Questions tagged [tasks]

Questions relating to the management of individual tasks in a project or within project management software.

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How should tasks be named in the Kanban approach?

I'm currently working on an "End of Studies" project with a friend. We are making this inside an IT company. We chose Kanban because, for us, it would be a great moment to try something new ...
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1 vote
2 answers
86 views

4 people, 4 unrelated Tasks. Each person gets one task, based on preferences

Looking for the fairest way to distribute tasks based on preferences. Was thinking of preferential voting, but not sure how to generalize that for multiple people. Here is an example of how a person ...
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1 answer
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MS Project (2013): How to assess impact of overtime?

I have set up what I think is a relatively simple 2013 project using the default settings. I start with some manually scheduled milestones at the beginning followed by a bunch of auto-scheduled tasks. ...
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1 answer
95 views

Is it appropriate to say that a technical task is easy to do given that it is?

I'm currently a junior PM with a small team of software engineers. Some of the engineers are junior, thus I assign relatively easy tasks for them to discover different parts of the codebase. The issue ...
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2 answers
93 views

How should I account for automated steps in Kanban board?

This is a small question to understand Kanban better. Right now, I am managing a Scrum team and decided to learn about Kanban a bit more to understand differences and (if needed) to choose the better ...
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1 answer
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A resource can be assigned to a task before it's available

I have a resource available from 10am to 6 pm but I can assign a task to that resource with a start time of 9:30 am. I would think that should be disallowed, or at least flagged, but it is not. How do ...
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3 votes
3 answers
287 views

Is Task always decomposed from User Story?

I've heard many times that tasks are basically subsets of user stories and they are derived from User Stories, so on the scale of amount of work that is needed to finish them, a Task is always smaller ...
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2 votes
2 answers
179 views

Estimating Tasks which have been split from a User Story

Let's say we have a good User Story with Acceptance Criteria and Definition of Done. But the Story is too big and needs to be split into tasks. The team only uses hours for estimating the backlog ...
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1 vote
1 answer
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MS Project Task Dependencies

Can anyone recommend a "clean" way to set up these three tasks? Thanks! Task A Task B Task C - Both Task A and Task B are predecessors of Task C as follows: Task C to start when Task A ...
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4 votes
1 answer
125 views

How should large non-reducable tasks be handled in Scrum?

How are tasks that do not fit in a Sprint handled in Scrum? I see the benefit in delivering incremental value each Sprint, but I don't see how all tasks can be reduced to take no longer than a week or ...
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  • 141
-1 votes
2 answers
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Finding amount of work from quantity and skill of the resource

Question 1) So lets say we have a wall that is 400 sf of area. Lets say one labor can produce 40 sf of wall per day. Then we have 400/40=10 days for 1 labor to build this wall. So this is the duration ...
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6 votes
7 answers
2k views

Who consumes estimates?

Consider a company that: works on an own product(not a contractor), the product has already been released(but is expected to need years of further active development), the product is a consumer app(...
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Todo Note taking and Eisenhower Decision Matrix - Quadrant 2: Not Urgent but Important Tasks

Bases on the theory of the Eisenhower Decision Matrix, one is supposed to dedicate time preferably to the Quadrant 2 (Q2): Not Urgent but Important Tasks. (reference: The Art of Manliness) Is to-do ...
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2 votes
3 answers
178 views

Does such physical-whiteboard-per-team management process exist in the literature?

Does the following sound similar to some established (now or in the past) practice? One big whiteboard per team. Tasks are written down in a single short sentence(e.g. "refactor Frubnicator" ...
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0 answers
113 views

Customize the TFS Scrum board

Here is a TFS Scrum board I got from Internet: I want to know if it is possible to customize the card, as it does have the name of attributed person as redundant information. I would want to replace ...
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  • 161
1 vote
1 answer
183 views

Is it possible to display multiple tasks on a single line using ProjectLibre?

I have a project that I have 15 main tasks on. One of them is Meetings. I have had X meetings, and the duration is 1-day. Is there any way to show multiple bars on a single line showing these Meetings ...
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2 answers
193 views

JIRA how to better manage tasks without stories, and stories without tasks?

