Questions tagged [planning]

This tag is for questions that involve planning a project schedule or planning tasks for the team.

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4
votes
2answers
106 views

Enhance Participation

One of the main issues of my kind of projects seems to be the participation. Since these projects run beside the people's daily business some people only spend so much time in the project. This makes ...
2
votes
5answers
446 views

When are Gantt diagrams NOT useful?

In my experience, there are some projects where using Gantt can be useful, but there are others where a Gantt becomes only a burden. What features of projects should I consider (beyond the basis of my ...
6
votes
6answers
604 views

How can we mitigate uncertainty about project estimation in the initial phase?

According to Boehm’s Software Engineering Economics, during the project initiation, estimates can be off by as much as 400%. However, in order to make the sale, account managers are expected to make ...
5
votes
4answers
428 views

Failed forecast: poor estimation or bad productivity?

If the forecast of the team doesn't come true, how can I understand the reason for this? It can be: Poor estimation during The Planning Meeting. Reduced productivity (for various reasons) during the ...
14
votes
7answers
933 views

Proof that badly scheduled meetings hurt productivity

I have a friend who is a developer. He is very stressed out by his manager, who seems addicted to meetings. The volume of meetings is a problem, but what is more of a problem is that they are spaced ...
1
vote
4answers
119 views

Where should we start in trying to improve our automative design team for next season?

Currently a business student in university. Looking for assistance in finding or developing a framework for a successful automotive design season next year. Overview of the team: We design, build, ...
27
votes
6answers
2k views

Any tips on how to 'sell' the necessity of dealing with technical debt to nontechnical stakeholders?

A number of stakeholders do not quite understand the necessity of dealing with technical debt preferring new features on top of not very maintainable code. Development is sometimes seen as kids who ...
0
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2answers
132 views

time management

After you determine the activity durations, you have a range associated to the it (duration +/- sigma). If you now want to determine the critical path in the network diagram what figure should you ...
4
votes
4answers
721 views

How do I deal with a potentially difficult client on a web project?

I am a project manager with three years of experience working as a PM. We have a client here who has a pretty good relationship with our company. He sent us a web-project from one of his referrals ...
4
votes
4answers
559 views

What we should do, if after planning we still have some free time in Sprint (i.e. unused forecasted capacity) and no tasks that will fit in it

A question about Sprint planning. Let's assume, that Team velocity are 20 Story Point (SP). The most prior Stories in Product Backlog are A (12 SP), B (5 SP) and C (4 SP). It's easy to see, that if ...
1
vote
2answers
293 views

When do you determine whether project will use sequential phase-to-phase manner or as a overlapping phase manner for project management?

Is determining if a project is going to executed in a sequential phase-to-phase manner or as a overlapping phase (fast-tracking) manner done in Project Management plan( and/or one of it's subsidiary ...
6
votes
3answers
731 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
7
votes
7answers
2k views

What makes a great planner?

I would like to become better at planning in my role as PM and would like to know what makes a great planner? I was told efficiency is an important attribute and im not sure if this is correct.
0
votes
2answers
218 views

How can I improve the following email template?

I have just started utilizing an approach that I refer to as the 3 in 3 email. It is nothing groundbreaking but simply an email issued every Monday and Wednesday asking 3 questions regarding the next ...
0
votes
1answer
659 views

How to atone for Fixed costs within MS Project which are based on duration?

I have successfully implemented fixed costs for a few of my tasks, one of them being accommodation cost which is a "one off" cost. However, how do I input fixed costs for tasks which rely on the ...
0
votes
1answer
100 views

Planning solo projects when you are the client

I work on my own doing Rails development. I'm interested to know how others plan their projects when there is no client involved. When building a site that you've thought up yourself, how do you ...
0
votes
1answer
212 views

PERT adjust most likely time with probability and duration time

I don't know if the name of the question is clear what I would like to do is: I need to adjust the most likely time for an activity of my project in purpose of the probability of any path through the ...
0
votes
1answer
98 views

Is it feasible for a project manager to work reduced schedule for a a few months? [closed]

A project manager's demands can be varying and unpredictable at times. Could somebody offer feedback on how to make a reduced schedule (like 30 hours) workable and successful ?
1
vote
3answers
335 views

What to do with the Sprint backlog tasks that we have decided are not needed any more

Can anybody answer my question here? I have estimated for 5 to 6 tasks like analysis (4 hrs), design (3 hrs), logical review (1 hr), peer review (1 hr), unit testing (1 hr), coding (2 hrs) and release ...
1
vote
2answers
1k views

Is there a theory of management that supports backward/reverse planning?

I have found that project managers/project leaders use this common sense approach to planning. Namely, they already have a deadline, then they set milestones in a backwards order. They apply the same ...
0
votes
3answers
125 views

Is my “Personal Contact Information” theme broken down properly?

We're currently working on a project and debating with others how best to break the project down. Below I'm just providing titles, not writing the full User Stories, to make it quicker to read through....
0
votes
2answers
40 views

When should I start planning for the next version?

My company is setting dates for planning the version on the first day of the version. To me it seems to be waaaay too late.. I think it should be at least a couple of weeks before that. When ...
1
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2answers
3k views

WBS (work breakdown structure) vs SRS (software requirements specification document)

I am new to project management and need a clarification. I want to create the work break down structure for a software project. The definition is that WBS must contain 100% of the work. How can I ...
2
votes
2answers
289 views

How to plan ahead your resource growth?

Several years ago I was in a startup and they explained to us about roadmap growth. That in the first year a startup should earn XXX money and the year after it should be YYY. the increment in money ...
7
votes
1answer
1k views

How to use Agile in a small web agency managing a lot of different projects?

