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Questions tagged [scheduling]

This is for task scheduling or resource allocation questions.

-2
votes
0answers
38 views

Microsoft Project not showing finish variance sum [closed]

For some reason our project will not show finish variance added up across all tasks. Our project would show 40 days behind if I were to manually add up the difference.
1
vote
2answers
86 views

How to estimate a Research and Development project?

Our software team has been doing a lot of R&D work to improve the performance of our product. Of course, the management team would like to know how long it's going to take to improve the ...
2
votes
1answer
66 views

Assign Resources Automatically in the Most Efficient Manner

Firstly I have to state that I am not a project manager. I am a software development team leader that has been tasked with giving a plan for a large project for my team. We work in a Scrum-like ...
4
votes
2answers
127 views

Are all nodes in Activity-on-Arrow diagrams milestones?

Should all nodes in AoA represent milestones? What if I need to show several activities like a1,a2 where there is a single milestone after a2?
3
votes
3answers
73 views

Timeline for outsourced software development

We currently have a website solution project in which I am involved. We are also outsourcing the development from local software-development companies. We have not selected a vendor because we are at ...
1
vote
1answer
53 views

MS Project - Summary Task split by leveling

I have a summary task, and have the 'Leveling Can Split' option set to No. The four subtasks which are in sequence, also have LCS set to No. In the Leveling options I also have 'Leveling can create ...
1
vote
1answer
138 views

Printing specific date range in ms project 2016

I am trying to print a specific date range from a gantt chart view in ms project 2016, but all that prints out is the whole project. Can you help?
2
votes
2answers
244 views

ProjectLibre: One person two tasks at the same time

I'm trying to schedule a few tasks in ProjectLibre and I'm also fairly new to PM The problem Suppose we have Person1, and he'scheduled on two tasks (100%): Install device (duration=1hr) Test ...
4
votes
4answers
47 views

Scheduling for Calendar Time when availability is variable?

I have a few core team members who also look after daily support. It’s not uncommon for them to get stuck in some firefighting for a day or two which completely throws off a project schedule. How can ...
1
vote
0answers
36 views

How can I create a task for two developers to support testing?

I'm trying to create a timeline for a server migration. Typically when it comes to testing our developers spend about 25% of their time supporting the testing. (Running batch processes, answering ...
1
vote
2answers
106 views

Activity on Arrow diagram: simplification allowed when sequence is predecessor of next node

I have to make an AOA diagram in which the following situation occurs: +---+----------------+--------------+ | # | Description | Predecessors | +---+----------------+--------------+ | C | Welding ...
1
vote
3answers
753 views

Project Manager cancel or move daily stand-up without notice if he has conflicting meetings

I've done my homework and searched on the website, and I could find a similar question: Should we cancel the Daily Stand-Up if we have another meeting during the day? but my case is different: my ...
3
votes
4answers
225 views

What are the benefits of queuing tasks as opposed to assigning them?

When something needs to be done, be it a new task or getting help with an existing one, a knee-jerk reaction I've often seen in the wild is finding a person to do it. Here are some random examples of ...
0
votes
1answer
83 views

How to work with estimated end dates in MS Project?

I am new to MS Project and already asked a question here that revealed my incomplete knowledge of the scheduling process. After reading some articles and watching videos like this one, I think of ...
1
vote
2answers
41 views

Do you know what Level 1,2,3 start dates end dates refer to?

I am new to current company. After reviewed the old project history, I found all projects have L1 project start date, L1 project end date, L2 project start date ... etc After talk with a senior PM, ...
5
votes
4answers
165 views

How to deal with a client who does not respect PM practices, yet wants a PM?

Simply put, I have a client who does not respect PM practices. We have a large, high value, multi-stakeholder, multi-variable project. I estimate that if we are not 50% complete by end of February, ...
1
vote
0answers
47 views

MS Project 2010 task calendar not working

I've created a task calendar for certain transports that can only occur on Wednesdays, with only Wednesdays marked as working time. But when I apply that calendar to the transport milestone items, MS ...
0
votes
1answer
43 views

How best to model project completion by adjusting available resources?

