Questions tagged [ms-project]

Use this generic tag for questions that apply to most versions of Microsoft Project. For version-specific questions, please use an alternate tag instead of the catch-all tag. Version tags currently include: ms-project-2003, ms-project-2007, ms-project-2010, ms-project-2013, and ms-project-2016.

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Changing the format of date with VBA

I often have to change the format of the date to check and "adjust" new sequences activities. It is very inconvenient to click always through the menu so I tried to find some VBA-macros for ...
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How can I find the "Build Team" data in the OData REST API?

MS Project. In my project I can Build a team Assign team members to tasks. Now the task assignments are easy to read from the REST based oData API calls... but how do I find "The Team" ...
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1 answer
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How to stop MS Project from changing durations when adding resources?

I need to add 2 extra people to a certain task that currently has 4 resources assigned. As soon as I add one, project automatically extends the duration of the task without reason. I've tried ...
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0 answers
37 views

Clear cache in MS Project Standard 2019

MS Project Professional allows you to do cache clearing, but is there a way to do cache clearing in MS Project Standard? If MS Project Standard does not provide this possibility from the menus is it ...
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1 vote
1 answer
60 views

How can a generic resource be overallocated?

MS Project. My understanding is that a generic resource is specifically of infinite availability. That's why it's generic. So in the very early stages of our journey to implementing resource ...
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1 vote
2 answers
58 views

Is it possible to have personal backlogs and planning according to the prioritization of the tasks?

Microsoft Project is ok for setting up for Gannt Chart and baseline but it is not possible to see individual plans and schedules. Is it possible to integrate all? is it possible to have personal ...
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MS Project Calendar Mismatch between Server and Client

we use MS Project Professional, connected to Project Server 2016. Our standard working times on the server calendar are as follows: Mon 8.00 - 12.00, 13.00 - 16.30; Tues 8.00 - 12.00, 13.00 - 16.30; ...
1 vote
1 answer
70 views

Calculation of ACWP, BCWP and BCWS in MS Project

I took a look at how MS Project calculates EVM metrics and I have a doubt that I would like to clarify. Before performing the calculations of ACWP, BCWP, and BCWS, I defined a baseline. To avoid ...
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1 vote
0 answers
18 views

Is it possible to restore a single project plan from a full database backup

Using MS Project 2013, one of our PCO deleted tasks from a project plan, while work had been entered via timesheets on those same tasks, some of which weren't approved, yet. The project is now in a ...
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2 answers
99 views

Project Plans - MS Project Vs Atlassian BigPicture

I'm an engineering project manager, responsible for the delivery of development projects. We're currently using MS project for project for task and resource management and have been recently ...
1 vote
1 answer
47 views

How to replace resource with another in all tasks

In MS Project 2016, I have a resource: call them Foo. They are assigned hours in many tasks. They must work: Task A: 20 hours Task B: 40 hours ... Task Z: 30 hours Foo quit the company, and we hired ...
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1 answer
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How to properly model periodic windows of opportunity having to be taken once ("Busses")?

Suppose I have a project "Perform a business meeting" which amounts to the following steps: Prepare the meeting Tell my business partners I'm done preparing, they start their meeting Take ...
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1 answer
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Matrix Project Organisation

I need to prepare a matrix project organization for staffs to be employed in preparing Urban Project Manual using flow diagram. The ideal manpower requirement for plan preparation is as shown below:- ...
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1 answer
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Project plan updates for a very dynamic project

I am currently managing a complex development project, comprising of 17 engineers, due to the nature of the project there are many uncertainties and also the development approach frequently changes I ...
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1 answer
81 views

Ms Project Macro based on predecessors

New to MS Project Macro, but use to writing some level of macros in excel. I want to write macros that apply different logic only on the predecessors of the activity or selected activities. e.g filter ...
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1 answer
66 views

MS Project (2013): How to assess impact of overtime?

