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Questions tagged [task-management]

This tag is intended to enclose all tickets related to methods or softwares used to manage team's tasks.

0
votes
0answers
17 views

Paralle task management in MS Project

I have a single resource and I want to assign two parallel tasks to him. I regularly use resource percentage to assign e.g. 30% to task 1 and 70% to task 2, but in this situation in cannot be useful, ...
2
votes
1answer
53 views

Viewing all of my open tasks in Jira

On Jira's homepage, it displays all tasks assigned to me, including tasks that are "closed", "obsolete", or "won't fix". I tried searching for tasks and filtering by status, but it doesn't display all ...
0
votes
0answers
17 views

How can you represent a task which only takes place at specific days on MS Project?

I want to represent a task which only takes place at specific days on MS Project: for example, on 01/01/2018 between 9:00 and 11:00, on 03/03/2018 between 10:00 and 12:00 and on 12/03/2018 between 11:...
2
votes
4answers
205 views

What are the benefits of queuing tasks as opposed to assigning them?

When something needs to be done, be it a new task or getting help with an existing one, a knee-jerk reaction I've often seen in the wild is finding a person to do it. Here are some random examples of ...
1
vote
3answers
62 views

Is creating mock-ups a good idea when starting to develop a new project?

I'm designing my first Android App, and I find it very hard to actually understand what my system should actually do. I have a general Idea but when I try to tell it to others I fail to communicate ...
-1
votes
2answers
51 views

How to break up large projects that are linked? [on hold]

We have a project with only two deliverable that the client cares for. They are: Launch a web application which is an improvement on a current system; Launch a new way of buying something online that ...
0
votes
4answers
100 views

How can I leverage JIRA ticket assignments to encourage group ownership, pairing, and swarming without bypassing other core functions?

Background & Objectives Atlassian JIRA is really just a ticketing system at heart. While there are a number of agile-ish workflows and plugins available to the system, the fundamental design of ...
3
votes
2answers
103 views

Why four levels of defect severity?

When looking around for examples of how five levels of defect severity are named it turned out that almost everybody seem to use four levels of severety (they name them differently though). Is there ...
0
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2answers
39 views

Project 2010 schedule a task ALAP using a deadline

I have a task with fixed duration that must finish by a certain date. It has several predecessors. If I schedule it manually (start and finish date) it obviously works OK, but I would rather schedule ...
0
votes
1answer
121 views

Project 2016 update task start dates - am I asking too much?

new to the site and to Project so please bear with me. I'm tinkering with Project and have set up a simple schedule, 4 auto schedule tasks, all effort driven and linked FS. Task 2 has a duration of 2 ...
0
votes
1answer
86 views

MS Project - how to set a task to finish before else start after a set period

I'm trying to set a task to either be wholly complete by 1st Dec, if not then start after 1st Jan (i.e. don't start at all if it can't be completed by 1st Dec). I don't want to split the task. Is ...
-1
votes
1answer
138 views

Split task in case of interruption: know when start, postpone finish based on interruptions

I'm new in Microsoft Project & in the forum, so forgive me if my comment is just imposible to manage... I have a team in which some of the members get continuous interruptions due to urgent ...
-3
votes
1answer
58 views

How can I improve the team efficiency [closed]

I am 20 years old and together with my friend have been working on side projects since 4 years ago. This summer we finished high school and thought of taking things more seriously. We took a worker ...
-1
votes
1answer
76 views

Subscription to the JIRA filter for the reporter and team leader

I need to set up a filter subscription for sending a list of issues that are not in (Resolved, Closed) AND assignee is EMPTY to reporters and to their team leaders. So I need to find any issues for ...
1
vote
1answer
132 views

MS Project autoschedule - full days of work are bleeding into next day

I'm scheduling weeks of work in Microsoft Project (2013) wherein each task will normally take a full day of work/duration for a crew. I'm scheduling them for 10-hour days and the duration of the work ...
3
votes
3answers
2k views

How to visualize and manage task dependencies?

