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Questions tagged [scope]

The scope tag is used for questions about how to effectively manage the scope of a project. Also, use this tag for scope-reduction questions.

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32 votes
10 answers
47k views

What's the difference between Scope Creep vs Scope Change?

Not a beginner question. I've seen too many otherwise competent PM's that don't know the difference, and I'm curious how others define it. Bear in mind, Scope Creep and Gold-plating are not the same ...
Trevor K. Nelson's user avatar
30 votes
7 answers
6k views

How to go about taking over a failing project?

I work for a pretty small company employing less than 150 people, for the last 35 years this company has never had any sort of project managers and every project that they have had has always come ...
JKRockStomper's user avatar
27 votes
8 answers
11k views

De-scope vs push back timeline vs overtime?

When it becomes apparent that your project is running behind, what considerations should be made when deciding to cut scope, push back the timeline, or ask for overtime? Or is it purely up to the ...
CraigV's user avatar
  • 1,978
25 votes
9 answers
3k views

Adding new team members to a late project

According to Brooks' Law, adding more people to a late project will make the project later (or by analogy, nine women cannot have a baby in one month). The increased lateness is due to the fact that ...
Sean Earp's user avatar
  • 2,955
23 votes
10 answers
3k views

Is estimating a project without basic requirements or user stories a good idea for a fixed cost proposal?

I am currently trying to create an estimate for a software proposal. In this context, we are requesting a fixed cost amount of funds. I personally lean toward Agile development practices. I, however,...
Michael Rosario's user avatar
20 votes
9 answers
16k views

Managing scope creep in Agile

I often get asked this question in the interview, and no matter what I answer the interviewers do not seem to get satisfied. So, they start with asking how to manage scope creep in Project Management?...
rosebrit3's user avatar
  • 301
17 votes
5 answers
1k views

How can I help my project manager deal with schedule pressure?

Often the project manager in my team is under severe pressure to commit to and deliver to a particular schedule, when this looks unlikely they get stressed and this has an impact on the whole team. ...
marcj's user avatar
  • 535
16 votes
5 answers
15k views

Should I remove a User Story from a Sprint in progress if I know we can't complete it?

In the sprint can we remove (move to the upcoming sprint) the planned stories (mid sprint), if we are 100% sure we can’t complete them? Example given: Suppose we planned to 5 stories to be completed ...
Lalit Singh Rana's user avatar
14 votes
9 answers
45k views

What is the difference between requirement and scope?

Scope is divided into two categories: Product scope, which is the features and functions that characterize a product, service, or result, and; Project scope, which is all the work needed to deliver a ...
CS Lewis's user avatar
  • 347
14 votes
6 answers
30k views

How do you manage conflicting stakeholder demands?

Occasionally, key stakeholders of a given project (perhaps those with organizational authority several levels above that of the project manager) will have conflicting requirements or demands of the ...
Sean Earp's user avatar
  • 2,955
12 votes
5 answers
4k views

Should we take into account scope changes to the Sprint to measure the team efficiency?

My question is about scope changes to the sprint after stating it. The Scrum guide says this about adaptation: A Scrum Team is expected to adapt the moment it learns anything new through inspection ...
BestAboutMe's user avatar
12 votes
5 answers
25k views

Can we add more user stories to the Sprint Backlog if the requirements change during a sprint?

We are currently working on a project where we receive a lot of change requests, and the client insists that we should deliver the changes in the current sprint! Can I add the new work to the sprint ...
Harish's user avatar
  • 251
10 votes
2 answers
433 views

Ongoing Development and Maintenance: Should I break it up into small projects, or keep one open project and keep adding milestones?

I have to manage ongoing development and maintenance of a client's web domain. There are many ideas for features to add in the future. I was wondering what the best practice would be for an ongoing ...
neildaemond's user avatar
9 votes
8 answers
1k views

Is a project without defined completion criteria really a project?

A general direction has been set, a team of people assembled, they know what their first deliverables are, and they are off and running. They don't know what the end deliverable will look like, nor do ...
Iain9688's user avatar
  • 6,858
9 votes
6 answers
2k views

Managing Gold Plating Scope Creep

Although scope creep often comes from stakeholders, it can also come from project team members in the form of Gold Plating ("when technologists augment the original requirements because of a bias ...
Sean Earp's user avatar
  • 2,955
8 votes
7 answers
4k views

Estimating when my project will be done

Suppose my project has 150 story points of work remaining to be done. Over the last 10 iterations the team has achieved the following velocities of 16, 12, 13, 5, 14, 7, 6, 12, 16, and 14. Assume two-...
Suraj Krishna Kokkirala's user avatar
7 votes
2 answers
1k views

How shall developers clarify PBI during its implementation?