I have set up what I think is a relatively simple 2013 project using the default settings. I start with some manually scheduled milestones at the beginning followed by a bunch of auto-scheduled tasks. ...
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1 answer
463 views

MS Project: Task not adjusting to predecessor dates (auto-scheduled, 0% progress, tried unlinking/relinking etc)

I'm trying to link 2 tasks in Project and having issues with autoschedule. I set the first task to manual and put in the dates. However, when I set the second task to autoschedule and link it to the ...
1 vote
0 answers
62 views

Automatically plan tasks as close as possible to deadline

I am hoping to use MS project to plan our manufacturing. I have added all of the units we need to manufacture for the coming year, as well as their deadline date (the date the units must be ready to ...
1 vote
2 answers
91 views

repeating processes and then making changes in MS projects

IN excell "=" duplicates the original cell ( does not copy once off) so if the original cell changes the duplicate cell also changes. How do I do the same when I repeat a process a multiple ...
0 votes
1 answer
52 views

Resource List Display on Gantt Chart

Apologies upfront, complete novice to MS Project. I've got a project where I am trying to present the resources I will need for each task. When I allocate resources to the task and display them on ...
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22 views

Possible to allocate resources by percentage in Project Online or only in Project Professional (Desktop) - Any work-around?

I am responsible for migrating our company to Project Online (PWA) and have just about everything set up. We are trying to limit the number of desktop licenses that we provide - as we think Project ...
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31 views

How do I use 2 resource pools on the same project?

I have two resource pools, one for material and one for work. How do I share both with one Project?
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1 answer
84 views

Finish Date not correct

I have one task that starts on 8/1/22 and ends on 1/23/23, but the duration is 2.5 days. The end date isn't calculating correctly. I have theses resources assigned to the task, total 27.2 baseline ...
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0 answers
71 views

Microsoft project Burndown Report dates shifted right by a week

I've created a burndown to show progress over time, but the x-axis dates seem to be shifted to the right by a week: I can clearly see a flattening out of remaining tasks a week earlier, but I don't ...
2 votes
1 answer
127 views

How do I Arrange All MS Project Files Side-by-Side?

I'm aware that MS Project does not allow you to have multiple instances of the application open unlike the rest of MS Office. I know that you can view multiple projects at once by clicking the Arrange ...
0 votes
1 answer
49 views

A resource can be assigned to a task before it's available

I have a resource available from 10am to 6 pm but I can assign a task to that resource with a start time of 9:30 am. I would think that should be disallowed, or at least flagged, but it is not. How do ...
0 votes
1 answer
60 views

Auto-scheduling Milestones Creating Issues

Good afternoon, I have a bunch of project milestones, past and present, that I'm trying to represent in MS Project using the Gantt Chart functionality. I currently have the milestones indented ...
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1 vote
2 answers
51 views

Microsoft Project Schedules Tasks in the past

I have a project Plan in Microsoft project. While working today, I updated a task's scheduling to be "as soon as possible". Project then scheduled the task for last month. That would be ...
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1 answer
51 views

Export project, and add all non-empty rows into Excel table

When I export a Microsoft Project file into Excel using the export tool, the resulting XLSX file has 1 table called Task_Table1. Unfortunately that table only includes the header row. Is there any way ...
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1 answer
180 views

MS Project Resource Graph with Allocations Shown

Is it possible to create a view of the resource graph with the task allocation identified like a stacked histogram? When someone is over-allocated, I want to easily see what they are allocated to.
1 vote
1 answer
39 views

Assigning MSP resources with future availability to tasks

I have a project with a bunch of tasks of 20 days each and each of those tasks is assigned to 1 of 4 full time resource. There are no scheduling dependencies so I am allowing Project to auto level ...
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0 votes
1 answer
108 views

Estimate date based on number of resources allocated to project

Is there any way to determine an estimated project date by number of resources allocated? I have set up all my tasks to automatic and effort driven and identified critical tasks and dependencies, but ...
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0 votes
1 answer
395 views

Unable to Create Report in Excel or Visio when using the Visual Reports Export Function

When I try to create a visual report exporting to Excel or Visio I get the following error message: An Unknown Error Has Occurred An error occurred and the requested action could not be completed at ...
0 votes
2 answers
124 views