I often have the need to achieve a specified goal (e.g. deliver a piece of software functionality). At the start of the work I identify the goal and can list some tasks needed to bring about the ...
10
votes
4answers
594 views

Agile team full of part time developers

I often see projects at my company that are full of part-time developers, meaning they work some % on different projects. Additionally, management seems to be on the Agile hype train. I feel that ...
-1
votes
1answer
95 views

How do I turn off a task if another task is assigned work?

Based on a template. Is there a way to turn off a task if another task has been assigned work? I am in a company that uses massive templates and it would be great to turn off those tasks automatically ...
11
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5answers
450 views

How to deal with non-project work requests on developers?

(I'm new to Scrum) At my company we are relatively few developers (1-3 / per team) with very fixed project responsibilities (If you started product X, you'll be responsible for it as long as it exists)...
0
votes
1answer
54 views

MS Projects show task always in timesheet

I am currently using Microsoft projects 2016 with time sheets. How can i create a task which is always shown in my time sheet with 0 planned work time? I have administrative tasks beside my project ...
2
votes
1answer
436 views

JIRA: how to have many Kanban boards for one project

Here is the situation: I have one project with several issues relating to tasks our team has to complete. We (currently) have two "categories" of tasks to complete. Let's call them: "Environment Setup"...
2
votes
2answers
1k views

Prioritizing WITHIN the priority matrix

Before the Internet, when I ran my own small business, I took a seminar that taught me about using the priority matrix. That was useful, but the second part was even more useful and I'm struggling to ...
1
vote
2answers
410 views

How to define work breakdown structure (WBS) with alternative paths?

I'm a beginner with Project Management, but I am trying to apply my knowledge to one endeavour in my job. I have a deliverable that can be satisfied by two solutions: one more desirable and one less ...
-3
votes
2answers
95 views

Best solution for team managment [closed]

We are using three tools for handle our jobs, Slack for communication Trello for Task Management Google Docs for Documentation because these tools have not good integration with each other ( and ...
1
vote
2answers
47 views

Planning a release around the Apple's AppStore in mind

I am currently working for a company that has adopted scrum and we are trying to figure a rule for how to account for tech support, bug fixing and the unknowns of the Apple appstore within our sprints....
3
votes
4answers
74 views

Disallow tasks to be marked as complete until dependencies also complete

I would like to create tasks and indicate their dependencies. Lots of software does this but I would like it to only allow a task to be marked as complete when all its dependencies are also marked as ...
0
votes
2answers
165 views

How to represent tasks with subtasks over versions?

I have tasks T1, T2,...TN. Each task has subtasks S11,S12,...,SNM. Each subtask takes some amount of time. For version V1 I have t1 months, for version V2 I have t2 months,... For simplicity I assume ...
0
votes
1answer
117 views

Gantt diagram alternative: cards instead of tasks, one guy per task [closed]

Is there an alternative to the Gantt diagram, which differs in the following way. From top to bottom employees are listed, not tasks. The task is presented as a rectangle on an employee's 'timeline'. ...
0
votes
2answers
282 views

Managing project in LAN network [closed]

I'm managing a project in my company, and we have many tasks that should be assigned to many employees and then be tracked. We use telephone communication, e-mails and even face to face ...
0
votes
1answer
4k views

MS Project: Make task delays visible

I want to show the delays that are caused by moving the end of a task. Let's say I have a task that is planned like that: Task 1 - Start: 26.10.2015 End: 20.11.2015 Now the following changes occur: ...
-1
votes
1answer
452 views

Task status tracking

Independent from project type (agile/non-agile) and independent from the depth and size of projects and tasks, I need to keep tracking multiple tasks of multiple projects. Currently I use a status-...
4
votes
4answers
353 views

PM communication model

In our search for a zero-email SE/BIM solution, we’re struggling to strip communication ‘terms’ to their essence. In PM-jargon, we tend to use many terms, such as; Decision - Action - Task - Note - ...
2
votes
1answer
439 views

How can I make a joint management of gantt chart, calendar view and time tracking? [closed]

I want to manage my project by means of a Gantt chart, combined with a cakendar view and an easy time tracking tool. I've been looking for a product (app or program) that would integrate Gantt, ...
2
votes
3answers
447 views

Assign verification person on Jira Board

I've googled a lot about that but couldn't find appropriate solution so far. We have almost default Jira Agile board with last columns: In Progress, Verify, Closed. Workflow is: Developer move task ...
4
votes
6answers
2k views

Definition of Done or How to really finish tasks?