Should developers have direct communication with stakeholders during Product Backlog Items implementation for their clarification. Or should all communication go through Product Owner? On the Scrum ...
Sergey Kudryavtsev's user avatar
7 votes
3 answers
2k views

what to do with out of scope tickets in JIRA

I've created a number of tickets (user stories) and added them to the backlog, however on review the stories are now deemed out of scope. What is the best practice for handling these? Should they be ...
Bartley's user avatar
  • 185
7 votes
2 answers
499 views

Can the scale of a project be considered a constraint?

The triple constraints are listed as Time, Cost and Scope. PMBOK 4th Edition lists 6 project constraints: Cost, Time, Scope, Quality, Risk, and Resources. Can the scale of a project be considered a ...
Bigyan Sijapati's user avatar
7 votes
3 answers
487 views

How do you set an initial duration for agile projects?

I am researching agile methodologies for my organization. My question is this: How do you prevent a project from running for far too long while using agile? You can be writing requirements while ...
dbobrowski's user avatar
6 votes
2 answers
1k views

What instrument to use to Define Scope of a software development project?

Define Scope is one of the processes to be accomplished in any project. An output of this process is a Scope Statement (according to PMBOK). This artifact identifies boundaries of a project and helps ...
yegor256's user avatar
  • 7,050
6 votes
1 answer
200 views

Should impact on schedule because of scope change be reported as delay?

In my company, if there is any delay in the schedule I need to report the delay-reason and countermeasure. Sometimes this delay happens because of scope change. My question is: Should I report it as ...
Sharif's user avatar
  • 163
6 votes
3 answers
501 views

How to better manage definition of project scope for business change projects?

My unit manages business change projects. In order to flesh out what a project is (i.e. what are we trying to accomplish, what is the scope, how do we define success, etc etc) we tend to get bogged ...
Doug B's user avatar
  • 8,909
5 votes
5 answers
3k views

How to anticipate delays in the project schedule?

I once managed a very intensive, very complex project that with every tool, illustrated an on-time schedule. But in the end, the project was severely delayed. I understand the concept of "known ...
Fergus's user avatar
  • 161
5 votes
2 answers
925 views

Change requests processing best practice

as usual question about change requests management. The situation is the following: Client asked to develop a new software solution based on the existing one. There must be the same functions + some ...
HappyPM's user avatar
  • 129
5 votes
3 answers
400 views

How can I complete a project with unfixed requirements from the client?

How can I politely ask a customer to participate in the design of the deliverables before we begin work? I have received a content update and brochure design job from client. Unfortunately it is so ...
cww's user avatar
  • 305
5 votes
5 answers
592 views

Accounting for scope growth in agile development

I work on a lot of small, agile software projects without huge up-front requirements; just ideas that I flesh out over time. Generally, development follows these stages: Prototype (couple of days) ...
ashes999's user avatar
  • 5,318
5 votes
3 answers
241 views

What actions can a PM take when a client pursues a sub-optimal design?

My client is not sure about the impact a particular product design would have, but insists that the product design that he suggests is workable. The Project Managers know there are other options that ...
John kiki's user avatar
5 votes
5 answers
19k views

Can someone explain the Requirements Traceability Matrix purpose?

So I was taking a sample scope management test online, and Question #9 stumped me -- the question on the traceability matrix. Can someone please explain why b is better than c? Below is the direct ...
Brian's user avatar
  • 193
5 votes
5 answers
14k views

Project Scoping Document

What type of details typically go into a project scoping document? Also, how much detail should you go into? Since, the requirements are still being decided upon? Update: The project scoping ...
chrisjlee's user avatar
  • 1,699
5 votes
4 answers
5k views

How to maintain software requirements specification (SRS) for a small agile project?

What are the best possible instruments/tools to maintain an SRS in a small agile project (up to 10 people)? How to keep this document(s) available to the entire team, to enable its baseline (and re-...
yegor256's user avatar
  • 7,050
5 votes
2 answers
1k views

How does one manage scope in JIRA?

I work in a software development company. We develop with Fixed Price contracts, thus there's a lot of BDUF (Big design up front). During the initial/planning phase, we create very big monolithic ...
testTester's user avatar
4 votes
4 answers
5k views

When is it okay to pad estimates?

