Questions tagged [scope]

The scope tag is used for questions about how to effectively manage the scope of a project. Also, use this tag for scope-reduction questions.

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32
votes
10answers
40k views

What's the difference between Scope Creep vs Scope Change?

Not a beginner question. I've seen too many otherwise competent PM's that don't know the difference, and I'm curious how others define it. Bear in mind, Scope Creep and Gold-plating are not the same ...
27
votes
8answers
10k views

De-scope vs push back timeline vs overtime?

When it becomes apparent that your project is running behind, what considerations should be made when deciding to cut scope, push back the timeline, or ask for overtime? Or is it purely up to the ...
24
votes
9answers
3k views

Adding new team members to a late project

According to Brooks' Law, adding more people to a late project will make the project later (or by analogy, nine women cannot have a baby in one month). The increased lateness is due to the fact that ...
23
votes
10answers
2k views

Is estimating a project without basic requirements or user stories a good idea for a fixed cost proposal?

I am currently trying to create an estimate for a software proposal. In this context, we are requesting a fixed cost amount of funds. I personally lean toward Agile development practices. I, however,...
18
votes
9answers
10k views

Managing scope creep in Agile

I often get asked this question in the interview, and no matter what I answer the interviewers do not seem to get satisfied. So, they start with asking how to manage scope creep in Project Management?...
17
votes
5answers
950 views

How can I help my project manager deal with schedule pressure?

Often the project manager in my team is under severe pressure to commit to and deliver to a particular schedule, when this looks unlikely they get stressed and this has an impact on the whole team. ...
15
votes
5answers
11k views

Should I remove a User Story from a Sprint in progress if I know we can't complete it?

In the sprint can we remove (move to the upcoming sprint) the planned stories (mid sprint), if we are 100% sure we can’t complete them? Example given: Suppose we planned to 5 stories to be completed ...
13
votes
6answers
26k views

How do you manage conflicting stakeholder demands?

Occasionally, key stakeholders of a given project (perhaps those with organizational authority several levels above that of the project manager) will have conflicting requirements or demands of the ...
12
votes
9answers
39k views

What is the difference between requirement and scope?

Scope is divided into two categories: Product scope, which is the features and functions that characterize a product, service, or result, and; Project scope, which is all the work needed to deliver a ...
11
votes
3answers
15k views

Can we add more user stories to the Sprint Backlog if the requirements change during a sprint?

We are currently working on a project where we receive a lot of change requests, and the client insists that we should deliver the changes in the current sprint! Can I add the new work to the sprint ...
10
votes
2answers
401 views

Ongoing Development and Maintenance: Should I break it up into small projects, or keep one open project and keep adding milestones?

I have to manage ongoing development and maintenance of a client's web domain. There are many ideas for features to add in the future. I was wondering what the best practice would be for an ongoing ...
9
votes
6answers
2k views

Managing Gold Plating Scope Creep

Although scope creep often comes from stakeholders, it can also come from project team members in the form of Gold Plating ("when technologists augment the original requirements because of a bias ...
8
votes
7answers
3k views

Estimating when my project will be done

Suppose my project has 150 story points of work remaining to be done. Over the last 10 iterations the team has achieved the following velocities of 16, 12, 13, 5, 14, 7, 6, 12, 16, and 14. Assume two-...
8
votes
5answers
1k views

Is a project without defined completion criteria really a project?

A general direction has been set, a team of people assembled, they know what their first deliverables are, and they are off and running. They don't know what the end deliverable will look like, nor do ...
7
votes
2answers
1k views

How shall developers clarify PBI during its implementation?

Should developers have direct communication with stakeholders during Product Backlog Items implementation for their clarification. Or should all communication go through Product Owner? On the Scrum ...
7
votes
2answers
430 views

Can the scale of a project be considered a constraint?

