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Questions tagged [planning]

This tag is for questions that involve planning a project schedule or planning tasks for the team.

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Merging multiple backlogs into a Visionary/Master backlog on JIRA?

Context An enterprise AWS project with multiple Scrum teams building features. Three additional stakeholder teams (Dev Ops, Operations, CISO) who send support and consultancy requests into the AWS ...
Venture2099's user avatar
  • 4,075
9 votes
2 answers
3k views

Is there Scrum ceremony for planning Technical Details on an Agile Project?

Specifically, if we assume that the team spend a day on Sprint Planning using the 4-8 hours of planning for each week of our sprint formula then that doesn't really seem like enough time for the team ...
Antoine Victor's user avatar
0 votes
1 answer
159 views

How to put on one chart multiple projects to show dependencies between them?

I have multiple projects and each project has at least 2 stages. Some of the project stages can start in parallel while others start after one stage of the project ended. More, some projects depend on ...
guglielmo london's user avatar
4 votes
2 answers
680 views

How do you financially quantify the 'holding cost' of not releasing items until you have a big batch?

In Don Reinertsen's book - Principles of Product Development Flow - the tradeoff between release size (number of stories) and release cost (regression test cost and release cost) is described like ...
hawkeye's user avatar
  • 143
3 votes
7 answers
434 views

Starting a project without a project manager?

I work in IT and I'm planning a large-scale migration project, which the end user is onboard with and is happy with the functionality etc. I've done a lot of the leg work, which involves different ...
user26722's user avatar
3 votes
3 answers
176 views

How to Plan a Project with a Fixed Management Deadline?

Take a scenario where the project deadline is predetermined by senior management and the project team is asked to execute. Is there any methodology which can be used? How can a project plan be ...
Warren Prasad's user avatar
0 votes
1 answer
3k views

Functional Decomposition Diagrams help

I have to do some planning for an hypothetical DropBox-like project. I was wondering if in general the Functional Decomposition Diagram I came up with makes sense. Am I focusing on the right stuff? ...
posfan12's user avatar
  • 103
4 votes
4 answers
3k views

Calculating project forecasts in Jira

As a Scrum Master, I want to help my Product Owner to make an educated guess of when features in a project will be implemented, in order to communicate with stakeholders so that they can manage Scope. ...
Niels van Reijmersdal's user avatar
1 vote
4 answers
119 views

Prioritization: How do I know if I should do it based on time to completion or difficulty?

One of the key problems I face when it comes to project management is determining when I should prioritize based on time or difficulty. Thus far, I have no method of determining something like this; ...
Jeel Shah's user avatar
  • 113
4 votes
4 answers
163 views

How to sucessfully introduce/initiate IT projects in a non-IT org.?

I've been working in an old-fashioned company that has a small IT department and zero experience with project management. I'm having trouble finding the right approach to present IT solutions, ...
bitlamas's user avatar
  • 363
0 votes
3 answers
266 views

Dealing with unrealistic performance expectations [closed]

What facts and sources can I use to convince a manager I'm currently working with that rewriting a project of ~20'000 lines of code in a month is a completely unrealistic plan, and that writing ~5'000 ...
XenoMind's user avatar
  • 119
0 votes
2 answers
707 views

In Microsoft Project, the values for my Work column appear to be wrong

I'm just getting started with Microsoft Project and I'm using it to plan out a project we have. There are several tasks on it where I would like the whole team (5 people) to work on a Task. My ...
Yoshi Walsh's user avatar
5 votes
4 answers
344 views

How should a non-technical person define tasks for technicians?

I need to explain the needs for integration of a web-based service on our website to the programmers. I want to find out the best structure for such a request. How should I describe the features I ...
hdghg's user avatar
  • 53
-2 votes
2 answers
240 views

How do you share plans with your clients?

I have a simple question: which media do you use to send plans to your clients? We have built an internal tool for that but I am sure there are more efficient way to proceed.
Luc Pavot's user avatar
  • 113
1 vote
1 answer
396 views

Scrum backlog and sprint planning

So from what I've understand by reading the tutorials on the Atlasian website, the backlog is populated by the project manager and can contain entries as abstract as he wants, with various degrees of ...
icebp's user avatar
  • 121
4 votes
6 answers
461 views

How should we balance chores to reduce technical debt with impending deadlines for features?

I'm the Scrum Master on a project with three developers, one QA person, one designer, and me. We work on a project that we inherited about three years ago, a "portal" website and a cordova app. We're ...
agentem's user avatar
  • 281
7 votes
5 answers
795 views

What is the difference between metric and KPI?