Project Managers are expected to guess the future, a difficult task even in sciences like meteorology. As many projects finish late (due to expanded scope, underestimated durations, etc), it is ...
Sean Earp's user avatar
  • 2,955
4 votes
2 answers
507 views

Who should see the Vision and Scope document?

We're about to meet some influential people on my project's field (at least they're influential in my country), data mining, mainly looking for some advice and, why not, a possible alliance in a mid ...
jromero's user avatar
  • 143
4 votes
2 answers
1k views

Is there a difference between change management for scope, cost and schedule?

Is there a difference between change management for scope, cost and schedule? Is the flow of the change management for all three areas the same?
KTF's user avatar
  • 41
4 votes
2 answers
238 views

What techniques do you use to establish scope in agile

More than communications skills, lean techniques to discard useless features with no value, more than ask "what do you want?" or "is there anything else?" to the customer. Reading the book Agile ...
Maximus Decimus's user avatar
4 votes
5 answers
196 views

Is signing off projects supposed to be hard?

I generally find signing off projects hard. Every time I think that I am about to sign the project off, something crops up unexpectedly with the client asking for last minute amendments. This can ...
bobo2000's user avatar
  • 3,892
4 votes
2 answers
985 views

How can I force an epic to have a limited/finite scope?

Background I'm working for a web development agency. I take responsibility for managing the work that the developers in our company do for our client. We're using JIRA for task management. Epics ...
Julius Š.'s user avatar
4 votes
2 answers
119 views

Avoid to kill project without reducing scope

Within a project, we develop an application. The project is set up as follows: The overall application is divided into four different "level". We completed one of those levels in four month. We use ...
changtung's user avatar
  • 181
4 votes
1 answer
368 views

How to manage business and technical requirements?

According to Gojko Adzic book "Specification by example" we have to separate business and technical requirements. In our company we have tech req's in Given/When/Then format. How about business ...
Ruslan Doronichev's user avatar
3 votes
5 answers
1k views

Scope creep and creepy stories?

In Agile, Scrum, in which situations is used the word "creep" ? Can I tag or define my stories added in an active sprint as creep? In my current company, we work using Agile and Scrum ...
Bastien Vandamme's user avatar
3 votes
5 answers
2k views

Scope, Time & Cost Triangle Balancing To Motivate Team and Satisfy Client

I have worked on two start-up firms and observed that our product managers over promises (at least from my vantage) to our client always. The projects in which our team members have been worked out ...
Mani's user avatar
  • 167
3 votes
4 answers
2k views

How should a project manager handle a request for contracted software to produce twice as many reports as specified in the project's requirements?

I have joined a late-phase software project and there is a great deal of disagreement between my management and the client about work items they are claiming to be outstanding. In short, our business ...
Brian R's user avatar
  • 181
3 votes
2 answers
109 views

Vendor selection being squeezed in as project's scope - how to best respond?

In one of projects, the customer is trying to include the vendor selection as part of the fixed cost project. While the scope of the fixed cost project clearly says to work with "an external system ...
Amrinder Arora's user avatar
3 votes
2 answers
806 views

How does the team deliver consistent velocity when user stories are de-scoped mid-way through a sprint?

We are using the Rally tool for managing our sprints. Mid-way through one of the sprints, the Product Owner de-scoped two user stories. These two stories are complex user stories carrying 8 story ...
ramu's user avatar
  • 671
3 votes
4 answers
628 views

Who decides if something should NOT be injected into a Sprint?

On some teams, I've seen it be a combination of operations and Product Management stating that either new/missed requirements came in, or bugs are severe enough to warrant injection. The Scrum Team ...
Mark Saluta's user avatar
3 votes
3 answers
3k views

What to do when someone says "that is not an acceptable solution"?

I've been running into this a lot lately between bosses and clients. I am told about a problem where there is only 1 solution. e.g.: When asked to create a job posting and in describing what we do: ...
LVDuke's user avatar
  • 33
3 votes
1 answer
3k views

What is the difference between scope creep and scope gap?

As per understanding from given link, scope creep is unapproved additional works, requirements or features of a new product. But I am not clear about: what, then, is scope gap? As per definition, ...
Kapi's user avatar
  • 33
3 votes
4 answers
1k views

How to measure scope change?

Is there a way to somewhat-objectively measure changes to project scope? Our team (a new PMO) is looking for a way to measure how much the projects we manage change over time. How can we measure ...
Joe Schmoe's user avatar
3 votes
4 answers
3k views

How do you respond to Out of Scope requests?

In my software development project, the type of contract is fixed and the client gave the requirements. In the requirements, there are detailed specifications The client then asked for additional work ...
Gio Lasquety's user avatar