Questions tagged [process]

The process tag is for questions regarding how to best accomplish a goal or handle a specific scenario.

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27 votes
6 answers
50k views

What makes an effective email status report? Why? [closed]

In project management, what criteria make an effective email status report? How often should a status report be sent to be useful? Daily? Weekly? Every sprint end?
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  • 691
24 votes
6 answers
17k views

Where should design be incorporated in an agile process?

We use a scrum-based agile development process. But where should design get incorporated? Separate user stories? Tasks on stories? We currently think of design as a separate task and break it out as ...
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  • 2,151
21 votes
3 answers
9k views

How can a team working on research based items work in an Agile project?

My R&D organization is following an Agile (Scrum) development methodology. One of the development teams is working mostly on items that are really problematic in terms of the certainty during the ...
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  • 2,357
21 votes
6 answers
2k views

Is Software Architecture still Relevant in Agile ?

Agile focuses on developing workable codes from small user stories. Pair programming encourage developers to pair up, actively engage with one another to come up with the best solution for the problem....
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20 votes
8 answers
92k views

What is the difference between framework vs methodology?

What the difference is between a methodology and a framework? And where does the process come into that story? And perhaps, it would be good to have this comparison explained by using methodologies ...
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  • 2,722
19 votes
7 answers
12k views

What are developers expected to do during testing in the latter half of each Sprint?

When you are using the Scrum framework, a Sprint cycle involves development and QA. At the end of the Sprint the tasks worked upon and tested are showcased and released. Typically, for a team of 3 to ...
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  • 648
19 votes
4 answers
2k views

How to appropriately balance project activities with support tasks

I have a small team of experts (12 staff) who do great project work. Unfortunately, their expertise makes them the go-to individuals on support tasks as well. The inability to focus on projects ...
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  • 1,978
17 votes
8 answers
2k views

Collecting And Sharing Status

How do you collect and share status? Some PM's think group status meetings are a waste of time and prefer to collect status in one-on-one's. Others prefer email. What works best for you? How do you ...
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16 votes
4 answers
2k views

How do you kick-off new Agile teams?

I'm curious what others are doing with regard to getting teams up and running with Agile in a sustainable way. What do you emphasize first (practices, principle, process framework)? Or is there no one ...
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15 votes
4 answers
3k views

As a development manager, what are your first steps joining a new company?

I've recently been offered my first position as a development manager. I would be taking over a team of 4 at a small software development shop with the mission of creating structure, and improving ...
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  • 153
15 votes
6 answers
605 views

With Scrum, how do you keep from dropping the little things?

We've moved our group's workflow to a scrum-based approach, with a lot of success. We're getting things done, people are more engaged, and we're more focused on our actual user community's needs. ...
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  • 571
15 votes
7 answers
785 views

What to do when team members are overburdened by process?

Big enterprises are infamous for creating lots of processes. Sometimes these processes are overburdening for the team members that have to do them to the point where the process is more work than the ...
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  • 3,923
15 votes
3 answers
418 views

Is it still possible to use formal methods if the organization has chosen not to adopt them?

I managed a project in a company where I was the only person with experience of using formal methods (Prince 2). The directors of the company, and the other senior staff, all took the attitude that ...
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  • 6,763
14 votes
6 answers
1k views

How do I organize a team of “shadow" software developers (think ghostwriters)?

I'm starting a software development consultancy -- coders for hire. I'd be the main developer and would hire others to delegate certain tasks to. The catch: I want that my clients should never see who ...
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13 votes
4 answers
840 views

Will hiring an agile coach make that much of a difference?

My company is still young, and our processes still inadequate. I want to get the scrum process right from the start. Would hiring an agile coach make that much of a difference even if I've done ...
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  • 483
13 votes
4 answers
4k views

Should small teams use Continuous Integration?

I recently switched to a start-up organization providing a social network site. In my new organization, we are a small team of 8 developers/designers. I heard a lot about continuous integration (e.g. ...
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12 votes
6 answers
2k views

Is there a clear benefit to separating "issues" from "tasks" when working in larger teams?