I'm PMing our team of 4 engineers (myself included) but am pretty new to process. In attempting to plan out our work for the next year (and we have lots) I'm looking for the right way to: List ...
0
votes
1answer
382 views

how to distribute the work of an activity between specific number of individuals of a kind from a work resource

I have added a work resource entry "Laborers" with Max. Units 10000% in the Resource Sheet. The resource calendar for this resource is standard and all the units are available. Now I want the work of ...
1
vote
2answers
731 views

I want to link one task as successor to multiple task in MS project

I want to link one task as successor to multiple task in MS project. How it can be done quickly? There is one successor and 50 predecessors.
0
votes
2answers
34 views

MS Project - Best Update Solution

I have an existing project schedule with 4 Phases. Phases 1-3 are complete and Phase 4 just started. I have built a new separate schedule for Phase 4 due to changes, but was not sure of the best way ...
0
votes
2answers
65 views

Project 2010 schedule a task ALAP using a deadline

I have a task with fixed duration that must finish by a certain date. It has several predecessors. If I schedule it manually (start and finish date) it obviously works OK, but I would rather schedule ...
3
votes
2answers
126 views

Project management and scheduling with shifting priorities and project juggling

I'm new to any kind of formal PM and structure, but have been tasked with coming up with schedules task lists for a 'mom and pop' construction business that mainly operates by contract (small project, ...
0
votes
1answer
364 views

Algorithm to schedule tasks according to resource availability

Is there an algorithm to schedule tasks according to the resource availability? i.e. Andrew can only work on Tasks A, B, C; Betty only Tasks D, E and Cathy only Tasks F, G, H, I. All tasks A to I have ...
3
votes
1answer
66 views

How to set a baseline for future projects based on performance of past projects?

A project manager at our company recently supplied the team with metrics for two past projects that are wildly different from one another. Based on these metrics, the project manager would like to ...
-1
votes
1answer
228 views

MS Project time management scheduling

I am trying to figure out if it is possible to make a project auto-predict time usage for my team but only allow each project to use a certain % of time a day. Ex. I have Project 1-4 and employee 1-3....
1
vote
1answer
83 views

MS Project Update Project and Level All

I have a bunch of tasks set up to get done by a dozen teams. The teams are in as resources that have varying sizes. 200%, 400%, 600% whatever.. When I report the tasks, some have been started and ...
1
vote
1answer
362 views

Manual schedule vs. Auto schedule

I am developing and maintaining a complicated system project plan that comes from 3 different groups. Each provided manual scheduled time with start and finish dates, but they are not sequenced. I am ...
0
votes
1answer
77 views

How do I mark equipment as “in use” during maintenance?

I want to mark a piece of equipment (resource) as unavailable from the start of one activity till the end of a different, and unlinked activity. For example, I clean a piece of equipment on Monday ...
4
votes
2answers
91 views

Scheduling Turnaround execution

In my plant we are scheduling a 5 week turnaround during which we will execute >$10M in upgrades and repairs while the plant is down. We will be using scheduling software to coordinate projects for ...
2
votes
2answers
595 views

Overrun on Duration

I'm working on a school project and we are having trouble updating our MS Project 2016 file. For a little background: The tasks all have fixed duration and some have dependencies on others being ...
4
votes
4answers
619 views

If one supplier has delayed your project schedule should the other suppliers on the project be alerted to the new timeline?

I'm torn because the other suppliers that are still on track with the original timeline might run in to issues of their own so perhaps working to the original timeline is a good way to reduce risk. ...
0
votes
1answer
1k views

MS Project: Finish Variance formula simplification

I've set a formula to monitor variance between baseline and scheduled finish. I know that there is a simple finish variance column for this kind of thing, but in my organization we've got certain ...
3
votes
1answer
50 views

How can we estimate an end date for a project using our whiteboard system?

We are a dev team of 8 without an official PM. Up to now we have organized our workload by always having around 20-40 upcoming tasks pinned to a whiteboard. Basically, it's a table with people's names ...
3
votes
3answers
12k views

Is it true that multiple Scrum teams working on the same project MUST have the same start/end dates for their Sprints?

