Questions tagged [scheduling]

This is for task scheduling or resource allocation questions.

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34 votes
7 answers
33k views

How do you schedule delivery dates in Scrum?

I've run into a constant issue. When a project starts, the client typically has a list of functionalities to be built in to the application. As a team we would like to follow Scrum. But the next thing ...
John's user avatar
  • 648
16 votes
4 answers
29k views

What is the typical ratio of PM/EM hours to "work" hours in a project?

What is the rule-of-thumb ratio of Project Manager/Engagement Manager time to overall project time (e.g. man-hours for work products) in a project? I'm especially interested in an answer within the ...
warren's user avatar
  • 942
25 votes
3 answers
15k views

In Scrum, how to estimate research stories?

In our Scrum team, when there is uncertainty about a story or the team is not sure about how to implement it, we take up a research story first. Based on the findings of this research story, we are ...
Ashok Ramachandran's user avatar
3 votes
4 answers
410 views

How to estimate without relying on SMEs to estimate based on similar projects?

I create MS Project schedules for the government and recently moved to a new position on a staff where I am being asked to develop and control schedules for tasks that are rather vague, i.e. create a ...
Mark in Virginia's user avatar
61 votes
19 answers
18k views

Is it sound project management practice to make software engineers fix bugs "off the clock"?

I work in a largish, multi-team software development shop that builds a vertical B2B solution suite for a highly regulated domain. We are trying to become more Agile; we are iterating better than we ...
Larry Domonico's user avatar
12 votes
5 answers
515 views

How do you work around a production team that is distracted by support tickets and micro projects?

I need some guidance on this project management situation. I have a software team with 4 developers, 1 QA analyst, and 2 part time student interns. I have several projects where the owner has over-...
nicholmikey's user avatar
4 votes
2 answers
935 views

Are all nodes in Activity-on-Arrow diagrams milestones?

Should all nodes in AoA represent milestones? What if I need to show several activities like a1,a2 where there is a single milestone after a2?
User 19826's user avatar
25 votes
14 answers
5k views

Are 40 hour work-weeks (no overtime) acceptable for development teams?

No matter what our current conditions are, it seems like my team is always working 40 hour work-weeks. Under normal work conditions this would be fine, but as we approach a deadline on a major ...
Harlan Wescott's user avatar
18 votes
5 answers
577 views

How should I account for non-coding time when estimating duration of a coding task?

I was wondering whether this approach I am doing to scheduling dev work on a day to day basis is correct. In which I assume that instead that a developer has 8 hours a day to do coding, they actually ...
MechaStorm's user avatar
17 votes
5 answers
621 views

How to schedule a team during a time of many holidays, on a project with a tight deadline?

You are assigned a three month duration project at the end of the calendar year that has legal obligation of a finish by Jan 1. The schedule is very aggressive with higher odds missing that date than ...
David Espina's user avatar
  • 37.2k
12 votes
4 answers
9k views

How can I schedule resources across multiple projects?

Drawing from the body and comments of a previous question, what is the best way to schedule simultaneous projects and resources to those projects? For example, in a group of 16 staff, each working on ...
warren's user avatar
  • 942
10 votes
4 answers
2k views

What went wrong - project going off track

I'm not a PM. I'm a developer working on a large project with a small team at an 18 person company. The "team" is just me and the project manager. The project isn't the largest my company has ever had ...
Ryan's user avatar
  • 365
10 votes
2 answers
934 views

How can I make company-wide scheduling and resource allocation decisions?

I've recently been taken on in a Programme Management role for a software company. There are several definitions of Programme / Program Manager out there - my role encompasses, amongst other things: ...
cw84's user avatar
  • 611
9 votes
4 answers
8k views

For planning purposes, how many work hours per day should I expect of each staff member?