The triple constraints are listed as Time, Cost and Scope. PMBOK 4th Edition lists 6 project constraints: Cost, Time, Scope, Quality, Risk, and Resources. Can the scale of a project be considered a ...
7
votes
3answers
449 views

How do you set an initial duration for agile projects?

I am researching agile methodologies for my organization. My question is this: How do you prevent a project from running for far too long while using agile? You can be writing requirements while ...
6
votes
2answers
1k views

What instrument to use to Define Scope of a software development project?

Define Scope is one of the processes to be accomplished in any project. An output of this process is a Scope Statement (according to PMBOK). This artifact identifies boundaries of a project and helps ...
6
votes
1answer
82 views

Should impact on schedule because of scope change be reported as delay?

In my company, if there is any delay in the schedule I need to report the delay-reason and countermeasure. Sometimes this delay happens because of scope change. My question is: Should I report it as ...
5
votes
5answers
3k views

How to anticipate delays in the project schedule?

I once managed a very intensive, very complex project that with every tool, illustrated an on-time schedule. But in the end, the project was severely delayed. I understand the concept of "known ...
5
votes
3answers
348 views

How can I complete a project with unfixed requirements from the client?

How can I politely ask a customer to participate in the design of the deliverables before we begin work? I have received a content update and brochure design job from client. Unfortunately it is so ...
5
votes
5answers
532 views

Accounting for scope growth in agile development

I work on a lot of small, agile software projects without huge up-front requirements; just ideas that I flesh out over time. Generally, development follows these stages: Prototype (couple of days) ...
5
votes
5answers
18k views

Can someone explain the Requirements Traceability Matrix purpose?

So I was taking a sample scope management test online, and Question #9 stumped me -- the question on the traceability matrix. Can someone please explain why b is better than c? Below is the direct ...
5
votes
5answers
13k views

Project Scoping Document

What type of details typically go into a project scoping document? Also, how much detail should you go into? Since, the requirements are still being decided upon? Update: The project scoping ...
5
votes
4answers
4k views

How to maintain software requirements specification (SRS) for a small agile project?

What are the best possible instruments/tools to maintain an SRS in a small agile project (up to 10 people)? How to keep this document(s) available to the entire team, to enable its baseline (and re-...
4
votes
4answers
5k views

When is it okay to pad estimates?

Project Managers are expected to guess the future, a difficult task even in sciences like meteorology. As many projects finish late (due to expanded scope, underestimated durations, etc), it is ...
4
votes
2answers
478 views

Who should see the Vision and Scope document?

We're about to meet some influential people on my project's field (at least they're influential in my country), data mining, mainly looking for some advice and, why not, a possible alliance in a mid ...
4
votes
2answers
1k views

Is there a difference between change management for scope, cost and schedule?

Is there a difference between change management for scope, cost and schedule? Is the flow of the change management for all three areas the same?
4
votes
2answers
157 views

What techniques do you use to establish scope in agile

More than communications skills, lean techniques to discard useless features with no value, more than ask "what do you want?" or "is there anything else?" to the customer. Reading the book Agile ...
4
votes
5answers
169 views

Is signing off projects supposed to be hard?

I generally find signing off projects hard. Every time I think that I am about to sign the project off, something crops up unexpectedly with the client asking for last minute amendments. This can ...
4
votes
2answers
460 views

How can I force an epic to have a limited/finite scope?

Background I'm working for a web development agency. I take responsibility for managing the work that the developers in our company do for our client. We're using JIRA for task management. Epics ...
4
votes
2answers
99 views

Avoid to kill project without reducing scope

Within a project, we develop an application. The project is set up as follows: The overall application is divided into four different "level". We completed one of those levels in four month. We use ...
4
votes
1answer
268 views

How to manage business and technical requirements?

According to Gojko Adzic book "Specification by example" we have to separate business and technical requirements. In our company we have tech req's in Given/When/Then format. How about business ...
3
votes
4answers
388 views

How should a project manager handle a request for contracted software to produce twice as many reports as specified in the project's requirements?

