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Questions tagged [ms-project]

Use this generic tag for questions that apply to most versions of Microsoft Project. For version-specific questions, please use an alternate tag instead of the catch-all tag. Version tags currently include: ms-project-2003, ms-project-2007, ms-project-2010, ms-project-2013, and ms-project-2016.

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How to display individual resources with rolled up summary tasks?

I’m trying to see if there’s a view that can display each individual’s assigned task, with rolled-up summary tasks. Right now I have my project set up with summary tasks (milestones) and sub-tasks ...
TitanTheYaphet's user avatar
2 votes
1 answer
434 views

Conditional formatting in MS Project Online Desktop (2019?)

I've created a new column that has "Status Notes" with the following dropdown. I'd like the background to be shaded based on the following (in brackets). Can I do this in MSProject? I came across a ...
cyndi's user avatar
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0 votes
1 answer
248 views

MS Project - Rollup not working to main task when not using predecessors

Can somebody help me with below. I am trying to get the correct numbers on the task Name Test Project. I would expect to see 24 hours on the duration. This only works when I use predecessors, which is ...
Sander van Zuidam's user avatar
0 votes
1 answer
163 views

MS Project reports wrong Peak Units

How exactly does MS Project calculate Peak Units? Let me explain the situation: I have a task named 'Task 2', it has a duration of 2 days, 20 hrs work, Fixed Duration, from Monday to Friday a ...
Aldie's user avatar
  • 15
1 vote
0 answers
25 views

MsProject - Updating board status based on %achieved

I would like to automatically update the 'board status' column based on the % achieved. Is this possible?
Lay's user avatar
  • 111
1 vote
1 answer
124 views

EVM and Schedule Variance

I am using MS Project to get Schedule Variance of a project. At this point in time I have put all the tasks associated with the project, assigned resources to the tasks (all of the resources are type '...
Aldie's user avatar
  • 15
0 votes
2 answers
426 views

MS project shows a PV of 0 for task with resources of type cost

I am using MS Project to calculate the Earn Value of one task. let's call it Mech Installation. The task has a duration of 30 days (from 2/6/20 to 3/18/20). In the Resource Sheet I added 'Mechanical', ...
Aldie's user avatar
  • 15
0 votes
1 answer
476 views

In MS Project :the resource calendar did not show up in the gantt chart but it shows at the resource usage sheet

the resource calendar did not show up in the gantt chart but it shows at the resource usage sheet: i mean that, i assigned the Friday and Saturday as days off in some resources (i am using the ...
Amina Alalfy's user avatar
0 votes
1 answer
254 views

How do I schedule task with two predecessors based on latest finish date

I have a task (row 100) which have two predecessors, row 20 and row 30. As it is now, row 100 starts 4 weeks after row 20 has finished and 4 weeks after row 30 has finished. Is it possible for MS ...
Hans O's user avatar
  • 1
0 votes
1 answer
628 views

Parallel task with single person poject in microsoft project

I am making plan for my personal project.I have deadline for top level task(Project Planning- 31 days). I have rough idea of how I can divide these 31 days among sub-tasks. For example, Problem ...
Siddhesh's user avatar
  • 103
1 vote
1 answer
577 views

Milestone behavior in MS Project

I am working in MS Project with a project someone else set up. This project contains 29 activities which are auto scheduled, has a minimum start date constraint on an activity, and two milestones. The ...
afriedman111's user avatar
0 votes
2 answers
316 views

Why does total cost increase each week when adding work in MS Project?

I am using the MS project, I have noticed that the total cost column of the project increases every time I enter actual work. I am not sure why that is! Could it be because some of the resources are ...
amel fraj's user avatar
0 votes
1 answer
247 views

uneven work distribution

I was having some issues with a larger project, so I went back to something simple (KISS) to test my observations. And here's the issue: Project wants to spread the work out over the duration of the ...
Justin Muratore's user avatar
0 votes
1 answer
148 views

S-Curve with % complete column on MS-Project

Does anyone have any idea or could provide me with any insight about how to setup S-Curve graph based on "% complete" column ? This would be very helpful as I am stuck with this task for 2 days. ...
KhalilG's user avatar
  • 101
1 vote
2 answers
126 views

Macro Planning Road Map

I would like to have your opinion on an issue I am facing in project management. I would like to create a Roadmap 2020 for my team, a kind of macro planning. A concrete example, I have a list of ...
Kikou's user avatar
  • 85
0 votes
0 answers
104 views

Trying to create a Master Plan. Dates and duration of some projects change when inserted as a Sub-project

Trying to make a Master Plan on MS Project. Some sub-projects were inserted with no issues, but for other sub-projects both the work effort and Duration change. Is there a reason for this? If you ...
Michael Leitch's user avatar
-1 votes
1 answer
81 views

MS Project - Application Crashes When Opening VBE & Master File

Project ver 1902 (Build 11328.20438 Click to Run), Windows 10 I have a particular master file (42 sub projects) that crashes the Project application any time I attempt to open the VBE or run a macro. ...
SeaSkyShore's user avatar
0 votes
2 answers
155 views

How can I create a custom assignment field, like Finish Variance, to display in Resource Usage?