In my reading on SE, some people say 5-6 hours and this agrees with my experience. In our company, we commonly are "at work" 7.5 hours each day, but from a PM point of view... How many hours should ...
Marcus D's user avatar
  • 471
9 votes
4 answers
412 views

Resources used by multiple PMs

I am the Infrastructure PM on a large project, working as part of a team of PMs with different responsibilities. These include Development, Testing, Environment Support, and Implementation. My remit ...
Iain9688's user avatar
  • 6,858
7 votes
4 answers
244 views

How can I handle objections about the percent of utilization of a non-technical PM?

One of our best PMs is a non-technical PM. She used to be a BA, not a developer, and is extremely detail oriented, has excellent communications, is Scrum certified, etc. We are placing her on one of ...
Amrinder Arora's user avatar
7 votes
5 answers
11k views

How to calculate budget margin?

Say a work package (containing several tasks) is estimated to take between 320 (Most likely) and 480 (Worst case) hours of work (not duration) to complete. Because of some dependencies and the ...
Stephan's user avatar
  • 5,252
4 votes
5 answers
1k views

How to determine which project should execute first?

Assuming we have 3 projects for three different clients within an industry. The Concept papers are already approved and will be funded by senior managements. So it's rather in the next step of ...
bonCodigo's user avatar
  • 245
4 votes
6 answers
1k views

Which tools would you recommend for use when drafting, monitoring and reporting on a project schedule? [closed]

When managing a complex project (large enough for significant daily status updates), with a large team (in the 10's of team members), which tools would you recommend for use to draft the project ...
3 votes
3 answers
355 views

Timetabling solution for small tutorial college

I am currently working as a maths teacher at a small tutorial college, which offers one-on-one tuition. There are around a dozen tutors and a dozen students at any one time. Currently timetabling is ...
P i's user avatar
  • 131
2 votes
3 answers
376 views

Task estimation and probable risks

Let's suppose we are estimating a task (not by the planning poker). We have discovered that there are a few possible problems (risks): Risk 1 - with the probability p1, ..., risk N - with the ...
Chris Brettini's user avatar
2 votes
1 answer
990 views

Assign Resources Automatically in the Most Efficient Manner

Firstly I have to state that I am not a project manager. I am a software development team leader that has been tasked with giving a plan for a large project for my team. We work in a Scrum-like ...
Gee2113's user avatar
  • 23
2 votes
3 answers
2k views

What is the best way to develop a project baseline?

I am conflicted on how to create a baseline for a project. Which of the following scenarios would be considered a "best practice" for creating a project baseline in which to measure progress and get ...
RAReed's user avatar
  • 123
2 votes
3 answers
178 views

Dynamically queueing tasks to better plan ahead

I'm no project manager but I have a time management issue. I'm a programmer in a small team with plenty of tasks distributed among many projects and I'm responsible for managing my time. I'm alright ...
lampyridae's user avatar
1 vote
1 answer
896 views

Scheduling tasks to start today

I have a plan that's broke up into a few stages. I want to schedule the first couple tasks in stage 2 to start as soon as possible, there are no predecessors for these tasks. My tasks in the middle of ...
Brian's user avatar
  • 13
1 vote
1 answer
79 views

How to represent changes on efforts % for a specific resource over different tasks?

Scenario: John Doe is 100% allocated to the task 'vacations' from 01/Dec to 01/Feb. He's doing great (a lot of efforts to wake up at 11AM!), but during 20/Dec to 30/Jan John needs to be 50% '...
Tiago Cardoso's user avatar
  • 8,635
1 vote
3 answers
913 views

breaking down WBS in a project plan into activities

I understand that a project plan (schedule) is much more than a WBS task list. It depends on how you organize your project schedule - may be into phases, may be modules. Phases might have overlapping ...
Alex J's user avatar
  • 147
1 vote
2 answers
443 views

Adding requirements gathering to the project plan - time phased budget baseline (PMB)

I'm preparing a time phased budget - basically my project schedule with all resources and cost allocated. When its reviewed, I will need to baseline it for calculating variance (tracking) in future. ...
Alex J's user avatar
  • 147