Is it possible to make it such that single-issues (stories without tasks) can be tracked the same way a story with one task can be tracked? At my company, stories with no tasks are put under "...
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9 votes
6 answers
1k views

Is tracking billable time for Scrum ceremonies in JIRA an anti-pattern?

We use Story Points for estimating complexity of User Stories, but we bill hours to the client. This is the very first Scrum project within our company, and we don't have enough data to calculate a ...
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1 vote
0 answers
35 views

MS Project, Resource Availability, Task Usage work hours

I've been using other tools for awhile and have to jump back into MS Project. I started a high level plan with tasks and resources, however, I'm having trouble remembering the specifics around Task ...
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1 vote
1 answer
33 views

Can I link or have formulas between task times?

Is it possible to use a formula to get information from "TASK A" as an input "work" in task B? Example: Task A is fixed duration of 2 weeks. I have assigned some resources and the total work they do ...
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-2 votes
1 answer
79 views

task/workflow management best practice [closed]

I know this is not a specific question and I could rephrase it as such if necessary. I am seeking recommendations on how to manage an individual (my own) task list or how best to create a work ...
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1 vote
2 answers
108 views

How to reconcile WIP limits with tasks done in parallel by one dev?

Let's say we have five Stories, A, B, C, D, and E. However, while D and E are clearly separate business requirements and should be tested/documented separately, the technical requirements are related/...
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1 answer
369 views

Parallel task with single person poject in microsoft project

I am making plan for my personal project.I have deadline for top level task(Project Planning- 31 days). I have rough idea of how I can divide these 31 days among sub-tasks. For example, Problem ...
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  • 103
1 vote
1 answer
443 views

Milestone behavior in MS Project

I am working in MS Project with a project someone else set up. This project contains 29 activities which are auto scheduled, has a minimum start date constraint on an activity, and two milestones. The ...
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0 votes
2 answers
86 views

Tasks during sprint planning

For the next sprint, Jira displays the total number of story points in the backlog, calling it "Estimate.". This number leaves out tasks, which are estimated in hours, not story points. This makes it ...
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5 votes
2 answers
252 views

Small Projects: Asking the right questions

I'm a data analyst. I get assigned small projects. The projects usually take anywhere from 1 day to 2 weeks to complete. An example would be: Create a system/query that will generate a list of roads ...
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0 votes
1 answer
128 views

MS Project: Sub-tasks causing unexpected 'Late Start'

I'm attempting to build a schedule and use MS Project to calculate dates and flow, based on constraints and task linking, but am unable to overcome an apparent issue with how the 'Late Start' is ...
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  • 103
2 votes
1 answer
3k views

How can the Backlog Item's Effort field be auto calculated in Azure DevOps?

In Azure DevOps, under the Scrum template, is there a way to auto calculate the Backlog Item's "Effort" field based on the summation of its child Task items' "Remaining Work" field? Example: A new ...
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1 vote
1 answer
465 views

Microsoft Project 2019 - problem allocating resources to tasks outside their calendar working hours

We have a standard calendar work week. (Monday to Friday with weekends off) Our resources have "standard" calendar - so scheduling as standard for them is a normal work week. However, we have ...
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1 vote
1 answer
792 views

What is the difference between ABCD analysis and Eisenhower method?

According to Wikipedia, the ABCD analysis is: Activities are ranked by these general criteria: A – Tasks that are perceived as being urgent and important, B – Tasks that are important but ...
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3 votes
3 answers
866 views

User Story breakdown - Technical Task + User Feature

My team is building a web application that has the following high-level user story: As a user, I would like the ability to bulk exclude components from a given country. The work breaks down into ...
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1 vote
1 answer
124 views

Microsoft Project 2013 - Auto leveling according to Resource Availability

I am building a project plan on Microsoft Project 2013 and can't understand why it is not allocating a resource. I have a task set as auto scheduled, fixed work, with a 7 day effort assigned to a ...
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3 votes
4 answers
370 views

How to arrive at a project plan for migrating a legacy web application to ReactJS based application

I need to come-up with a project plan for migrating a legacy web application to a ReactJS based application. The legacy web application is written in Vanilla JS, HTML, CSS and there are approximately ...
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2 votes
1 answer
65 views

Is it wrong to put all projects in one VSTS project and then create nested epics

I had been reading on structuring VSTS. The guideline on structure of projects isn't very clear. Our scenario is that we have lots of projects and only a small team of 3 developers, 2 testers and 2 ...
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23 votes
4 answers
4k views

Task estimation for PMs who are not developers

While working Agile, how can a PM estimate a task when he/she is not a developer?
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3 votes
2 answers
284 views

How can I show short tasks (less than 8 hours) in a JIRA Gantt chart?

