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Questions tagged [meetings]

Framework-required meetings; meeting artifacts; organizing meetings; meeting communications.

4
votes
3answers
81 views

Agile - How to increase engagement of team members in the planning meeting?

Acting as a team lead I feel the engagement in our sprint planning session is low. Some people are very comfortable to talk and share ideas/knowledge in order to help the team to define tasks for our ...
0
votes
3answers
699 views

Project Manager cancel or move daily stand-up without notice if he has conflicting meetings

I've done my homework and searched on the website, and I could find a similar question: Should we cancel the Daily Stand-Up if we have another meeting during the day? but my case is different: my ...
3
votes
6answers
478 views

For a two-week Sprint, can I adjust the meeting dates when there is a holiday in our country?

Sprint 1 starts November 5th and is supposed to end on November 16th, but there is a government holiday November 13-15. Can I change the Sprint 1 schedule to be November 5th to November 21st?
1
vote
5answers
350 views

What are the ways for Daily status reporting to make process more easy?

We are currently facing issue for the Daily standup reporting. We are more than 70 people in the team, and some people are working at client side location as well. So in daily scrum meeting it takes ...
1
vote
2answers
113 views

Requirements Elicitation Technique For Unknown Workflow

What elicitation technique(s) would you use for a workflow-dependent feature, where the workflow is largely unknown? Given a workshop with the primary user,the designer, the developer and the BA (me), ...
3
votes
3answers
405 views

How can we fix Sprint Planning meetings that are unproductive?

Currently, we have split "Sprint Planning Meeting" into two parts: SPM1 - This we do at the first day of the sprint. Product owner discusses the stories that have come into the current sprint from ...
0
votes
3answers
92 views

Is it good to ask for a meetting from a team lead?

I am new to project management and I don't know much about how to act in certain situations. If I was expecting my team lead to call a meeting but he/she did not call and one day has already been ...
4
votes
3answers
53 views

How to organize effective iteration demo in outsource project?

Most of our clients are abroad, so it's impossible to have a face-to-face conversation at the demo meeting. Are there any best practices on how to show progress and capabilities of the increment at ...
3
votes
1answer
489 views

Minutes of meetings of Daily SCRUM

As a Scrum team, we understand that daily scrum is for us to update each other with 1. what we did y'day and 2. what we will work on today. Beside this, we each update each other with any ...
11
votes
7answers
3k views

Should we cancel the Daily Stand-Up if we have another meeting during the day?

The Scrum Master for my team cancels the daily stand up if we have another meeting that day, like Backlog Refinement (formerly Backlog Grooming) or some other planning meeting. I don't think it's a ...
-3
votes
2answers
57 views

Making meetings more efficient [closed]

I'm a new-ish project manager in the IT field and constantly find myself stuck in meetings. I'm always looking for new ways to make these meetings more efficient. Does anyone have the same issue or ...
-2
votes
1answer
135 views

Efficient patent brainstorming session [closed]

We have an existing application. What are the most efficient ways to get patent ideas out from a group of people during a brainstorming session? For example, brainstorm ideas and list them on a board ...
2
votes
5answers
402 views

Recording a project meeting using a Dictaphone

When running a project meeting it is sometimes difficult to make meeting minutes/notes and lead the meeting. I have considered using a voice recording application so I can play back the meeting after ...
1
vote
5answers
424 views

How to use a physical Kanban board?

Some companies have real, physical Kanban boards (each board for each project). In daily meeting the team would gather in front of Kanban board and perform the meeting. 1) What values does a ...
4
votes
4answers
638 views

Post Scrum facilitation

I am a scrum master for two years, and recently one of my peers raised a concern that our stand-ups are taking too long. While I am trying to keep the first part of the stand-up (i.e. updates) as ...
10
votes
8answers
916 views

1 Hour to 2.5 Long Scrums Every Day - Is this Crazy?

The team has ten developers one development manager one tech lead one project manager over eight projects going on at once everything is top priority Every day there is a hour long call called scrum ...
-1
votes
2answers
379 views

Daily developer “dance scrum” meeting [closed]

In the Harvard Business Review's Guide to Making Every Meeting Matter, one contributor describes a unique process for their daily standup: "To keep impromptu meetings short, I instituted Dance ...
4
votes
4answers
352 views

PM communication model

In our search for a zero-email SE/BIM solution, we’re struggling to strip communication ‘terms’ to their essence. In PM-jargon, we tend to use many terms, such as; Decision - Action - Task - Note - ...
10
votes
7answers
8k views

Should Daily Scrum meetings be held in the morning or the afternoon?