I know that KPI is a metric and metric is not necessarily a KPI, but I still don't understand the difference between these two. Let's take Periscope application as an example. What are possible KPI ...
Ruslan Doronichev's user avatar
0 votes
1 answer
57 views

The process that has brought about the proposal and its submission?

While writing a proposal, I came across a section on the template, under "PROJECT PLAN.", and I am at a loss as to the exact nature of information to provide in response to a request for" The process ...
user272671's user avatar
2 votes
5 answers
3k views

Create a "plan on a page" for an Agile project?

I've been asked to create a "plan on a page" to give to Senior Management for an agile project, and I am struggling with how to reconcile two very different ways of working. They are looking for when ...
BlueChippy's user avatar
-1 votes
1 answer
3k views

In Microsoft Project why is my actual duration calculating to 0 days?

I had set a baseline previously and I am now updating to show what has actually happened. I went into the task information and changed the "start" and "finish" dates to what actually happened. When ...
Sean McDonnell's user avatar
0 votes
3 answers
1k views

How to write a good Critical Success Factor?

Can you share some of your tips and tricks on how to pull out the information from stakeholders in order to write good CSF? What questions do you ask to get to the heart of the project? Can you ...
Ruslan Doronichev's user avatar
4 votes
2 answers
1k views

How to set story points when two people work on the same item together?

How to handle points in the following scenario: We have a story set to 4 points, because the team believes that the amount of work is 4 points in total. To be able to complete this story, two people ...
Michael's user avatar
  • 383
0 votes
1 answer
95 views

Fixed work which means work hours remains unchanged irrespective of increase in duration when updated

Using MS Project 2013, I would like to express the following situation. I have schedule/tasks set to fixed work which means work hours remains unchanged irrespective of the increase in duration when ...
Pradeep's user avatar
5 votes
3 answers
244 views

Advice needed on managing parallel projects at different detail levels

I work as a PM for a small company active in the metal carpentry business. We have 3 PMs managing up to 50 projects per year ranging from few weeks to three years each. Design, shopfloor and site ...
user58327's user avatar
1 vote
1 answer
385 views

Custom Field Formula for MSP

If( [Text1] And [Text4] > 0, [Text1] - [Text4], "" ) I need a syntax for Null/Empty cells in [Text1] and [Text4] to avoid #ERROR Thank You
Shaik's user avatar
  • 13
5 votes
1 answer
181 views

Managing huge experimental decision by a developer

The project which I'm working on was over, but I would like to reflect on managing a huge experimental decision made by one developer during development. This is what happened: A developer strongly ...
DxHito's user avatar
  • 53
2 votes
3 answers
1k views

Delivering a project with limited resources?

I am running a live technical project running kanban. There is only one developer on board and he is moonlighting to do it. The difficulty that I have is that the client is demanding more and more ...
bobo2000's user avatar
  • 3,892
1 vote
2 answers
130 views

Advice for developer team leading his first project [closed]

I am a student developer team leading a comparatively small project with no experience in management. My team consists of a dozen students with little experience in development and little to no ...
makons's user avatar
  • 113
1 vote
1 answer
383 views

Project steps from start to finish [closed]

How could I have answered the following interview question? Please piece together the high level steps of a project - from start to finish, but haven't found anything concrete. Here's how I ...
smaili's user avatar
  • 111
2 votes
6 answers
1k views

Practising agile in deadline driven environments

As a I understand, Agile is based on the team's velocity, which means that the project deadline is based on their velocity. Problem 1 What do you do if you are a project manager, and the sales team ...
bobo2000's user avatar
  • 3,892
1 vote
3 answers
1k views

Estimating the project time and cost while preparing the proposal of a project

I'm working in a medium sized company as a CTO, the business side in the company is sending an average of 5 proposals/day to be estimated in terms of working hours and cost for each proposal. In that ...
Kareem Waheed's user avatar
2 votes
1 answer
870 views

Can machine learning be used for capacity planning?

As a team, we currently use a simple mathematical model for planning the size of future releases (in story points). I am looking to overhaul this at the moment so that it more accurately reflects what ...
Rich Ashworth's user avatar
8 votes
5 answers
1k views

Client with conservative UAT policy

One particular client has a very traditional, conservative approach to UAT and deployment. When the development team completes the items in the sprint, this is all packaged into a release, which must ...
Pittsburgh DBA's user avatar
4 votes
4 answers
445 views

Planning all sprints at once

My experience as a developer has always been project milestones were agreed upon in advance and then each sprint is planned just before it starts. For the sake of detail, by planned, I mean agreeing ...
AfterWorkGuinness's user avatar
1 vote
1 answer
650 views

MS project 2010 resource assigning problem - unexpected behavior

I define a fixed work task, work is 16 h. I assign a resource Bob to work 100% on this task. The task duration is automatically set to 2 days. Since I figure out Bob won't have full time to spend on ...
Ziga's user avatar
  • 13
5 votes
5 answers
816 views

How do I define acceptance criteria for subjective outcomes?

