views

How to apply daily stand-up meetings with a large team on multiple projects

Background There are: 4 .Net Developers 4 PHP Developers 2 QA Specialists 2 Integration Specialists 2 Analysts 3 PMs 11 Projects in active development. None are trivial. Some are programs with sub-...
17
votes
12answers
9k views

Is it correct to refer to a 'post mortem' session even for successful projects?

It might be a silly question for non-latin speakers, but it's odd to hear about a post-mortem meeting for a successful project since this expression means 'after death'. I know that this can be also ...
14
votes
8answers
819 views

Should I collect all the phones before a meeting?

It's no surprise that when a meeting is in place there are a select few that cannot seem to take their eyes off of their phone. I find that this distracts not only that one person, but it also ...
5
votes
3answers
406 views

How to enhance project management practice for the small team?

In our team, we have a small team of 3 people, fresh graduate from the computer and networking stream. 2 people are responsible for software development , 1 people are responsible for back-end ...
7
votes
6answers
3k views

Best way to handle different stakeholders?

There are different stake holders like the quality team,client, peers, sub-ordinates, seniors. As a manager, do we need to have a strategy to handle different stakeholders? Sometimes we might not be ...
1
vote
3answers
229 views

How to apply project management skills for different projects?

A typical project for me is a 3 months web development and Android Apps project with a 3 person team. All development work is started and required all software development life cycle activities (...
1
vote
3answers
1k views

Is it a good idea to replace Confluence with a custom in-house workflow based on search? [closed]

Our team (40 people) is currently using Confluence as a knowledge base repository. There are many problems with confluence - formatting text is limited; can't paste images in the text; editing bugs; ...
21
votes
8answers
1k views

How do you deal with constant interruptions coming from outside the team?

As one of our teams was restructured completely (6 our of 8 new people in the last 2 months) and their knowledge base is now very weak, I notice constant daily interruptions from them. We share the ...
8
votes
4answers
1k views

How to facilitate communication and peer reviews on a distributed scrum team?

We have a Scrum team of 3 developers, a scrum master, and a product owner. Everyone works out of their home (except the product owner who works at his organization's headquarters). In the past, we ...
14
votes
5answers
3k views

What Should a Project Manager Do If Development is Not Completed On Time?

I am a project manager of a development team. Oftentimes, the deadline for the development project is not met. About my team: I have 4 people in my team, and they are older than me. Sometimes I ...
3
votes
4answers
792 views

How to improve communication problem facing in corporate culture

I am experiencing difficulties in conveying my message when debating topics (mostly office-related issues) due to interruption by others. My nature is such that I carefully listen when others talk and ...
14
votes
4answers
5k views

Escalation to Leadership about senior management

Is it right to escalate to senior leadership (CEO) if you feel the senior management is not doing the right thing or basing the decisions based on personal preferences rather than the goals of the ...
2
votes
2answers
256 views

Is there any 'pocket guide' with the differences between countries' labor laws? [closed]

Working on a multi cultural environment, one of the problems that's haunting some projects we have are the differences between two countries' laws. I know that there are as much laws as there are ...
2
votes
2answers
256 views

How can a manager dispel speculation of favoritism among employees?

The obvious action would be to not play favorites from the get-go. However, if members of a team voluntarily communicate with their manager at different frequencies/levels, soon enough there will be a ...
5
votes
6answers
3k views

How to add value beyond collecting tasks and their dates?

As a project manager I catalogue a group's tasks, definitions, dependencies, milestones, resources, and similar other elements of a project. The managers use this to report up, estimate project health,...
8
votes
2answers
783 views

Communication/Handoff Checklists

I have been having many issues getting bug/tasks provided with the correct information in them. And other points where a task is handed off along the workflow require the recipient to get certain ...
0
votes
4answers
163 views

How to motivate young adults to pursue socially-conscious jobs [closed]

Not sure if this is the right place to ask, but I've read some survey data which suggests that young adults are no longer interested in tackling some of the toughest global problems (such as ...
6
votes
5answers
263 views

Is including “communication” aspects in formal agreements with clients critical to have?

We all know that in management, the communication with the client (product owner or sponsor) is one of the key factors. It's good when both sides understand the communication aspect. However, from ...
9
votes
6answers
635 views

Allowing PMs to grade/rate developers

We're trying to introduce some new/updated ways to quantify developer productivity, and we want to include our Project Managers' thoughts. What do you think about allowing PMs to "grade" or apply ...
4
votes
5answers
1k views

How do I get traction on my project?

As a newbie project manager, I am leading an effort to transition data from one department to another. My counterpart in the other department acts as interface with their development staff. I am ...
5
votes
6answers
226 views

How to I cut down on all of the communications?

I am new to Project Management. I am coming in on a project that was just implemented and is now in Post Implementation. The roles do not seem to be fully understood be everyone. Now, when something ...
4
votes
5answers
502 views

Completely customizable issue tracking system?

I have been looking for an issue-tracking system for some time. Our workflow is not software development. Rather we track changes to documentation across groups of people. I don't need project ...
5
votes
10answers
2k views

How to share information found on the internet with the team?

I need a simple way to share texts, links to frameworks, videos and, of course, actual project data with multiple people. Things that come to mind are blog, wiki and public Facebook page. I also ...
2
votes
3answers
450 views

Get enough information from client to start project

I am trying to create a form that request for information from a prospective client, this form will have to work for all kinds of industry (business, construction, design, programming...). In most ...
4
votes
2answers
196 views

Can I ask the stakeholders to review my project plan?

