Questions tagged [ms-project]

Use this generic tag for questions that apply to most versions of Microsoft Project. For version-specific questions, please use an alternate tag instead of the catch-all tag. Version tags currently include: ms-project-2003, ms-project-2007, ms-project-2010, ms-project-2013, and ms-project-2016.

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MS Project: correct redistribution of resources in a fixed work activity when change the duration

I'm using Microsoft Project 365 and I've the following problem: from a fixed work activity, if I add one or more resources in the task, the duration decreases correctly. Instead, if I decreases the ...
0 votes
1 answer
27 views

How to include starting date for duration calculation

The date calculation in excel and MS project is different. Excel includes starting date for duration calculation when equation is applied, but MS Project does not include it. For example from 21-Mar ...
1 vote
1 answer
16 views

Find Overdue Dates for Each Resource within a Task that has Multiple Resources Assigned

I have projects that have multiple resources assigned to tasks. I created a macro to find overdue tasks, unfortunately, it only considers the task finish date, which, may be different for some of the ...
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0 answers
6 views

MS project web version - create new template of working hours calendar

I'd like to edit working days for the MS project web version This MS project version is built on top of MS Powerautomate platform of M365 (MS Dynamics) and it seems you need to adjust organization ...
0 votes
1 answer
318 views

Microsoft Project - Tasks do not split if a higher priority task "Leveling Can Split" is set to "No"

I have an issue where using "Priority, Standard" levelling that "Leveling Can Split" appears to stop lower priority tasks from splitting. I am trying to ensure that highest ...
0 votes
1 answer
1k views

How to stop MS Project from changing durations when adding resources?

I need to add 2 extra people to a certain task that currently has 4 resources assigned. As soon as I add one, project automatically extends the duration of the task without reason. I've tried ...
1 vote
3 answers
1k views

MS Project Configuration - 80% allocation to project, max of 50% per task per day

I'm a newbie to MS Project here, so I was wondering if someone could point me in the right direction, or tell me if I'm barking up the wrong tree. Is there a way to constrain a resource in MS Project ...
0 votes
2 answers
4k views

Print a MS Project Gantt chart for each resource

I wonder if there is a function in MS Project to print the Gantt chart view for each resource, i.e., when issuing the schedule to everyone I print to PDF: Complete Schedule Summaries only Each ...
0 votes
1 answer
150 views

Auto-scheduling Milestones Creating Issues

Good afternoon, I have a bunch of project milestones, past and present, that I'm trying to represent in MS Project using the Gantt Chart functionality. I currently have the milestones indented ...
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1 answer
4k views

Tracking Gantt Chart Not Showing All Tasks

I am trying to do an earned value analysis and there are tasks in my normal Gantt chart that when I switch the view to tracking gantt are not visible. Could this have to do with where I set my status ...
0 votes
1 answer
6k views

Start-to-Start and Finish-to-Finish Logic in MS Project

Let's say I have three tasks. I want Task2 (hammock activity) to start at the same time as Task1 but finish at the same time as Task3. Is there a clever way of doing this? This task will adjust it's ...
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2 answers
127 views

MS Project: How to plan tasks that have no particular order?

I am involved in software development and I have a total of 35 features that need to be implemented in our software. Each feature has been estimated for the time it will take, and there are 5 ...
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2 answers
78 views

MS Project - Measuring Tasks by Days

Is there a way to discard of hourly measurement in MS Project, and instead having it track only the amount of days I input?
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1 answer
107 views

Microsoft project resource allocation

Is it possible to allocate work on Microsoft Project on a 30min accuracy? Basically i want to allocate: Jane: Task 1, 08:00am - 9:30am Judy: Task 2, 10:30:am - 1:00pm Therefore i want to tell them ...
0 votes
1 answer
509 views

Why are start constraints being generated when I update the schedule?

When I update MS Project for the current date, the program is generating start constraints on activities that have not started yet. These activities do not need to start at the update Date, but can ...
0 votes
1 answer
736 views

Percentage Values In Timeline (MS Project)

in the photo below you will notice four work packages. Each one is 70% done (column % Work Complete). Nevertheless, for the first three activities in the timeline I see 9%, 6% and 31% completion ...
0 votes
1 answer
596 views

MS Project Resource Graph with Allocations Shown

Is it possible to create a view of the resource graph with the task allocation identified like a stacked histogram? When someone is over-allocated, I want to easily see what they are allocated to.
0 votes
2 answers
296 views

Is there a way to preview User's time sheet in Project Web App?