We have written user stories such as: As a small business owner I want simple and easy instructions to follow for any recommendations to my website so that I understand what it is I need to do ...
Sam's user avatar
  • 53
1 vote
3 answers
731 views

Does anyone estimate stories per discipline in a single story?

SITUATION: Understand which disciplines are more burdened than others on cross-discipline teams. POSSIBLE OPTION: When estimating a story, provide a story point estimate for each of the different ...
Jon Motz's user avatar
0 votes
2 answers
930 views

Who should attend Sprint Replanning?

It is clear that in Sprint Planning the Product Owner has to be present. However, since the Development Team is responsible for current sprint work, does the PO need to attend Replanning? Although the ...
Rodrigo Molinero Gómez's user avatar
0 votes
1 answer
615 views

Action Item Register - Can a formal method of tracking action items be successfully applied to teams using more adhoc / agile methods?

Background I am a software developer working on an Action Item Register Application. Based on research I found a process flow chart that helped clarify a way of processing action items. I want to ...
Vahe's user avatar
  • 127
1 vote
3 answers
3k views

How can I set JIRA to not add the sub task estimate to its parent User Story?

I'm a ScrumMaster for a new team, who have added a load of user stories to their backlog and now they are breaking them down into sub tasks and giving those sub tasks estimates. They've then put ...
Greg's user avatar
  • 11
8 votes
7 answers
1k views

How to make Release Planning more accurate?

I had an interview with one company. They use Scrum, but don’t like rough estimates during Release Planning. So, they asked me, how to make Release Planning more accurate (they don’t want more than 30 ...
Sergey Kudryavtsev's user avatar
0 votes
2 answers
162 views

How to estimate and plan product capacity?

I'm new to project management and I have till now followed the standard textbook principles in building a particular product. I'm now at a situation wherein, I need to perform the capacity planning ...
psteelk's user avatar
  • 171
0 votes
2 answers
98 views

How do I efficiently go from concept to product?

I'm having a hard time distinguishing the purposes between: Feature List Product roadmap Release schedule Task management Project plan etc. For my mobile app concept, I'm using trello and evernote ...
kevando's user avatar
  • 101
1 vote
5 answers
1k views

Iron Triangle / quality triangle - why the middle is said to be non-existant?

I struggle with some interpretations of the model. Some visualizations says that no projects live in the middle of the triangle. But I wonder why? It would mean that the project is of moderate quality,...
Puerred's user avatar
  • 11
3 votes
2 answers
1k views

How can I perform a comparison between baseline and actual hours worked?

How could I calculate cumulative hours worked on all tasks from project start date to current date (status) to get a comparison between projected hours worked (baseline) and actual hours worked (...
TandemD's user avatar
  • 31
4 votes
3 answers
2k views

Ineffective Backlog Grooming and Sprint Planning

I suspect that the problems on Scrum teams in my current organization supersede this one aspect, but wanted to focus the question more specifically to how Scrum can be done better than it is currently ...
maple_shaft's user avatar
2 votes
2 answers
257 views

New to Project Management with a new team on a short deadline

I have just been put in charge of a brand new team of a developer and designer, the first of each for our company. I've never had this role before, but I do have some design, development, and ...
benortiz's user avatar
  • 123
9 votes
4 answers
642 views

Customer seems to be too busy to do regular meetings

We're doing Agile development, and even though we are not going as strict as Scrum, we'd like to keep the sprint planning meeting so that the customer is able to prioritize on business values for each ...
Christopher Francisco's user avatar
5 votes
6 answers
2k views

Developer doesn't make deadline

Situation: Company is about 50 people. Total number of developers is about 15, split into three teams. Team 1 has five developers working hard building a new system. The deadline is yesterday, which ...
user369117's user avatar
2 votes
1 answer
50 views

How does one present current and future projects with gaps with overlapping timelines?

There are currently 160+ projects in flight. Based on business priorities, needs and wants, these are being group as current and future with a view to further segment these by timelines such as 3, 6, ...
Motivated's user avatar
  • 707

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