I'm trying to create a finish variance field on assignments in the Resource Usage view, but I keep getting "#ERROR". Both the Finish and Baseline Finish fields are available on Resources and ...
RCPM's user avatar
  • 18
2 votes
1 answer
108 views

MS project how to create alternative schedule to understand the impact of certain changes

We are using MS project professional. Question : Assume I have a schedule A. There are 4 developers assigned to A as well. My management asks if they pull 2 resources out what will happen to the ...
Kalpa Gunarathna's user avatar
0 votes
2 answers
256 views

How to allocate a manager to many tasks that overlap

I have a project with a lot of work going on in different domains. Say one domain is Business Process. Each domain has a single manager, for example the Business Process manager. There are lots of ...
LivingInternet's user avatar
-1 votes
1 answer
562 views

MS Project: create tasks with dynamic durations based on main milestones

From my point of view, I want to implement a straight-forward dependency in MS Project. As milestones there are: x = project start y = project end The tasks are: a = define risk management ...
Julian Herbold's user avatar
2 votes
1 answer
188 views

How to identify tasks that should have started (based on completed prerequisites)

I have a MS Project plan that orchestrates multiple hundred activities over a couple of hours (the tasks also have dependencies) and would like to drive the execution based on the plan. During the ...
Aspiring PM's user avatar
1 vote
3 answers
763 views

MS Project Configuration - 80% allocation to project, max of 50% per task per day

I'm a newbie to MS Project here, so I was wondering if someone could point me in the right direction, or tell me if I'm barking up the wrong tree. Is there a way to constrain a resource in MS Project ...
Captsx1's user avatar
  • 11
0 votes
1 answer
62 views

Why are my planned values for tasks so high when employees not working 8 hours?

I have assigned 5 resources for a task. MS Project assumes that all resources are available to work 8 hours per day 5 days per week. This is not the case in my schedule. Some of the resources work ...
Randy Heifner's user avatar
2 votes
0 answers
161 views

Auto-populate Lookup values from a custom field

I have written below code for custom field 'Product_task' to take values selected for field 'SFDC Product' as options. However this doesn't seem to work always. Please let me know your suggestions. ...
PallavN's user avatar
  • 33
0 votes
1 answer
290 views

How to call MS Project API

I need to write a macro to reschedule multiple projects. I am able to do everything, except I am not able to perform actions exactly same as in-built Reschedule option does. Is there someway that I ...
PallavN's user avatar
  • 33
1 vote
1 answer
223 views

MS Project Agile Showing Wrong Start/Finish Dates

Hopefully you can help provide me with insight. So I'm new to the Agile functions of MS Project, and I have a board with sprints and tasks set up. When inspecting the dates for Start/Finish times of ...
Bluefve's user avatar
  • 11
0 votes
1 answer
348 views

MS Project schedules only 7 hours for starting day of task

I have an existing project file (.mpp file). I realized that duration of all tasks is one day longer comparing to my estimation. For example, a task with duration 2 days starting at 3.6.2019 is ...
Roman's user avatar
  • 3
0 votes
2 answers
54 views

Scheduling based on end date and amount of hours willing to spend per course

Given an end date and the amount of hours I'm willing to spend per course (say 250 hours each for 2 concurrent courses), how do I make MS Project Professional 2019 spread out the courses evenly every ...
saner's user avatar
  • 103
1 vote
1 answer
65 views

Custom Column Calculation

We use MS Project for work. I want to create a column that multiplies the cost of 'work' resources by 5% and 'cost' resources by 15% for each task line. In Excel I know I could use an 'ifs' ...
Laura S's user avatar
  • 11
0 votes
1 answer
194 views

Correctly Calculate Cost Based on Units Percentage

I have an 8-month project am I planning. It's a software development project with 11 developers (and many other resources). I count "Devs" as one resource item, rather than Dev1, Dev2, Dev3 etc. On ...
Damo's user avatar
  • 103
0 votes
1 answer
232 views

Macro to run on projects

I have some tasks to be be performed on each project daily. I can write a macro to automate those tasks for a project. That way I have to run that macro exclusively for each project. How do I write a ...
PallavN's user avatar
  • 33
1 vote
1 answer
675 views

How to share MS Project macro?

I have created a macro in my MS- Project. I am admin. Now how can I make it available to be used by other MS- Project users of my enterprise? Macro is created in Global file/template.
PallavN's user avatar
  • 33
2 votes
2 answers
105 views

How can I see 'next available' tasks in MS Project?

