Questions tagged [ms-project]

Use this generic tag for questions that apply to most versions of Microsoft Project. For version-specific questions, please use an alternate tag instead of the catch-all tag. Version tags currently include: ms-project-2003, ms-project-2007, ms-project-2010, ms-project-2013, and ms-project-2016.

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Project plan updates for a very dynamic project

I am currently managing a complex development project, comprising of 17 engineers, due to the nature of the project there are many uncertainties and also the development approach frequently changes I ...
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Ms Project Macro based on predecessors

New to MS Project Macro, but use to writing some level of macros in excel. I want to write macros that apply different logic only on the predecessors of the activity or selected activities. e.g filter ...
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MS Project (2013): How to assess impact of overtime?

I have set up what I think is a relatively simple 2013 project using the default settings. I start with some manually scheduled milestones at the beginning followed by a bunch of auto-scheduled tasks. ...
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MS Project: Task not adjusting to predecessor dates (auto-scheduled, 0% progress, tried unlinking/relinking etc)

I'm trying to link 2 tasks in Project and having issues with autoschedule. I set the first task to manual and put in the dates. However, when I set the second task to autoschedule and link it to the ...
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Automatically plan tasks as close as possible to deadline

I am hoping to use MS project to plan our manufacturing. I have added all of the units we need to manufacture for the coming year, as well as their deadline date (the date the units must be ready to ...
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2 answers
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repeating processes and then making changes in MS projects

IN excell "=" duplicates the original cell ( does not copy once off) so if the original cell changes the duplicate cell also changes. How do I do the same when I repeat a process a multiple ...
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Resource List Display on Gantt Chart

Apologies upfront, complete novice to MS Project. I've got a project where I am trying to present the resources I will need for each task. When I allocate resources to the task and display them on ...
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Possible to allocate resources by percentage in Project Online or only in Project Professional (Desktop) - Any work-around?

I am responsible for migrating our company to Project Online (PWA) and have just about everything set up. We are trying to limit the number of desktop licenses that we provide - as we think Project ...
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How do I use 2 resource pools on the same project?

I have two resource pools, one for material and one for work. How do I share both with one Project?
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Finish Date not correct

I have one task that starts on 8/1/22 and ends on 1/23/23, but the duration is 2.5 days. The end date isn't calculating correctly. I have theses resources assigned to the task, total 27.2 baseline ...
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Microsoft project Burndown Report dates shifted right by a week

I've created a burndown to show progress over time, but the x-axis dates seem to be shifted to the right by a week: I can clearly see a flattening out of remaining tasks a week earlier, but I don't ...
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1 answer
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How do I Arrange All MS Project Files Side-by-Side?

I'm aware that MS Project does not allow you to have multiple instances of the application open unlike the rest of MS Office. I know that you can view multiple projects at once by clicking the Arrange ...
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A resource can be assigned to a task before it's available

I have a resource available from 10am to 6 pm but I can assign a task to that resource with a start time of 9:30 am. I would think that should be disallowed, or at least flagged, but it is not. How do ...
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Auto-scheduling Milestones Creating Issues

Good afternoon, I have a bunch of project milestones, past and present, that I'm trying to represent in MS Project using the Gantt Chart functionality. I currently have the milestones indented ...
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Microsoft Project Schedules Tasks in the past

I have a project Plan in Microsoft project. While working today, I updated a task's scheduling to be "as soon as possible". Project then scheduled the task for last month. That would be ...
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1 answer
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Export project, and add all non-empty rows into Excel table

When I export a Microsoft Project file into Excel using the export tool, the resulting XLSX file has 1 table called Task_Table1. Unfortunately that table only includes the header row. Is there any way ...
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MS Project Resource Graph with Allocations Shown

Is it possible to create a view of the resource graph with the task allocation identified like a stacked histogram? When someone is over-allocated, I want to easily see what they are allocated to.
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1 answer
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Assigning MSP resources with future availability to tasks

I have a project with a bunch of tasks of 20 days each and each of those tasks is assigned to 1 of 4 full time resource. There are no scheduling dependencies so I am allowing Project to auto level ...
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Estimate date based on number of resources allocated to project

Is there any way to determine an estimated project date by number of resources allocated? I have set up all my tasks to automatic and effort driven and identified critical tasks and dependencies, but ...
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1 answer
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Unable to Create Report in Excel or Visio when using the Visual Reports Export Function

When I try to create a visual report exporting to Excel or Visio I get the following error message: An Unknown Error Has Occurred An error occurred and the requested action could not be completed at ...
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2 answers
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Responsible Person for a Task

I'm creating my project in Microsoft Project. What is important to me is who is accountable for a task. For instance, there are 3 tasks that I'm 100% accountable for; 2 tasks that myself and my ...
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2 answers
51 views

Levelling - where tasks are complete, allow other tasks to fill in

In my projects, tasks are levelled and are therefore scheduled in sequence. In practice, tasks can be worked on in any order. I would like the levelling to fill in where parts of later tasks have been ...
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1 vote
1 answer
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MS Project chart for multiple projects

I am a project manager and I use MS Project to manage multiple projects. I use a shared resource pool. I have been playing with the charts feature, in the resource file to try to get a chart showing a ...
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0 answers
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MS Project VBA_File subs not displaying

I have a number of modules written in MS Project that are part of a template for our project managers. Randomly, a user will indicate that the needed macros are not availabe. When I have them share ...
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Time Period Task - MS Project [duplicate]

I'm trying to figure out if there is a way to make a "time period" task. In the example project below, I have a project spread across three years with multiple tasks rolled up under one ...
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2 answers
113 views

How can I scale project duration in MS Project?