I have joined a late-phase software project and there is a great deal of disagreement between my management and the client about work items they are claiming to be outstanding. In short, our business ...
3
votes
2answers
89 views

Vendor selection being squeezed in as project's scope - how to best respond?

In one of projects, the customer is trying to include the vendor selection as part of the fixed cost project. While the scope of the fixed cost project clearly says to work with "an external system ...
3
votes
2answers
642 views

How does the team deliver consistent velocity when user stories are de-scoped mid-way through a sprint?

We are using the Rally tool for managing our sprints. Mid-way through one of the sprints, the Product Owner de-scoped two user stories. These two stories are complex user stories carrying 8 story ...
3
votes
3answers
2k views

What to do when someone says “that is not an acceptable solution”?

I've been running into this a lot lately between bosses and clients. I am told about a problem where there is only 1 solution. e.g.: When asked to create a job posting and in describing what we do: ...
3
votes
1answer
1k views

What is the difference between scope creep and scope gap?

As per understanding from given link, scope creep is unapproved additional works, requirements or features of a new product. But I am not clear about: what, then, is scope gap? As per definition, ...
3
votes
4answers
136 views

How to measure scope change?

Is there a way to somewhat-objectively measure changes to project scope? Our team (a new PMO) is looking for a way to measure how much the projects we manage change over time. How can we measure ...
3
votes
4answers
835 views

How do you respond to Out of Scope requests?

In my software development project, the type of contract is fixed and the client gave the requirements. In the requirements, there are detailed specifications The client then asked for additional work ...
3
votes
4answers
738 views

Removing items from the sprint backlog due to emergency

There is a lot of good debate here about changing the scope of a sprint backlog due to normal work circumstances; PO wants a new story, a dependency didn't materialize, etc. In our case one of the ...
3
votes
3answers
399 views

How (and in what units) to measure the product scope?

Short version: How and in which units is it better to measure the product scope (volume of incoming requirements / amount of business functionality) if different parts of product (different ...
3
votes
4answers
355 views

How can I manage a rapidly changing copy deck with a fixed deadline?

One of the projects I am managing is the creation of a large website for a very sensitive client. I am in a position where it's crunch time and I am being asked to promise on delivery dates for ...
3
votes
3answers
99 views

Scope in 4 party sponsored open source project

As a web development company, we are developing highly customized and complex websites based on a popular open source platform (Joomla). I see that 4 of our clients have an overlapping problem, so I ...
2
votes
2answers
851 views

Does a Product Owner submit to Change Control before re-grooming Product Backlog?

In your experience, have you found it beneficial to enforce Change Control upon a Product Owner after the Product Backlog has been agreed? IE If he/she wishes to change the scope by adding in/taking ...
2
votes
5answers
85 views

Best way to report impact of accepting additional work in scope?

Org I work in is trying to be agile, but often struggles with respecting the committed scope during a sprint and keeps forcing us to accept new work. This is coming at a cost; happiness and quality. ...
2
votes
2answers
267 views

Reduce Scope or Kill the Project?

My goal is to implement business application. I have 10 days to complete, and my estimation says that i need 40 days. In a team there are two programmers and one programmer-PM. I assume one ...
2
votes
6answers
977 views

How to minimize scope creep?

Scope creep can easily transform a good project into a distressed one. What are the methods for minimizing continuous expansion of project requirements?
2
votes
2answers
235 views

Can Fixed Scope/Variable Timescale be Agile?

I have an ongoing argument - our delivery manager tried to introduce a "release after 3 sprints" pattern into our teams. Unfortunately, like many businesses, the actual work can be x number of ...
2
votes
1answer
598 views

Are Delighters equivalent to Gold Plating?

Is there a link / similarity between the delighters mentioned in Kano model and gold plating? Do both these terms define the same concept? Can a delighter be a cause for a project failure?