Questions tagged [ms-project]

Use this generic tag for questions that apply to most versions of Microsoft Project. For version-specific questions, please use an alternate tag instead of the catch-all tag. Version tags currently include: ms-project-2003, ms-project-2007, ms-project-2010, ms-project-2013, and ms-project-2016.

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4
votes
2answers
761 views

Portfolio Reports from Microsoft Project files

How can I take schedule information from multiple (40+) Microsoft Project files and create portfolio dashboards and reports. Specifically, I'd like to see Gantt charts for all projects in a stack.
0
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1answer
2k views

Gantter/ProjectLibre multiple resources to one task, start ASAP, divide work unequally

I am using Gantter and/or ProjectLibre (which are both almost identical to Microsoft Project in functionality). I think that if there is a solution to this in Microsoft Project, then it will work in ...
3
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2answers
872 views

Microsoft Project - View Resource Cost for a Specific Timeframe

Using Microsoft Project 2010, how do I view how much a resource costs the project between a specific time period? For example, I want to view how much the "HR" resource cost the project between ...
5
votes
1answer
3k views

How to calculate execution variance?

Our Program Management office is interested in identifying tasks where the projected execution differs from the planned execution. MS Project's "Duration Variance" field calculates the difference ...
7
votes
2answers
2k views

Why does MS project multiply the duration of tasks?

I've created a recurring task in MS project and I'd like to assign resources (staff) to that resource but when I add the resource(s) to the task the Work hours multiply to extremes and I don't ...
5
votes
3answers
34k views

How can I highlight the “today line” in an MS Project Gantt chart?

I have an eye problem, so I want to make the "today line" in my Gantt chart to be larger and bolder. Is there any way to do so?
1
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2answers
250 views

How to start off a project plan documentation for research oriented projects?

I have planned all the tasks using MS Project 2007. I used shots of Gantt chart, Network diagram and critical path. Can the project documentation plan have the following contents? Project ...
1
vote
1answer
145 views

Canned project breakdown suitable for training interns in scheduling

I'm looking for a project with a well-constrained breakdown that would suitable for training interns in scheduling projects. (The desired context is actually software project scheduling, but I'm ...
5
votes
1answer
1k views

MS Project: Leveling subtask resources by moving summary task

I'm working on a microsoft project pro problem and need help. I have two summary tasks A and B starting on the same day. Each Summary task has sub tasks 1,2 with resources allocated to them and ...
3
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3answers
4k views

Summary task (father) shows more work time as compared to the sum of sub tasks (children)

As displayed in the Microsoft project 2010 screenshot below, why the summary task (Create DSfile>) has 52hrs work whereas the sum of 2 child tasks is just 12h? Solved: Check to make sure that none ...
2
votes
2answers
21k views

Microsoft Project - display “plan schedule” vs “actual schedule”

I work on a project with many changes. To get data about how these changes affect my project, I want to show my boss about my plan gantt & actual gantt on the same diagram. Could I do this with ...
3
votes
2answers
5k views

Calculated duration in MS project task?

I would like to add a "Bugs" task with a duration calculated from 20% of total project duration. Is this possible in MS Project? If not, what are the options of adding a task that duration depends on ...
5
votes
2answers
962 views

How to manage different detail levels in a project plan to be presented to different audiences?

In any given project, a variety of detail levels are needed: executive summary technical summary delivery team summary delivery details How can these different levels of detail be contained and ...
4
votes
3answers
44k views

Microsoft Project - How to quick-filter tasks in this week

As subject, on early Monday, I want to see "what we planned to do in this week". At late Friday, I want to see "what has done/delayed in this week". However, I can't find how to quick-filter tasks ...
1
vote
2answers
2k views

Can MS Project graph out planned value?

I would like to create a graph like the one below dynamically in Project. I have done this in the past using Excel, but in those cases it was "easy" since planned and earned value were calculated ...
1
vote
1answer
1k views

How do I get MS Project to give “Actual Finish” using a new baseline?