I was used to morning Daily scrum meetings (after 30/60 mins of work), but currently we are conducting meetings after 6 hours of work. I think this approach has the advantage of focusing on the ...
1
vote
6answers
2k views

Should Scrum meetings be held in one day or two days?

I was asked an interesting question to which I do not have a strict answer. I would only have suggestions, thus I'd like to ask you the same question: How do you believe regular scrum meetings should ...
4
votes
4answers
3k views

Gamification, competition, fun and jokes in the daily scrum

I would be interested in stuff that might get some gamification and fun into the daily scrum. I find this very tricky. How to make the daily to be different|fun|interesting and still productive, ...
1
vote
3answers
456 views

Meetings in agile project

we are into Agile project development. Our onsite PM wants us to attend every possible meeting happening for everybody in the whole team. This consumes daily 5 hours on average. I dont want to make ...
0
votes
1answer
902 views

Documents to create prior to Kick-off Meeting [closed]

We have gotten approval of our Project Charter and have a kick-off meeting scheduled already and I'd like to know what documents do I need to create prior to this kick-off meeting and/or what ...
11
votes
6answers
862 views

How to properly handle a team mate who rambles during daily standup and other meetings?

I am looking for a tactful way to help a team member improve their communication skills to be more concise and direct. I'm trying to introduce a daily standup into a startup team of 3, which will ...
1
vote
3answers
372 views

Is it more effective to deliver the most important point first or last in a meeting?

I was looking for a good StackExchange site to deliver this question. I feel like it could be a fit here. I'm looking for an answer on what is considered the most effective means of information ...
2
votes
3answers
181 views

Communication Management: Booking meetings in advance via email

To overcome the obstacle of clients not responding on time, an idea our management (not PMs) team has proposed is to send multiple email meetings invites ahead of milestones that are outlined in the ...
2
votes
2answers
210 views

How to plan recurring meetings in scrum

How can I deal with recurring meetings (like trainnings or feedbacks) in Scrum? Are they impediments? Do I have to plan less User Stories during the sprint planning? How can I deal with this ...
4
votes
2answers
153 views

Moderating a compromise between Top-Down and Bottom-Up approaches?

I just started a new experimental project in my division which will attempt to integrate application-use and development efforts across different teams. Problem: In the kick-off meeting today I ...
1
vote
3answers
445 views

How to manage reluctant or negligent colleagues to be interested about meetings, administration, or Kanban introduction?

The beginning of the next year we would like to optimize our system (we working in the recruitment industry, the market is changing in every minutes). With my compeer we worked out a plan and the ...
9
votes
4answers
2k views

Participants of sprint planning meeting - Is it essential to involve part-time team members

I'm currently in the process of getting my team in a position to start using Scrum and Sprints within the next couple of weeks - I intend on taking on the role of Scrum Master as long as everyone on ...
3
votes
2answers
774 views

How can Joint Application Development improve a workshop?

I go to workshop after workshop with the same one dimensional approach - too many people, everyone looking at the screen while someone is capturing requirements/assumptions etc, dry, boring, not ...
12
votes
7answers
737 views

Proof that badly scheduled meetings hurt productivity

I have a friend who is a developer. He is very stressed out by his manager, who seems addicted to meetings. The volume of meetings is a problem, but what is more of a problem is that they are spaced ...
4
votes
4answers
4k views

Is there anything wrong with sending meeting minutes late?