I recently installed a few apps (like BigPicture) which help you see the order of work of each programmer. The problem is that when I link some tasks with estimates less than one work day, the Gantt ...
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2 votes
0 answers
172 views

Ms project - Avoid task split up in minutes

I am trying to update my ms project plan with the following: - replan al 0% and partly completed tasks from the new status date. - Tasks can be split up - Plan based on priority and available time for ...
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3 votes
2 answers
215 views

How to correctly define tasks in a user story? And can you split the tasks between sprints?

I'm fairly new to Scrum and I'm working with a group of colleagues on a project to learn more about it. Long story short our project is simply creating a website for tourists of our country where they ...
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1 vote
1 answer
496 views

MS Project - Summary Task split by leveling

I have a summary task, and have the 'Leveling Can Split' option set to No. The four subtasks which are in sequence, also have LCS set to No. In the Leveling options I also have 'Leveling can create ...
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1 vote
1 answer
4k views

EOT and LOT vs EET and LET

Are the Earliest Occurrence time and Latest occurrence time same as the Earliest Event time and Latest event time or are they different? If they are different can you please explain to me what are EOT ...
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4 votes
4 answers
2k views

How to deal with a team that fails to complete a task?

I had been in a situation where details about the task and the target to be followed have been explained to the team. However, in spite of multiple follow-ups, they fail to complete the defined tasks ...
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2 votes
3 answers
2k views

How to split or manage a PBI/User Story in multiple sprints for different task types

We're struggling to break Product Backlog Items (PBIs)/User Stories into Sprint-sized chunks as we have multiple steps that need to be completed in a linear fashion. Each release goes through ...
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3 votes
2 answers
2k views

ProjectLibre: One person two tasks at the same time

I'm trying to schedule a few tasks in ProjectLibre and I'm also fairly new to PM The problem Suppose we have Person1, and he'scheduled on two tasks (100%): Install device (duration=1hr) Test ...
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1 vote
1 answer
94 views

MSProject show main resource on Summary tasks

How can I show the main (resource with maximum hours) for Summary tasks. I suspect I would need to set a custom text field to show this, but how would I structure this? thanks
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7 votes
3 answers
709 views

Can I break down a vertical story into horizontal tasks?

My team and I are implementing Scrum in our project. We are at the phase of dividing user stories into tasks to assign to each developer. I understand the concept of Slicing the Cake where a user ...
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  • 177
0 votes
2 answers
454 views

I want to create a summary task without indenting the subtasks

Is there a way to create a highlevel task that will summarize all the subordinate tasks without indenting the subtasks?
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1 vote
1 answer
38 views

How can you represent a task which only takes place at specific days on MS Project?

I want to represent a task which only takes place at specific days on MS Project: for example, on 01/01/2018 between 9:00 and 11:00, on 03/03/2018 between 10:00 and 12:00 and on 12/03/2018 between 11:...
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  • 111
0 votes
1 answer
46 views

Finding a to-do app to track a particular set of daily tasks given to the team [closed]

We are a small team of developers. We have created a product in text messaging field. Now we have hired few guys for increasing seo of our product website. We have created a list of tasks (...
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0 votes
4 answers
74 views

Is creating a task to write many stories appropriate?

At my company, we often have meetings where we brainstorm / plan for next steps for our projects. After the meetings, I feel like I have a bunch of stories to write, and creating thorough and ...
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  • 103
1 vote
1 answer
231 views

How to create a "smart" checklist in excel or google sheets?

We have a need to create a template checklist for our workflow and at a past job we had a template checklist that had various tabs for each process of the workshare that needed to be complete. For ...
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