I have a schedule baselined in MS Project 2007. We have identified, documented and obtained approval for a change to this schedule. I plan to save the new baseline as "Baseline 1" and keep the ...
1
vote
1answer
3k views

Multiple resources for one task in MS Project

I have a single task (of type Fixed Work) with a total Work estimated to 160 hours. When I assign two full-time resources (let's call them Alice and Bob) to it, Duration of the task is 80 hours, as ...
5
votes
8answers
2k views

What is good PM software for an iterative system development approach?

We aren't necessarily using Agile, but we aren't using the Waterfall approach either; it's more of a hybrid of both. I was told that Microsoft Project is great for the Waterfall method, but it's not ...
2
votes
1answer
6k views

How to have the time a task would take and duration for a task in MS Project 2010?

Within my projects I would like to have two different notions of time for a task: How many hours of actual work the task is expected to take A time frame for the task that the above hours should be ...
0
votes
2answers
7k views

How do I change hours-per-day without affecting existing tasks?

I have a list of tasks, each measured in days. The hours-per-day setting on the project is incorrect. When I update it, the tasks change accordingly. My problem is that it's only the hours-per-day ...
7
votes
3answers
6k views

Should Summary Tasks or Detail Tasks be Predecessors?

When setting up a project, what are the advantages and disadvantages to using Summary Tasks vs Detail tasks as predecessors? If it matters, I am experimenting with MS Project 2010 as a tool.
1
vote
4answers
45k views

How to export the Network Diagram View to an image in Microsoft Project 2010

Is there a way to export the Network Diagram View in Microsoft Project 2010 to an image format including all the image contents, not just what's rendered in the screen? I've tried the Task, Copy, Copy ...
3
votes
1answer
1k views

Resource Calendars in Microsoft Project 2003

I have developers in Quebec and in Ontario, and each province has different holidays. In MS Project 2003, I selected Tools/Working Time and created two calendars called Ontario and Quebec and filled ...
5
votes
4answers
175 views

Is keeping two project plans ever appropriate?

I feel that if I publish a project plan that shows completion on date X, I can't very well push for completion at date (X - 3 weeks). But If I publish a plan that shows date (X-3 weeks), how can I ...
2
votes
3answers
1k views

Tracking punchlist items in a project plan

As a project gets closer and closer to handover to QA, I find myself tracking a list of outstanding items that need to be completed before the software is completely ready for testing. I'm trying to ...
3
votes
2answers
5k views

MS Project: adjusting “Remaining Work” also adjusts “Work”. why?

Every now and then MS Project screws me over. I use it to manage multiple projects, to solve resourcing for our services organization. I don't manage tasks, but use one MS Project "task" for each ...
1
vote
1answer
4k views

MS Project 2010 resource dependencies vs task dependencies

How do I make MS Project (2010) distinguish between different kinds of dependencies? For example, consider the following two kinds: Some tasks I mark as dependent on other tasks due to the nature of ...
0
votes
1answer
885 views

How To Format Calendar Views in MS Project so a Custom Field Controls the Background Color?

In MS Project, is there a way to customize the calendar view where the value of a task level enterprise custom field drives the background color of the task? The GanttBarFormatEx method seems to be ...
3
votes
1answer
842 views

MS project - outline number in to do list report

I have lot of tasks with similar names and hard to identify them in the to do list report. Is there a way to show the outline number next to the task name. (In report, I could see it in Gantt view by ...
1
vote
1answer
156 views

What Kind of Options Do I Have in MS Project For Storing Detailed, Formatted Notes and Comments?

I am new to MS project and afik, for each task we can add detailed notes to it. But is there a way I can capture more information. For example, I need to store the details of the task in one note ...
5
votes
8answers
9k views

Version Control for Microsoft Project files

In software it is a best practice to store the source code in Version Control software (also called VC, Configuration Management or CM, SCM for Software CM). This lets one go back and look at 1) ...
1
vote
1answer
2k views

MS project - tentative task date and followup

New to MS project. Maybe I am not using it entirely to manage project, but resources. I wanted to plan installation dates of our technician. I know the tentative/estimated date. I can enter a task in ...
0
votes
1answer
2k views

Project Plan using RUP implemented in Microsoft Project

I am rather new to PM and have done a lot of research on RUP. I am having a bit of a hard time structuring a software project plan using the RUP methodology. The project has 4 distinguishable ...
2
votes
5answers
401 views

Does Microsoft Project fullfill my needs for project management software for less than 10 people managing projects?