There was an option for an admin to preview the time sheet for a user in Project Web App (PWA). Admins can navigate to time sheets and preview only own time sheets. Is there a way to somehow preview a ...
0 votes
1 answer
260 views

How to create a resource usage calendar across multiple Project Online projects

The division I work in has 3 PMs that share resources. We have a three fold need we're trying to engineer a solution for within the Microsoft Office ecosystem. We need to create a resource allocation ...
1 vote
2 answers
40 views

Assign a Variable to a Duration

I am trying to set up a project for a typical product development, but want to be able to make specific durations a variable that I can easily change once to apply to many different tasks at once and ...
3 votes
2 answers
1k views

How to add new task below the currently selected task

When adding steps/tasks to a project plan, I often do this sequentially in the order they need to be done. However, pressing "Insert" adds the new task above the current task. How can I add new ...
0 votes
3 answers
2k views

Sort Not Working in Microsoft Project Custom Report

I've created a simple custom report in Microsoft Project 2013 with a task table that I'd like to sort on Duration1, which happens to be calculated from a formula (as described in #ERROR in User-...
0 votes
2 answers
164 views

How do interpret a negative variance value? What does it mean when I have a negative variance in my schedule?

My schedule shows an overall variance value of -1%. Does that mean schedule slippage or the opposite?
1 vote
1 answer
173 views

Estimate date based on number of resources allocated to project

Is there any way to determine an estimated project date by number of resources allocated? I have set up all my tasks to automatic and effort driven and identified critical tasks and dependencies, but ...
0 votes
0 answers
34 views

show a sum of a specified ressource in a column

I have a project that is working fine. Anyway i want to show a column with the sum of a particular ressource. Let me explain with example. i have a tasks that uses distances. i insert for each task a ...
0 votes
1 answer
737 views

Unable to Create Report in Excel or Visio when using the Visual Reports Export Function

When I try to create a visual report exporting to Excel or Visio I get the following error message: An Unknown Error Has Occurred An error occurred and the requested action could not be completed at ...
0 votes
1 answer
173 views

Scenario Analysis

I am fairly new to MS project, challenge is that the project is already delayed, and I need to test, if adding more tasks, in which we are getting external consultants will speed up the development ...
0 votes
1 answer
88 views

MS Project (2013): How to assess impact of overtime?

I have set up what I think is a relatively simple 2013 project using the default settings. I start with some manually scheduled milestones at the beginning followed by a bunch of auto-scheduled tasks. ...
0 votes
2 answers
5k views

Is it possible to show the percentage of completed task in the Timeline in MS Project?

I am using Microsoft Project 2013. I would like to visualize in the Timeline the percentage of completed task, for example 33%... Is this possible ?
0 votes
1 answer
58 views

How do I make these tasks so flexible that changes mid construction are easy to make?

I have 4 tasks A-D, each one is a predecessor to the next. My schedule baseline is A->B->C->D. However, tasks A-C order is flexible and doesn't matter which one comes first, they just can't ...
3 votes
1 answer
218 views

Change task distribution with % completed

I'm using MS Project 2010. When assigning a task with duration say 5 days and work of say 10 hours. Then MSP distributes the occupation for that resource over the whole duration. e.g. Mon 2h | Tue ...
1 vote
1 answer
440 views

MS Project chart for multiple projects

I am a project manager and I use MS Project to manage multiple projects. I use a shared resource pool. I have been playing with the charts feature, in the resource file to try to get a chart showing a ...
0 votes
1 answer
32 views

Replacement for Project 2010 that lets multiple users edit at once?

We've been using Project 2010 and have a file saved to our network which we all enter data into and modify to track our projects. With licenses for Project 2010 no longer available, we were looking to ...
0 votes
2 answers
43 views

In Project how can I avoid that when the end date of a task changes the duration is re-calculated?

