Questions tagged [documentation]

The documentation tag is for questions about documentation of processes and projects in the field of project management.

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2
votes
1answer
37 views

Does Jira have the ability to create product documentation from tickets

I have been in meetings with product managers discussing how to document our app when something dawned on me. If we spend all of this time creating the Jira infrastructure to manage Epics/User-...
21
votes
13answers
14k views

Is it correct to refer to a 'post mortem' session even for successful projects?

It might be a silly question for non-latin speakers, but it's odd to hear about a post-mortem meeting for a successful project since this expression means 'after death'. I know that this can be also ...
0
votes
2answers
73 views

Is there a reason this is labeled as 'Finish to Finish' even though 'Finish to Start' makes more sense?

Got this question in my course: You are managing a software project. Your QA manager tells you that you need to plan to have her team start their test planning activity so that it finishes just ...
-4
votes
1answer
110 views

What are the key documents involved in a software project? [closed]

From project proposal to Delivery - in the software development, Which all documents are involved and What is the order? While using Agile development, including SRS, DB structure, source code ...
11
votes
5answers
2k views

Where does documentation like business and software requirement spec docs fit in an agile project?

We are implementing scrum in our company. The problem we faced is our traditional thinking, which always requires physical document. Management is constantly asking for documents like Business ...
7
votes
2answers
7k views

SRS for an Agile project

Currently, I am drafting a SRS ( Software Requirement Specification ) doc for an agile project, and the samples are the ones used in a waterfall project. I did google a lot but couldn't find any right ...
7
votes
3answers
18k views

Evidences and experience letter for PMP

I am working in one of the very big petrochemical project from IT construction to startup. I'm still working there. I have been working in the operations department, not exactly in project ...
1
vote
1answer
84 views

SRS for project with multiple sub modules

I have to write a System Requirements Specification for an upcoming project and it is the first time that I draft such a document. In my case we are creating a smartphone App which will have a basic ...
3
votes
5answers
906 views

How to refer to functional requirement specifications (FRS) from user stories?

Let's consider a simple story for a user authentication screen: As a user, I want to be able to login with my username and password so that I can do xyz. This looks good, but all of the ...
3
votes
2answers
167 views

How do you keep documentation on long-term project?

I'm working on optimizing the process of documentation on the projects in IT company. The issue is that right now the company has documentation when the project is started but then they don't ...
0
votes
2answers
100 views

Project Management templates - Official standards across industry

Does anyone know if, according to PMI, or any other PM certification, there are official templates for project management artifacts. I am interested in the following documentation: Project charter ...
1
vote
2answers
141 views

New IT project documentation

When there is a new IT project, what documentation should we begin with? What structure do they usually have. Is there a common standard to compose them? I am entirely new to IT projects, I am ...
1
vote
1answer
35 views

How to name written data that it will likely be used later in the project?

How can I give a general name for documented data that will likely to be accessed and used in the future? Data like: outline of summary of a meeting. a list of links, found after a research session. ...
2
votes
5answers
8k views

User documentation and technical writer in Scrum

If User documentation is part of the definition of done and there is no technical writer in the scrum team, how the situation is dealt? Should the dev team create user documentation still or wait ...
2
votes
1answer
30 views

Tracking and closing actions being addressed by other working groups

I work for a chain of hospitals which have annual inspections by the healthcare regulator. Following the inspections an action plan is created to address any issues identified during the inspection. ...
13
votes
8answers
997 views

How to motivate my team members to start documenting their work

I just started a new job as a technical project manager. It's more or less my first experience, as I have just run teams of two students before, and now I am managing a project of 10 engineers, some ...
1
vote
2answers
249 views

How to start off a project plan documentation for research oriented projects?

I have planned all the tasks using MS Project 2007. I used shots of Gantt chart, Network diagram and critical path. Can the project documentation plan have the following contents? Project ...
3
votes
2answers
816 views

What artifacts should be created during the lifecycle of a project?

Looking at the lifecycle of a project, is there a industry standard (not specific to only project management) or a set of best practices of the artifacts that should be created as part of a project? ...
4
votes
1answer
63 views

Managing large lists of acronyms and terms

Our current client sent us several hundred pages of documentation about the context and goals of his company. In these documents (there are multiple files) they use a lot of acronyms and very specific ...
2
votes
2answers
5k views

What does MOS and RA stand for in IT project?

My customer asked if I can do an MOS and RA. RA should be risk analysis if I'm not mistaken. But what is MOS?
14
votes
9answers
2k views

How do you encourage project members to document their work for end-of-project handover?

It seems that the worst aspect of any project is documentation - what developers have done, what contractors delivered, who owns what, how to support the end result, etc. How do you encourage all ...
0
votes
2answers
211 views

Managing product versions in Confluence with PRDs

Using Confluence I put together a series of PRDs for a future release. Each PRD describes a functional 'unit' of the application, such as 'editor', 'user management', 'customer management', etc. Using ...
9
votes
1answer
3k views

How should technical writers fit within a Scrum team?

I think my company could benefit from adding a technical writer to the team; making sure our output is unified and of a high quality. For our current project we need to produce a range of documents, ...
0
votes
2answers
104 views

Is it really always bad to have MS Outlook as primary collab system? [closed]

I work in a high tech software engineering in a small RnD group which is a part of a group of about 50 people of different functions. In our small team we tried multiple project management software ...
0
votes
1answer
54 views

How to write recommendation documentation? [closed]

I was asked to prepare an overview of an existing IT architechture and provide a document that consists of weaknesses analysis and suggestions on how each of the weak spots can be improved. How to ...
0
votes
2answers
693 views

What is a project book?