I met with the project stakeholders. I documented their goals into a standard WBS structure and a project plan. Can I present my project plan to the stakeholders and ask them for input/feedback on ...
5
votes
1answer
117 views

Can't build reality tree of undesirable effects as objections are absurd

I'm attempting to build a future and current reality tree regarding changing policy and procedure to data access, but we're being given undesirable effects that are entirely divorced from reality. ...
1
vote
3answers
109 views

Good idea for a client to also be the project manager?

A while ago I took on a freelance web programming project with a company I'm already familiar with. My boss (also the company owner) typically pairs me with one of his PM employees for each project I ...
1
vote
3answers
199 views

Software to to work with band practice

Is there any software, preferably web based, that will allow a small group of people, a band, to communicate easily, share song lists and songs, and notes? The song list is simply a list of songs ...
11
votes
5answers
365 views

PM learns deliverable is vaporware, team has been hiding it from the client & want PM to lie to client also.

I will TRY to keep this simple. I was brought on this project approx. 1/2 way through to fill the role of CM DB SME(20+yrs broad based experience). The PM (non-technical by his own admission) ...
4
votes
3answers
2k views

How to define a project strategy?

My boss has asked to be project manager. I am not afraid of the challenge expect that. I don't know where to start. We have a legacy server where a couple of apps and a lot of code is hosted. The ...
18
votes
10answers
8k views

What alternatives are there to a weekly status report to collect team members' progress on assigned work?

Each week I issue a personalised email to everyone in the business (there are only 17 of us) with the following headings: Can you provide a brief status report for this week based on your assigned ...
20
votes
11answers
8k views

How to take minutes of meeting effectively?

I have one on one meetings with manager and senior members of our company. They raise points in meetings and I note down on paper. Can anyone tell me what are the formats to note minutes of meetings? ...
4
votes
6answers
1k views

Scheduling interview with stakeholders

Have a business process re-engineering project where I need to schedule and conduct interviews with business participants and stakeholders in a short period of time (4 weeks). What is the best way ...
7
votes
4answers
365 views

How to integrate Project Managers within an organisation

We do have around 50 PMs in the organisation and they all manage different projects; for different clients; different technologies, different teams. So they are a bit isolated from each other. The ...
13
votes
7answers
325 views

How to Virtually Co-Locate: Operating across two offices

Apologies if this is the incorrect exchange to post this on but none of the others seemed appropriate. We are currently investigating the possibility of opening a second office. We are a web ...
5
votes
3answers
206 views

How to Deal with a Request for Asynchronous Communication?

A colleague of mine asks to be cc'd on my communications to our boss. However, he does not cc me on his communications to our boss. We are on the same level in the org chart. He has seniority and ...
17
votes
3answers
784 views

Motivating younger (Generation Y) members

I realize many articles have been written about generational differences in the workforce, but I'd like to know specific things you've done to help motivate younger team members. I belong to "...
3
votes
3answers
2k views

How to encourage the commitment on a sprint for a team

The biggest problem I have right now is the team is unable to commit on the stories and tasks planned during a sprint. For example, we wanted to implement a new database, which is very complex and ...
4
votes
8answers
262 views

Dealing with non-scheduled time in Project

We build software. We use MS Project. We have projects where someone is booked 100% which really turns out to be 80% with meetings, more meetings, some side meetings, corporate meetings, etc that suck ...
4
votes
6answers
562 views

VCS + IssueTracking + CI for free? [closed]

What is the best way to build an IT infrastructure based on a free / affordable online services (GitHub, BitBucket, etc)? To facilitate collaborative work of a group of independent remote developers (...
4
votes
3answers
191 views

Leading Student Teams

I am currently heading three different projects which are all composed of students from various universities and colleges around Toronto, ON and Waterloo, ON. In each of these projects I am facing ...
3
votes
4answers
886 views

Communicate a project easily without MS Project?

ISSUES Microsoft Project isn't cutting it as a project communication tool: I have a copy of Project 2010 and so do many other employees, but they cannot be expected to learn how to use this program. ...
12
votes
4answers
550 views

Should you insist on getting feedback from every member of your team?

In my current project team, I try to encourage an open atmosphere and discussions. In general, I have the impression that we are on a good road in that regard. The idea of a post-mortem after each ...
5
votes
1answer
390 views

Is there an active IRC channel dedicated to project management?

Well, the question is the title. Are there any active channels for discussion about PM? i'm currently hanging on irc.freenode.net and it would be great to have a place to ask questions live.
10
votes
3answers
374 views

Communicating weekly goals amid uncertainty

If a project's inherent uncertainty prevents accurate planning or resourcing of task effort more than a month into the future, how can project managers best communicate, coordinate, and track ...
1
vote
1answer
569 views

Are there good templates and processes for monitoring project progress?

When managing a team of 40-50 team members, are there good processes and templates to monitor project progress? We do daily standup meetings and weekly email reports, but we're looking for more ...
9
votes
1answer
279 views

Make them understand we need a DMS

I have put this in SE-PM as in my eyes, it affects Project Managers the most. I have just landed a role as a product engineer for a software product in a mid-sized company (around 100 staff across ...
3
votes
3answers
2k views

How to Integrate Multiple Project Plans in a Weak Matrix Organization?

How can I approach integrating multiple project plans from different departments into one master plan? Here are the details in this situation: All teams are ultimately working on the same product, ...