Is there a clear benefit to separating issue from task when working in larger teams? When working with sizable teams of developers in addition to a number of external clients, QA, and any other form ...
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12 votes
6 answers
1k views

What software can I use to complememt our useless company task planning and time tracker tool? [closed]

We have Remedy-based software that is used for task planning and time tracking. No real project management features are supported, but we need to use it because our budgets are calculated using the ...
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10 votes
3 answers
4k views

What to do when the backend work is much larger than the frontend?

On past projects, I've seen a common theme. A particular feature will require very simple front end work (eg. make a button on a screen that says "submit"), but there will be a large amount of work on ...
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  • 181
10 votes
3 answers
1k views

What are the best practices/methods/tools/techniques for conflict identification in requirements?

For the sake of this discussion requirements = user-stories (since I'm not differentiating any process per se and would like to get rid of any ambiguities). It's quite common to have a set of about ...
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  • 850
9 votes
5 answers
3k views

Is the 15-minute daily stand-up meeting mandatory for a successful Scrum project?

Is the Daily Scrum meeting mandatory for a successful Scrum project? Is it possible to replace it with a one hour meeting once or twice a week? I am asking this because I am finding it difficult to ...
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9 votes
6 answers
5k views

Is there an Agile or Scrum method without Iterations / Sprints?

I just had a little discussion about this with a few coworkers but we did not come to a conclusion yet. We have a bunch of projects that are actively maintained and developed using scrum, with fixed ...
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  • 199
8 votes
5 answers
342 views

How do I break silos that exist because of culture, and make them flow horizontally?

I have a silo in an organization of under 20 people. Actually, it's about five silos that everything needs to go up to approval for, come back down with revisions, go back up... and we keep running in ...
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  • 514
8 votes
5 answers
253 views

Why can't QA's share expertise and suggest new ways of working

I work as part of an eight-member agile team. When I joined the company I saw lots of problems in the team. I decided to share my past experience to help the team but the team saw me as a small person,...
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8 votes
2 answers
5k views

Why do Agile practice not exist in scientific research projects and organizations?

This has already been asked (How can a team working on research based items work in an Agile project?), but the thread is from 2011, so I thought I'd poke for an update. Does anyone know of a good ...
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  • 83
8 votes
3 answers
1k views

How to Organise Help Desk?

I have to organize the help desk. I have some thoughts and ideas. The project for which I have to do is a Web application. It has 5 servers in different time zones. We have something about 25 ...
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7 votes
5 answers
680 views

Does a business analyst fit into the Scrum framework?

Question Let's consider a software development project made for an external customer. The development company (the vendor) has the usual positions and specialists: developers, testers, business ...
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  • 2,701
7 votes
3 answers
471 views

The right way to correct a new employee who accidently stepped on your toes

I'm managing an upgrade project and I asked my assistant to do some preliminary research and come to me with some ideas on how to approach the project. This particular project affects a large number ...
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7 votes
4 answers
1k views

Incorporating QA and Testing in a Startup running Scrum

We continue to struggle with how to improve our QA and Testing processes in the sprint. We run a two week sprint and find that the QA and testing gets left late in the process and ends up rushed with ...
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  • 2,151
7 votes
3 answers
227k views

What is an engagement manager - what does (s)he do?

Could anyone please give me a role description of an engagement manager? I think it should be the person internally responsible for getting a deal. The more detailed the better. References are also ...
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  • 293
7 votes
3 answers
2k views

Which topics should be covered when handing over project management to another PM?

I am about to take over the project manager role for a project being run by another development manager. The project is currently in an early planning phase. Which topics should I make sure I get ...
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  • 2,357
7 votes
1 answer
6k views

How do you make Basecamp work for scrum?

How do you use basecamp's fairly rigid tools for facilitating the scrum PM framework?
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  • 2,151
6 votes
3 answers
530 views

What should a project manager do to on-board remote team members efficiently?

What can I do as a project manager to ensure new team members are quickly brought up to speed within the project team? The team is multidisciplinary, having mobile software engineers, UI & UX ...
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  • 203
6 votes
3 answers
491 views

How to better manage definition of project scope for business change projects?