Responsible Person for a Task

I'm creating my project in Microsoft Project. What is important to me is who is accountable for a task. For instance, there are 3 tasks that I'm 100% accountable for; 2 tasks that myself and my ...
0 votes
2 answers
53 views

Levelling - where tasks are complete, allow other tasks to fill in

In my projects, tasks are levelled and are therefore scheduled in sequence. In practice, tasks can be worked on in any order. I would like the levelling to fill in where parts of later tasks have been ...
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1 vote
1 answer
139 views

MS Project chart for multiple projects

I am a project manager and I use MS Project to manage multiple projects. I use a shared resource pool. I have been playing with the charts feature, in the resource file to try to get a chart showing a ...
1 vote
0 answers
19 views

MS Project VBA_File subs not displaying

I have a number of modules written in MS Project that are part of a template for our project managers. Randomly, a user will indicate that the needed macros are not availabe. When I have them share ...
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0 votes
2 answers
133 views

How can I scale project duration in MS Project?

In MS Project, how can I apply a uniform scale to all durations? For instance if my project was allowed to be done in twice as much time, how would I double the duration of all tasks?
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0 votes
1 answer
150 views

How to add people to a task to reduce time in MS project

How do I add people to a task to reduce the duration of a task? I have a automatically scheduled task that takes 15 days to complete with one person assigned when i try to add people it doesn't reduce ...
1 vote
0 answers
48 views

MS Project cost

I'm facing a very weird behavior of MS Project when computing the project cost. Once removing subtasks from my original project I realized that changes to some subtasks are not reflected in the ...
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2 answers
90 views

I only have resource man hours? not their names. How would I assign these manhours in MS Project without resource names

at this point on a project I only have resource man hours but I do not know the who is working on what activity just total man hours for activity has been given. How to I assign man hours to all ...
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0 votes
2 answers
749 views

Why are "start no earlier than" constraints coming during update the schedule

When I am updating the schedule on the current date then some activity showing "Start no earlier than" constraints. I want to know why these constraints are coming. If constraints came means ...
0 votes
1 answer
150 views

Managing tasks per week

I would like to create a weekly deployment schedule for components, which would then be illustrated on a GANT diagram. I would like to create a schedule for the deployment of components by week, which ...
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0 votes
2 answers
144 views

Variable Duration to Show Increased Speed (MS Project)

In MS Project, is there a way to show the improvement in duration of a repeated task using a variable duration? The project I am working on has multiple tasks that happen over and over again. Over ...
1 vote
0 answers
209 views

In MS project, sub project tasks are not showing up in sprint task board

I added multiple sub projects to my current master project. I don't see the sub project tasks in sprint task board though I assigned sprints to tasks and "show on board" is yes. The tasks ...
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4 votes
4 answers
610 views

What is a good example of a project to use to demonstrate how to build a Microsoft Project Schedule

I want to train a few new team members in the use of Microsoft Project. All are familiar with the basics but I want to explain WBS hierarchy and predecessors. I am trying to think of an 'every day ...
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75 views

How do I calculate a % complete on tasks which are due before a certain date with rollup function in MS Project

For a project that I am managing in MS Project I would like to have a % complete of tasks that need to be finished before Q2. E.g. I have one task with 10 sub tasks. 5 of these sub tasks have a due ...
1 vote
1 answer
63 views

How can I show the month for a Enterprise Custom Date Field in the Project Center for Grouping?

I setup a Enterprise Custom Field for a Key Date that leadership wants to group by year and month. I thought I could just make 2 new Enterprise Custom Fields, one to parse out the Month and the other ...
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1 vote
1 answer
709 views

MS-Projects -- Assigning a Resource group as resource

I am using MS Projects (desktop) and am wondering if it is possible to assign resources by the group they are designated under in the resource list. Essentially I would like to assign a team to a ...
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2 votes
2 answers
73 views

Microsoft Project - manage project with tasks that can be completed in any order

0 Probably best described by example: I have a project with 10 tasks of 1 day to be done by 1 resource. So they have to happen sequentially, easy to arrange by levelling or linking and the project ...
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