I like my emails to be perfect, especially the minutes that summerise the meetings we have, I understand that it is obviously preferred to send it through right after the meeting, or even an hour late ...
19
votes
7answers
5k views

How to apply daily stand-up meetings with a large team on multiple projects

Background There are: 4 .Net Developers 4 PHP Developers 2 QA Specialists 2 Integration Specialists 2 Analysts 3 PMs 11 Projects in active development. None are trivial. Some are programs with sub-...
17
votes
12answers
9k views

Is it correct to refer to a 'post mortem' session even for successful projects?

It might be a silly question for non-latin speakers, but it's odd to hear about a post-mortem meeting for a successful project since this expression means 'after death'. I know that this can be also ...
14
votes
8answers
795 views

Should I collect all the phones before a meeting?

It's no surprise that when a meeting is in place there are a select few that cannot seem to take their eyes off of their phone. I find that this distracts not only that one person, but it also ...
3
votes
3answers
415 views

How should time spent in project's meetings be recorded?

For example, if 10 team members of a project spent 1 hour in a meeting, should the time spent record for that meeting be 1 hour or 10 hours since everyone contributed an hour of his own time? Same ...
6
votes
4answers
2k views

Is the daily scrum 15mins meeting mandatory for successful scrum project?

Is the daily scrum 15-minute meeting mandatory for a successful scrum project? Is it possible to replace it with a one hour meeting once or twice a week? I am asking this because I am finding it ...
4
votes
4answers
5k views

Who is using MS OneNote here? [closed]

I would like to know more about OneNote. I am impressed with the capabilities it has. I make notes of my Daily Scrum meetings, project meetings n stuff. Anyone else who is using this tool and what ...
2
votes
10answers
1k views

What is the best video conferencing / meeting tool for scrum teams? [closed]

I have 10 scrum (agile) teams and all of my teams have remote members in different locations. I need the following feature but not necessarily at the same time: Works and easy to set up for ...
3
votes
4answers
1k views

How to Simulate a Kick-off meeting For a Project Management Job Interview?

As part of my interview process, I have been asked to kick-off a project to a pretend client. This is for an interactive agency in LA. There will be 5 people acting as stakeholders. I really want this ...
20
votes
11answers
8k views

How to take minutes of meeting effectively?

I have one on one meetings with manager and senior members of our company. They raise points in meetings and I note down on paper. Can anyone tell me what are the formats to note minutes of meetings? ...
9
votes
8answers
14k views

How to convince an employer you're worth more than you're being paid

Perhaps not the best wording of a question title, but it more or less sums up what I'm trying to ask. Basically, say you work for a company and do x, y and z to improve various aspects of the company; ...
11
votes
5answers
414 views

How to approach convincing employers to invest in software

I am relatively new to my current job, but I have a lot of ideas of how to improve the current working environment in terms of productivity, software quality and performance. I aim to be having a ...
2
votes
3answers
309 views

Advice for Special Short Sprints (2-5 Days)?

Most of our Sprints are 2 weeks long, but occasionally, we want to meet a special deadline in less time (2-5 days). So, we do a special "short" Sprint that is a bit different from our normal routine. ...
2
votes
3answers
1k views

Which apps / accesories for efficient meeting notes taking with an iPad

I'm evaluating the use of iPad for meeting minutes. PS : I've read this question : How effective will be an iPad to take Meeting Minutes? My question is here HOW to use an iPad effectively (which ...
11
votes
5answers
25k views

Creative way to introduce new team member

Recently to our group joined a new member. We usually plan a team meeting to introduce ourselves. In the round we tell a little bit about our position in the team, what we do and what we love. But ...
10
votes
8answers
905 views

How do I foster communication in Project Meetings?

Context: I'll admit, I've recently transitioned to a PM role at a new company, and the atmosphere is slightly different than the previous firm I worked at. I was a 'Project Manager' (note the ...
3
votes
3answers
326 views

Team members in project status meetings ?

When conducting status meetings I feel they're inefficient. About our meetings: They're once a week and they're in the morning at 9am. They were once at 3pm but the CEO finds it difficult to ...
11
votes
6answers
2k views

Daily Scrum and flexible work time

Our company is in the process of introducing elements from Scrum in our working process. As we have flexible work time (not completely sure how to say it in English. People can come to work when they ...