In MS Project, how can I apply a uniform scale to all durations? For instance if my project was allowed to be done in twice as much time, how would I double the duration of all tasks?
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1 answer
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How to add people to a task to reduce time in MS project

How do I add people to a task to reduce the duration of a task? I have a automatically scheduled task that takes 15 days to complete with one person assigned when i try to add people it doesn't reduce ...
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MS Project cost

I'm facing a very weird behavior of MS Project when computing the project cost. Once removing subtasks from my original project I realized that changes to some subtasks are not reflected in the ...
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2 answers
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I only have resource man hours? not their names. How would I assign these manhours in MS Project without resource names

at this point on a project I only have resource man hours but I do not know the who is working on what activity just total man hours for activity has been given. How to I assign man hours to all ...
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Why are "start no earlier than" constraints coming during update the schedule

When I am updating the schedule on the current date then some activity showing "Start no earlier than" constraints. I want to know why these constraints are coming. If constraints came means ...
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1 answer
132 views

Managing tasks per week

I would like to create a weekly deployment schedule for components, which would then be illustrated on a GANT diagram. I would like to create a schedule for the deployment of components by week, which ...
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2 answers
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Variable Duration to Show Increased Speed (MS Project)

In MS Project, is there a way to show the improvement in duration of a repeated task using a variable duration? The project I am working on has multiple tasks that happen over and over again. Over ...
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1 vote
0 answers
161 views

In MS project, sub project tasks are not showing up in sprint task board

I added multiple sub projects to my current master project. I don't see the sub project tasks in sprint task board though I assigned sprints to tasks and "show on board" is yes. The tasks ...
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4 answers
606 views

What is a good example of a project to use to demonstrate how to build a Microsoft Project Schedule

I want to train a few new team members in the use of Microsoft Project. All are familiar with the basics but I want to explain WBS hierarchy and predecessors. I am trying to think of an 'every day ...
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How do I calculate a % complete on tasks which are due before a certain date with rollup function in MS Project

For a project that I am managing in MS Project I would like to have a % complete of tasks that need to be finished before Q2. E.g. I have one task with 10 sub tasks. 5 of these sub tasks have a due ...
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1 vote
1 answer
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How can I show the month for a Enterprise Custom Date Field in the Project Center for Grouping?

I setup a Enterprise Custom Field for a Key Date that leadership wants to group by year and month. I thought I could just make 2 new Enterprise Custom Fields, one to parse out the Month and the other ...
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1 vote
1 answer
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MS-Projects -- Assigning a Resource group as resource

I am using MS Projects (desktop) and am wondering if it is possible to assign resources by the group they are designated under in the resource list. Essentially I would like to assign a team to a ...
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2 votes
2 answers
60 views

Microsoft Project - manage project with tasks that can be completed in any order

0 Probably best described by example: I have a project with 10 tasks of 1 day to be done by 1 resource. So they have to happen sequentially, easy to arrange by levelling or linking and the project ...
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1 answer
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MS Project - Task constraints based on dates of other tasks

I would like to be able to set task constraints based on dates relative to other tasks, for instance: "taskA to start no earlier than taskB end date + 20 days" is there a way to do it? In MS ...
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2 answers
55 views

Microsoft Project Online / Server - Accessing Summary task information

I am running a report and it would be great to identify the summary task of a task - is this possible? Reporting via the project API. E.g. I have the following schedule WBS Task Resource Custom Field ...
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4 answers
105 views

Is scrum certification enough to switch from construction project management to IT Project management domain?

I had short experience in construction industry, then I completed MBA in Project management. I am equipped with MS project Primavera P6. Now I am thinking of switching into IT industry. Will Agile ...
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1 answer
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Edit a Microsoft Project file using Project for the Web

We are a small team with one Project Manager and a few people working on projects. We would like to use Microsoft Project. We would like to have a Project Plan 3 for the PM in order to use the Project ...
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3 answers
157 views

Tasks need to be on same day for event

So it's my first time using ms project, so forgive me for messing up terminology. Basically the problem is as follows: I have created 3 main tasks with a few subtasks each. I have then asigned ...
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1 vote
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115 views

Auto allocate resources

Is there any way to make MS project choose the resources for tasks between candidates that I've given to it? I mean there are several people who can do a task but how many of them and which ones are ...
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1 answer
50 views

Change finish date with fixed start date

I'm new to Ms Project and I have a bit of a problem. I've already made a schedule, the tasks of which already have proper dependencies. I have just been instructed to now use a deadline that if I were ...
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28 views

Status Indicator of successor task

I have inserted the column of Status in the MS project. The predecessor task is running late and will take time due to delays. However, i do not want the successor task status to show late in such ...
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1 answer
130 views

Microsoft Project - Tasks do not split if a higher priority task "Leveling Can Split" is set to "No"

I have an issue where using "Priority, Standard" levelling that "Leveling Can Split" appears to stop lower priority tasks from splitting. I am trying to ensure that highest ...
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1 vote
2 answers
97 views

MS Project Gantt chart: Highlighting today line

How do you highlight this line? It's hard to see in "stock" format.
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2 answers
507 views

Gantt charts and Network Diagrams

In what ways does a Gantt chart and network diagram aid in the completion of a project ? What information does it provide and how is that information used ?
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1 answer
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How to add an automatically updated date without time to MS Project printout?

When creating a print of task list in MS Project (v16), I set in the print menu under Page Setup the footer to &[Date]. In the printout the date always contains the exact time (e.g. Thu 12/11/20 ...
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