I work for a small plastics manufacturing company. We have 14 employees total but only 3-5 to start would be using Project to organize our projects. To this point we have only used excel and other ...
6
votes
3answers
24k views

Using Microsoft Project for managing a Scrum project

I am part of a Scrum team and we are constrained to use Microsoft Project (MSP). I understand that MSP is not primarily an Agile project management tool and I would very much to use something like ...
3
votes
4answers
921 views

Communicate a project easily without MS Project?

ISSUES Microsoft Project isn't cutting it as a project communication tool: I have a copy of Project 2010 and so do many other employees, but they cannot be expected to learn how to use this program. ...
5
votes
2answers
443 views

How can I manage a Scrum project and meet the requests of the PMO while using Microsoft Project?

I searched other questions and still can't figure out how we can manage a project that uses the Scrum methodology with tools like Microsoft Project. We are a big software company using Microsoft ...
3
votes
1answer
612 views

How to add slippage to a project when using Microsoft Project 2007?

I have a plan with original dates that I would like to keep but then I have a project phase that is now delayed. Are there recommended approaches when using Project 2007? Thanks
4
votes
5answers
15k views

How do I create a MS Project task with less actual work than its duration?

In Jira projects we have a project task called "Project Admin Tasks". It has a start date from the date of the project inception right through to the end of the project i.e. when the project completes ...
0
votes
2answers
3k views

MS Project formula with access to predecessors field

I have a project processed in Microsoft Project (in fact I am creating a template), tasks are connected on to another as I need them to be. I would like to add two new columns, namely start and finish ...
2
votes
1answer
3k views

How to send weekly priorities email from MS Project

I think the title is pretty self-explanatory, but let me clarify. I'd like to send a mail to each member of the development team each Monday, which outlines the tasks that they should focus on for the ...
2
votes
2answers
7k views

How to enter holiday calender in Microsoft Project?

I want to enter company holidays in the default working calender in Microsoft Project. But everytime I create new file, I have to re-enter holidays again. Is there a way to save the holidays, so ...
1
vote
3answers
1k views

Is it possible to track resources at company level using Microsoft Project?

I own a small software company. We have many projects going on at the same time. In Microsoft Project, we can create project plan and keep track of resources (developers) at a project level. I ...
1
vote
1answer
381 views

Creating an easily maintainable file for multiple projects within Microsoft Project

I have used Microsoft Project previously, but not in any great depth. I have oversight for a number of projects and have created a master project file that includes the top level work items for each ...
3
votes
2answers
4k views

How can I set the milestone size in ms-project

How do I change the milestone sign in the gantt chart to be larger?
4
votes
3answers
2k views

How to Integrate Multiple Project Plans in a Weak Matrix Organization?

How can I approach integrating multiple project plans from different departments into one master plan? Here are the details in this situation: All teams are ultimately working on the same product, ...
7
votes
2answers
42k views

In MS Project 2010, is it possible to renumber the task ids?

I'd like the task id field to increment in the same order as the start date, but I have added tasks between existing tasks, so when I sort by start date, the task ids go 1, 8, 15, 2, 4, 5, 7, etc. ...
2
votes
1answer
4k views

How to balance tasks in Project based on resources?

I have a situation where I can have multiple tasks run in parallel but I am short on resources. So let's say I have only two people who can do work on a project. How can I set tasks so dates do not ...
13
votes
7answers
12k views

How can I use MS Project to manage an agile project

We use MS Project to manage a project. Although I know that MS Project is just a scheduling tool, we use it to get the current state of the project. We update the % complete field at the end of every ...
2
votes
3answers
852 views

How can you limit the hours entered for a specific task in Microsoft Project Server?

I have projects where I want a task to have a set number of hours charged to it. If three people are charging to the project, 8 hours a day, and I specify that the project can only have 40 hours ...

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