I've been talking with a PM instructor and they said their PM students needed to put together a project book as part of their assessment. I've not heard of this, except referring to all the ...
-2
votes
3answers
153 views

list of all project documents? [closed]

Can someone list down all documents required for project management like planning document, risk management, time plan etc....
0
votes
3answers
106 views

Where to start in agile-based documentations and what are the best practices to start with?

We're currently working on our documentation and we sort of followed Scrum. Which diagrams, charts, figures, and etc should I include in our documentation? Also, what are the best practices in ...
13
votes
5answers
13k views

Are the 'Project Charter', 'PID', 'SoW', and the 'Project Proposal' different names for the same thing?

This is a basic question that was asked on another site (a precursor to this site) but that seemed to be very helpful to visitors. Let me know if you find it useful. When initiating a project there ...
0
votes
1answer
65 views

How to manage misalignments between Design Specs and After Design Adjustments?

How do you manage this scenario? UX and Visual design a feature. PO and DEV decided -after design got approved- to ignore some specs of implementation, so we have something different than the design ...
2
votes
1answer
749 views

What documentation is required for behavior-driven development?

I have been asked to provide some behavior-driven development documents for a project which has not yet started. This leaves me thinking, "other than stories yet to be written, what documents are ...
3
votes
1answer
109 views

Where can I find management documentation of industry projects? [closed]

I'm required to research an industry engineering project and analyse the way the project was managed over the project life cycle. Is there a resource where you can access real industry project's ...
3
votes
4answers
2k views

Create team activities that will lead to an improved documentation process

One of my goals for this year is to try to improve the documentation process within the R&D-department. My first step have been to sit down with each developer and talk about documentation in ...
0
votes
3answers
807 views

How to write a good Critical Success Factor?

Can you share some of your tips and tricks on how to pull out the information from stakeholders in order to write good CSF? What questions do you ask to get to the heart of the project? Can you ...
-4
votes
3answers
96 views

What documents a client should get at the end of a project [closed]

I want to build a list of useful documentation that a client can find useful, both during and after use of the system built in a project. I think that system requirements, high level and low level ...
6
votes
6answers
215 views

Does it make sense to require developers to write a “business value add” section in each issue?

Background In our company we demand that engineers write a brief one liner section in each ticket they work on (from jira/github/gitlab etc) that explains the "business requirement".. the logic of ...
5
votes
2answers
1k views

Technical Specification Tools [closed]

I am planning to write a technical specification document / functional specification for my personal project. Can anybody suggest any useful links / tools / templates that can help me? I am mainly ...
5
votes
2answers
2k views

Documenting requirements on an Agile project

One of the values of the Agile Manifesto is "working software over comprehensive documentation". And yet there is a need for requirements to be documented. If a feature developed 6 months ago is ...
0
votes
2answers
65 views

Types of audits in service IT industry [closed]

I have seen many job descriptions for project managers in which organizations want the candidate should have been worked on different audits and audit reporting. I have 2 questions: Kindly explain ...
6
votes
5answers
641 views

How can we speed up code reviews without sacrificing thoroughness of the code reviews?

At our workplace, we use Agile Scrum method. However, we don't really follow it religiously. But, we do very thorough code reviews. The problem with code reviews is that it's takes a while to ...
-3
votes
2answers
103 views

Best solution for team managment [closed]

We are using three tools for handle our jobs, Slack for communication Trello for Task Management Google Docs for Documentation because these tools have not good integration with each other ( and ...
3
votes
1answer
170 views

How to document existing products and their development?

My product have been going for almost three years without any product requirement or documentation at all. And at this moment things are getting out of hands. For example when I hire new people, it ...
5
votes
3answers
3k views

What are the metrics for a good SRS (Software Requirement Specification)?

I have been searching but all that I have found is the characteristics of a good SRS (Software Requirement Specification). What are the metrics that you could use to ensure that the set of ...
0
votes
1answer
537 views

Tracking requirements

I am having a difficult time understanding how requirements are tracked through the project. I have a list of requirements - do I link these to deliverables during planning? Do i periodically ...
3
votes
4answers
383 views

How should a project manager handle a request for contracted software to produce twice as many reports as specified in the project's requirements?

I have joined a late-phase software project and there is a great deal of disagreement between my management and the client about work items they are claiming to be outstanding. In short, our business ...
1
vote
2answers
86 views

Can planning documents be retroactively produced to fit the product that's been built?

I am currently implementing an Android application and am struggling to do my class and sequence diagrams, predominately due to the fact that the specifications are too abstract and vague. I was ...
21
votes
6answers
115k views

PMP Experience Documentation [closed]

I am looking to take the PMP exam in a year or so, and see that one of the requirements is "at least three years of project management experience, with 4,500 hours leading and directing projects." ...
1
vote
1answer
62 views

Document for component manangement

We have lots of reusable component [software] in our organization. I have a task to explain/define/elaborate in them a document [probably, a reusable component document]. But I am unable to get such ...
2
votes
1answer
135 views

When does one develop a RASCI?

Generally I see a Responsibility Assignment Matrix (RASCI) being developed at the start of a project. However, in the current environment, a RASCI is only being developed as part of handover to the ...
5
votes
3answers
6k views

Release Notes Best Practices

What are some tips for writing good release notes? Any best practices or examples? My audience is both my QA department and the executive team.