My unit manages business change projects. In order to flesh out what a project is (i.e. what are we trying to accomplish, what is the scope, how do we define success, etc etc) we tend to get bogged ...
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  • 8,879
5 votes
6 answers
448 views

Project Estimation is off by 50% or More! Who is Responsible for Vague Requirements?

I've just started doing some small contracts for the first time, and I'm working on a project with a person responsible for dealing with the client and analyzing requirements. In this case, there was ...
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5 votes
3 answers
248 views

Driving process change within a company that only has recently viewed its software as a competitive advantage

I have recently changed roles ( 4+ years ) as a product manager within an organization with previous years spent as a business analyst within a mid-sized agile software development firm and I have ...
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  • 1,279
5 votes
4 answers
741 views

How do I select project management software for our current workflow?

We are a small engineering firm that has just expanded from one to three workers. Earlier, the managing of projects was done by e-mail, where the user sorted each project by folders in Outlook. Since ...
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5 votes
3 answers
972 views

Completing a SWOT analysis

I've been asked to complete a SWOT analysis covering my small R&D group with reference to an enterprise wide project combining R&D groups from across the organisation. One section has already ...
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5 votes
4 answers
450 views

How can a PMO help the adoption of a project management culture in an organization?

I've worked with organizations that have started project management offices (PMO) in order to become more project oriented in their work processes. Sometimes it works, and the PMO becomes a source ...
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5 votes
3 answers
142 views

Schedule & Customer Blame

Here are work we are having some difficulty with, well, difficult customers during the implementation phase of a semi-custom SaaS product. Standard story, I guess, ship deliverable's and then nothing ...
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5 votes
2 answers
174 views

Which is the best way to list tickets that do not change lane / status in JIRA?

my goal is to have a list of the JIRA tickets that are not moving from one lane to another so that I can intervene on those tickets and check if impediments, difficulties or issues are up in place. ...
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  • 379
5 votes
5 answers
888 views

How do I improve the development process at our small startup?

I work for a small, independent software development startup. We’ve been in business for nearly three years now and things are going pretty well. We’ve got a pretty steady stream of projects for an ...
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  • 153
5 votes
1 answer
152 views

What is the best way to get a UX/UI team to adopt standards?

We're a team of around 4 UI Developers, 1 Designer and 2 UX. We work on a series of ongoing projects and every month or so, we start a new small project from scratch. All projects are owned by the ...
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5 votes
2 answers
68 views

Is it possible to have process outputs that are not products?

I always thought that a process has to have an output in terms of a deliverable. However, I found the following in the ISO 12207: process outcome observable result of the successful achievement of ...
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  • 51
5 votes
4 answers
3k views

How can I collectively track application inter-dependencies?

With varying teams delivering varying pieces of an overall solution it has become increasingly difficult to recognize when a given version of an application must be delivered with another application ...
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4 votes
8 answers
59k views

Is a Project Coordinator a Step closer to becoming a Project Manager?

So I understand that the Project Coordinator's main duties are to schedules the project, manages contracts and vendors, manages the resources (especially in construction projects), creates most ...
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  • 331
4 votes
4 answers
713 views

What is the correct process for assessing project management tools/solutions?

We do cross-platform development with .NET, Java, and iOS. I have been tasked with selecting an Application Lifecycle Management (ALM) solution suitable for managing multiple small distributed teams. ...
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  • 911
4 votes
3 answers
5k views

10 things that I can do to improve my Team and our Process

Some backdrop about my team, just so that you can make your answers relevant -> We are a Web Application development team, with Team strength being 5 members. What are 10 simple things we can do to ...
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4 votes
8 answers
2k views

How do you handle change requests in Scrum?

I am working on a project. My client has asked for a requirement that slightly deviates from the initial terms and conditions agreement. I think it's a change request. In Scrum, how do I handle a ...
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  • 81
4 votes
4 answers
191 views

Sharing important information effectively in an small group

I'm working in a software project with about 25 students (divided in 4 groups). As right now we use Slack for chatting and sharing important decisions we make. Slack is an communication tool similar ...
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  • 143