Sometimes it is hard to close a task. There might come a new information which demands an update of the task. The task remains a long time almost finished. New Versions and baselines allows us to ...
4
votes
3answers
456 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
1
vote
4answers
239 views

In Asana is there a way to associate completed tasks with a release version?

I'm working mostly in Asana right now, and am hoping to find a way to associate completed tasks with a versioned cut of product (software in this case). Am I supposed to hack my workflow by creating ...
1
vote
3answers
325 views

What's the best way to manage business tasks alongside technical tasks?

Our company is currently using Jira Agile to manage user stories/tasks in two-week sprints. However, there are business deliverables that also need to be completed (e.g. install guide, internal FAQ, ...
1
vote
2answers
705 views

Is there any of Special way of showing Tentative Tasks in a Gantt graph using Project Libre?

I'm documenting a Software Web Application Project Plan. The customers have sent us: 1) snapshots of the various Web pages, and 2) Change Request Snapshots of some existing Web pages that we already ...
6
votes
3answers
565 views

When to add tasks to stories and how to estimate tasks?

In our agile team we frequently encounter the issue where the Scrum Master points out that all of our stories should be fully tasked and estimated prior to an iteration and once these tasks have been ...
6
votes
3answers
437 views

Estimate employee overhead due to interruptions

I am trying to estimate an overhead due to the effect of interruptions on an employee. For example: Imagine an employee who is responsible for repair services. He gets called on a daily basis by ...
0
votes
1answer
93 views

Split time recording method for tasks in Project Server

We would like to separate % Work Complete, Work, Remaining Work, Actual work in the task updates on Project Server. For example, a resource is allocated to work 8 hours on a task. The resource records ...
-2
votes
1answer
748 views

Which specific tasks do fall under “Project Support” activity?

I need some advice on what tasks can fall under "Project Support" activity in a similar way that we can say the following fall under "Project Development" Requirement gathering coding testing
1
vote
1answer
805 views

How to make personal tasks in Asana reflect general project task priorities

We use Asana a lot for task and bug management with less technically oriented customers and externals. This works well except for one feature that keeps confusing everybody: the fact that the order of ...
2
votes
5answers
328 views

Immediately assign tasks to everyone or task by task?

There are more people working on the project. I created like 50 tasks. The project is programming of an application. I am a project manager here. I have 2 options: Assign all tasks to corresponding ...
8
votes
3answers
2k views

How to map user stories into tickets?

Currently in my workplace we use Redmine as our backlog management system. It works pretty well for us, but lately (as the company grew), I've been noticing that our tickets tend to be very long (both ...
0
votes
2answers
102 views

Project/Ticket Managment [closed]

I have recently been tasked with finding and implementing a solution for task/project management. I have come here for some suggestions to see what you use. There are however some rather specific ...
4
votes
2answers
3k views

Is it possible to synchronise TFS work items with outlook or sharepoint tasks?

Is there any integration between Team Foundation Server work items and tasks in either sharepoint or outlook?
1
vote
2answers
1k views

Project, Time, and Task Management software 1 person [closed]

I have spend countless hours trying demos of the 100's of types of project and task management software out there, and none seem to fit the bill of exactly what I am looking to accomplish. I decided ...
1
vote
4answers
1k views

Subtask linking

I have 2 tasks like Task A and B. Task A has 2 Subtask named A1 and A2 and the same for Task B(B1 and B2). Task B1 needs Task A1 to be done befor starting and Task B2 needs Task B1 to be done before ...