I'm used to creating project checklists in software such as OmniFocus, which shows me 'next available' tasks: those that are available now, aren't deferred, whose predecessors have been completed, etc....
John Noble's user avatar
0 votes
1 answer
36 views

I have a resource who will work all day Tuesday, Wednesday & Thursday and a Friday morning every week, Can I set him up as one calendar entry?

It seems as though I can't set full days and part days in one go? I've created a new Calendar from the standard calendar and can assign the full days but cannot see how I would split that one day in ...
AlwaysLearning's user avatar
0 votes
1 answer
31 views

Why are my calculated spans slightly less than my durations? [MS Project]

I calculated the span based on my start and finish dates to double check the file. Why are these two columns not equal? Is there a setting wrong somewhere? Does this mean my end date isn't being ...
user10192706's user avatar
1 vote
1 answer
707 views

Why does my duration = calendar days for a 5 day work week?

shouldn't the calendar days be 2/7th longer than the duration if we're not working Saturdays and Sundays?
user10192706's user avatar
0 votes
1 answer
206 views

Display in the Details View --> Task Form: Sorting Predecessors by Task ID, not alphabetically

I'm using MS Project 2013 Professional In the Details View using Task Form, displaying Predecessor view, it is sorting alphabetically by Task Name when I would rather see it sorted by Task ID. I do ...
S Michel's user avatar
0 votes
1 answer
164 views

MS Project: Sub-tasks causing unexpected 'Late Start'

I'm attempting to build a schedule and use MS Project to calculate dates and flow, based on constraints and task linking, but am unable to overcome an apparent issue with how the 'Late Start' is ...
Josh's user avatar
  • 103
0 votes
1 answer
142 views

Fix task time of day (Trip planning with MS Project)

I'd like to be able to fix the time of day that a given task must start at and its duration without specifying the actual start date. In this scenario, the date would depend on the end time & date ...
JMcC's user avatar
  • 1
0 votes
1 answer
143 views

How to Create a Custom "Look Ahead" Field Formula?

I am very new to MS Project and I am struggling to create a Look-Ahead formula for a flag field in a master project file (collection of sub projects). I can't seem to get even the simplest formula to ...
SeaSkyShore's user avatar
2 votes
2 answers
381 views

How to calculate project finish date with fixed work and different date of resource availability

I am preparing a high-level project plan in mpp to see the top level view when the project will finish based on the resources availability and work estimation. My requirement is as: I have an ...
user1731349's user avatar
1 vote
1 answer
2k views

How do I Create Custom Drop down that allows multiple selections (like resource selection works)

I have a project that has multiple workstreams. In much the same way a single task may require multiple people to work on it, it also may touch multiple workstreams. I created a custom column ...
Jodie Smith's user avatar
4 votes
1 answer
3k views

Microsoft Project - how to calculate start dates based on a set time from the finish date?

I have multiple tasks that have different durations that I want to start at different times from a go live date, i.e. finish date for an entire project. For example: Project must finish on 01 Dec ...
Andrew Baker's user avatar
1 vote
1 answer
600 views

Why does MS Project allow for a 2 day duration task with 8 hours of work and a resource at 100% units?

I have a fixed-duration task in MS Project that is 2 days in duration and 8 hours of work. When I assign a resource to the task, the resource units are automatically set to 50%. If I change the ...
Andrew's user avatar
  • 13
1 vote
1 answer
554 views

Microsoft Project 2019 - problem allocating resources to tasks outside their calendar working hours

We have a standard calendar work week. (Monday to Friday with weekends off) Our resources have "standard" calendar - so scheduling as standard for them is a normal work week. However, we have ...
Pancho's user avatar
  • 111
3 votes
1 answer
127 views

Prevent hourly tasks spanning days

Is there a simple way to block tasks from spanning days? I have some tasks such as interviews & exams which are 2 or 4 hours long but they obviously cannot span days. However MS project is ...
Brian Gabriel's user avatar
2 votes
1 answer
846 views

MS Project resource graph across multiple projects

I am using MS Project to create Gantt charts for multiple projects. Each project consists of different resources but these resources are shared across all of these projects. Currently these resources ...
Austris's user avatar
  • 21
1 vote
1 answer
719 views

How to plan for variable workload for a given task and resource?

I have to plan a project in which for a given task and given resource, workload changes from one month to another. How I can plan this in MS project? It is very critical for me to monitor resource ...
maryam.m's user avatar
0 votes
2 answers
829 views

Multiple predecessors

I have predecessor 46 and 147 on task 200. Task 147 finish date is after task 46, but task 200 is starting the day after task 46, not after task 147 as expected. How do I fix this? I would ...
Harvey Stein's user avatar

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