I have some problems with a question I found learning for the Professional Scrum Master 1 exam. The question is: Multiple scrum teams working on the same project must have the same sprint start ...
4
votes
6answers
239 views

How should we balance chores to reduce technical debt with impending deadlines for features?

I'm the Scrum Master on a project with three developers, one QA person, one designer, and me. We work on a project that we inherited about three years ago, a "portal" website and a cordova app. We're ...
1
vote
1answer
384 views

MS Project - how to schedule subtasks

I have organized my plan with Summary Tasks and many, many subtasks. Since it is a little bit difficult to manage every single subtask, I would like to do these operations: assign predecessors to ...
53
votes
18answers
16k views

Is it sound project management practice to make software engineers fix bugs “off the clock”?

I work in a largish, multi-team software development shop that builds a vertical B2B solution suite for a highly regulated domain. We are trying to become more Agile; we are iterating better than we ...
-1
votes
1answer
869 views

In Microsoft Project why is my actual duration calculating to 0 days?

I had set a baseline previously and I am now updating to show what has actually happened. I went into the task information and changed the "start" and "finish" dates to what actually happened. When ...
0
votes
1answer
63 views

Fixed work which means work hours remains unchanged irrespective of increase in duration when updated

Using MS Project 2013, I would like to express the following situation. I have schedule/tasks set to fixed work which means work hours remains unchanged irrespective of the increase in duration when ...
1
vote
2answers
2k views

Relationship between Work, Duration and Units in Microsoft Project 2013

I am struggling with Work/Duration/Units. Example: I have a product that takes 184 hrs to build, we typically have 5-6 guys working on it and in real time, takes about a week to complete. When I ...
1
vote
1answer
289 views

Part time project member: how to specify his 20 hours a week?

Hello Stack Exchange colleagues. I'm trying to set up a project that has 3 full time project staff and 2 part time staff (students). The way I'm planning is that all tasks are common to any of ...
2
votes
3answers
143 views

Dynamically queueing tasks to better plan ahead

I'm no project manager but I have a time management issue. I'm a programmer in a small team with plenty of tasks distributed among many projects and I'm responsible for managing my time. I'm alright ...
9
votes
4answers
2k views

For planning purposes, how many work hours per day should I expect of each staff member?

In my reading on SE, some people say 5-6 hours and this agrees with my experience. In our company, we commonly are "at work" 7.5 hours each day, but from a PM point of view... How many hours should ...
5
votes
4answers
181 views

How to decide if a “quick, small change” should be implemented?

In my blog I assert that (in software projects) the quick, small change does not exist. Let's define the quick, small change as a 30-second task. Let's take a simple task: Deleting the extra period ...
1
vote
2answers
368 views

How can our chaotic JIRA process be used to report resource allocation using MS Project Server?

I'm trying to figure out the best method to address this issue. We have a pool of resources that work on projects, BAU, and production support. PMs utilize these resources in an agile methodology and ...
1
vote
4answers
11k views

in MSP 2010 How to change task duration units from weeks to days in bulk

I'm dealing with a large plan developed by different people and it has some durations in days and some in weeks, but I'd like to unify them all in days. what is the best way to do this in MS Project ...
29
votes
14answers
7k views

Do projects ever end early?

When scheduling, I tend to add a lot of reality into the guestimates I am provided with. I always add in generous amounts of probable sick days for manpower and extra time for integration and bug ...
1
vote
2answers
54 views

How can I find the best distribution of a set of tasks

I have a project that has many tasks, some of them needs others as requirements, others don't. All tasks have a duration that will not change. We have 5 "workers" that can work at only one task at a ...
-1
votes
1answer
685 views

How can I set up a supervisor to multiple workers in multiple tasks in MS Project

I have 4 tasks, and I have assigned 2 workers to each task. As these tasks will be done at the same time, and are correlated, I want to assign a supervisor to these 8 workers. So, basically this ...