I'm faced with the duty of managing a small design and web agency's (3 full stack developers, 3 designers, 1 help desk, sales people...) technical department. The company is selling quite well (it has ...
1
vote
2answers
120 views

What is the best process to model planning estimates?

This is quite a simple request. I have a 150 line Gantt Chart showing project planning to FY end. Approx 30 of the lines are dependencies with Finish to Start attributes. I would like to run ...
6
votes
3answers
1k views

How does a team (new to product and domain) estimate user stories of a ten year old product?

I am the scrum master for one of the products in a software development company. Our team, including me, operates from India. However my product owner is in USA. We are working on the feature ...
0
votes
2answers
671 views

Purchase a physical scrumboard? [closed]

Any ideas on where to acquire a pre-drawn physical scrumboard? I want to save the hassle of preparing one and to just buy it somewhere. If there are nice boards like that would also look professional ...
0
votes
2answers
168 views

Finding the minimum number of functional teams needed to do repetitive tasks

I have a Project Plan in MS Project, its a construction project which has repetitive tasks and multiple gangs. For example: Building 1 Strip Clean Paint Varnish Building 2 Strip Clean Paint ...
2
votes
3answers
487 views

Get enough information from client to start project

I am trying to create a form that request for information from a prospective client, this form will have to work for all kinds of industry (business, construction, design, programming...). In most ...
9
votes
5answers
1k views

Estimating user stories at the start of the project so that the PM can determine a quote for the client

Recently I have started to work on a team in a new project. Our company is attempting to run things in an Agile manner. The project team consists of 4 developers each from different teams and with ...
1
vote
2answers
191 views

Should requirements collection be included in the Work Breakdown Structure?

Can (or should) the activities relating to collection of requirements for the Requirements Matrix be included in the Work Breakdown Structure (WBS)?
0
votes
1answer
60 views

Ensure direction of project is kept after opening source [closed]

I had an idea and started working on a web site which aims to be of societal value. I believe making it open-source would benefit the project. Doing this will be a turning point where I no longer have ...
4
votes
1answer
244 views

Estimation Quote on realism vs optimism - does it exist?

I could have sworn I read a quote by Steve McConnell or perhaps Fred Brooks about teams that make conservative estimates and pessimistic deadlines but meet them every time garner more trust and ...
5
votes
2answers
784 views

What are the benefits of estimating hours during the task breakdown?

I'm a big fan of story points to gather relative estimates for stories. During task breakdowns I take a back seat answering any additional questions that might come up, however I have never seen the ...
1
vote
1answer
146 views

Project Manager - Writing Project Specification

Background I've been in web development field for past 8 years , and i got myself a management role as a Project Manager several months back. Most of the time i'm dealing with open source web ...
3
votes
2answers
281 views

How to track and manage tooling issues?

In every complex project, we use a lot of external dependencies and tooling. Of course, they have bugs. Thanks to Github and the like, it is very easy to fork a project and track issues in libraries ...
-4
votes
1answer
82 views

How to approach a project naming activity for Junior Prom?

I've been given a school project where I have to come up with a name for our junior prom. I already made some up like "rendezvous under the stars," but I can't think of anything else. How should I ...
3
votes
3answers
1k views

How can I show scheduling for shared resources?

We have people who work on half a dozen projects at a time (tech writers, testers, etc.). What's the best way to do time planning for resources like this if you have six separate MS Project Plans for ...
0
votes
1answer
83 views

lead and lag times

in the Project Management framework I am developing http://www.lowcoupling.com I have defined a Domain Specific Language enabling a declarative description of schedules and plans. Like Project ...
13
votes
6answers
1k views

What can I do to mitigate the risk presented by moderately skilled developers?

We are about to start a new project which is very serious. That will be a mobile project, and the target users is the whole population of a country. The client expects more than 1 million downloads ...
6
votes
8answers
3k views

What are the benefits of using Gantt charts during the execution phase of a project?

After a decade of managing software projects, I've found Gantt charts to have very limited use after the Planning phase. What are the perceived benefits of Gantt charts, especially during the ...
3
votes
2answers
271 views

How to combine continuous delivery cycle with iterations?

I'm the leader of a small team (a few programmers, plus product manager) practicing continuous delivery. The development stages for features are: Coding: A programmer prepares a branch with the ...
4
votes
4answers
2k views

Is planning part of the sprint in Scrum?

Let us suppose that today is Monday and that a Scrum sprint starts today. Should Sprint Planning for this sprint be done today, or should Sprint Planning have been done on Friday?
5
votes
1answer
741 views

Re-Estimating a story's points midway through a timebox

I have recently come across this situation: user stories are estimated using story points timebox planning session has taken place and everything is agreed on timebox (three weeks) is in week three ...
1
vote
1answer
1k views

How to resolve “Circular dependency” in Microsoft Project

I am working in Microsoft Project for creating Low level plan in .mpp files. I am having the circular dependency error as shown in below snapshot: I want to know, is there any out-of-box ...
4
votes
4answers
408 views

Project manager roles and planning

I have a very general idea of what a project manager does - taking each project group's work and basically synthesizing it in the most optimal, cost efficient way. However, for this internship ...
0
votes
1answer
199 views

How to design and organize a project? [closed]

I have recently been hired for a job as a Bukkit plugin developer for a gaming website. As the projects become larger and more complicated, I am finding it more and more neccassary to carefully design ...
7
votes
3answers
953 views

When to add tasks to stories and how to estimate tasks?

In our agile team we frequently encounter the issue where the Scrum Master points out that all of our stories should be fully tasked and estimated prior to an iteration and once these tasks have been ...
4
votes
2answers
139 views

Does planning complexity increase as the project proceeds?

I am looking for an answer to a question I received during a test on PM theory: Generally, as the project proceeds, complexities involved in project planning and re-planning increase decrease

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