I am finding the following problem with Microsoft Project. I defined a task that for example have a duration of 10 days but these 10 days can be spread in a longer time (for example one month) because ...
0 votes
1 answer
2k views

How to assign a resource with two units to the task?

I want to assign a resource -Excavator- to a task -Task#1 : duration = 4 month- : 2 units in first 2 months and 5 units in second 2 months.
0 votes
1 answer
8k views

MS Project: Task not adjusting to predecessor dates (auto-scheduled, 0% progress, tried unlinking/relinking etc)

I'm trying to link 2 tasks in Project and having issues with autoschedule. I set the first task to manual and put in the dates. However, when I set the second task to autoschedule and link it to the ...
0 votes
1 answer
645 views

In MS Project :the resource calendar did not show up in the gantt chart but it shows at the resource usage sheet

the resource calendar did not show up in the gantt chart but it shows at the resource usage sheet: i mean that, i assigned the Friday and Saturday as days off in some resources (i am using the ...
0 votes
1 answer
23 views

How can I calculate the working days starting from the hours in the "Work" field in Microsoft Project?

probably a trivial question about Microsoft Project. I have a task like this one: As you ca see there is the Work field that contains the worked hours. There is a way to set it in days instead hours? ...
0 votes
1 answer
70 views

MS Project - how to create a level of effort task for weekly meetings

I'm trying to create some level-of-effort/hammock tasks that span from project start to project finish. For example, 1h/wk team meetings, 1h/month invoicing. Is there a convenient way to make such a ...
0 votes
1 answer
130 views

Add predecessor to all tasks "x" number of tasks before it - Microsoft Project

Currently scheduling a 26 level building, and all 26 levels follow the same schedule. For example: Level A -Task A -Task B -Task C Level B -Task A -Task B -Task C Task X occurs on each level and it's ...
1 vote
1 answer
141 views

MS Project - adding an exception to a resource calendar for a working day on a defined non-working day throws out % Complete value

I originally asked this question in the 'main' site (link) but given that the behaviour seems to be inherent in MS Project and not to do with using VBA I hoped someone here might be able to advise a ...
0 votes
3 answers
295 views

Variable Duration to Show Increased Speed (MS Project)

In MS Project, is there a way to show the improvement in duration of a repeated task using a variable duration? The project I am working on has multiple tasks that happen over and over again. Over ...
0 votes
1 answer
4k views

MS Project predecessor formula

I am going to build a project with several tasks and subtasks that have the same structure. For example: SECTION A task 1 task 2 task 3 SECTION B task 1 task 2 task 3 ....... What I would like to do ...
0 votes
1 answer
1k views

how to distribute the work of an activity between specific number of individuals of a kind from a work resource

I have added a work resource entry "Laborers" with Max. Units 10000% in the Resource Sheet. The resource calendar for this resource is standard and all the units are available. Now I want the work of ...
0 votes
1 answer
47 views

Milestones based on calendar days

I am absolutely new to MS Project. I need to set milestones at 25%, 50%, 75% based on days from the start of the project. So for a 400 day project I need milestones at 100, 200, and 300. How can I ...
2 votes
2 answers
156 views

How can I see 'next available' tasks in MS Project?

I'm used to creating project checklists in software such as OmniFocus, which shows me 'next available' tasks: those that are available now, aren't deferred, whose predecessors have been completed, etc....
0 votes
1 answer
191 views

What is the field name of Resource Names in MS Project

I'm trying to identify the field name of Resource Names, which I believe is an out of the box MS Project column. I need this information to map this field into a ServiceNow import and came across this ...
1 vote
2 answers
266 views

How to link BCWP to a customized column I created for physical percent complete

As physical % complete does not roll-up summary tasks, I created a column called 'physical percent complete'. I think I need to link this column to Budgeted Cost of Work Performed (BCWP), just so I ...
0 votes
2 answers
48 views

Lead/Lag and Duration Scale

Can somebody please answer following queries: Whether it is okay to present the duration of tasks in days vs. part of days (e.g. 0.2 days for certain tasks)? Whether project schedule will be okay? ...
0 votes
3 answers
464 views

How to get Project to _not_ auto-update

I have been tasked to use Microsoft project in a group assignment to help manage it, but I'm having trouble getting the durations and dates to not auto update. I basically would like to have the ...

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