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Questions relating to the management of individual tasks in a project or within project management software.

3
votes
1answer
17 views

Can I break down a vertical story into horizontal tasks?

My team and I are implementing Scrum in our project. We are at the phase of dividing user stories into tasks to assign to each developer. I understand the concept of Slicing the Cake where a user ...
0
votes
0answers
9 views

(Odoo 11) How to correctly add notes about the current status/progress of the task in a project?

I am trying to use (learning) Odoo's PROJECTS module to organize workflow. First, I create a new project by duplicating a template project that has its column already defined. I am the owner of the ...
0
votes
1answer
16 views

I want to create a summary task without indenting the subtasks

Is there a way to create a highlevel task that will summarize all the subordinate tasks without indenting the subtasks?
0
votes
0answers
15 views

How can you represent a task which only takes place at specific days on MS Project?

I want to represent a task which only takes place at specific days on MS Project: for example, on 01/01/2018 between 9:00 and 11:00, on 03/03/2018 between 10:00 and 12:00 and on 12/03/2018 between 11:...
0
votes
1answer
34 views

Finding a to-do app to track a particular set of daily tasks given to the team [closed]

We are a small team of developers. We have created a product in text messaging field. Now we have hired few guys for increasing seo of our product website. We have created a list of tasks (...
0
votes
4answers
59 views

Is creating a task to write many stories appropriate?

At my company, we often have meetings where we brainstorm / plan for next steps for our projects. After the meetings, I feel like I have a bunch of stories to write, and creating thorough and ...
0
votes
1answer
59 views

How to create a “smart” checklist in excel or google sheets?

We have a need to create a template checklist for our workflow and at a past job we had a template checklist that had various tabs for each process of the workshare that needed to be complete. For ...
1
vote
1answer
56 views

How should I control a programming project's progress?

We have a startup and it is our first experience. We want to create a mobile application and its website implementation. We have 3 main parts: Mobile application Website application A server that ...
2
votes
4answers
202 views

What are the benefits of queuing tasks as opposed to assigning them?

When something needs to be done, be it a new task or getting help with an existing one, a knee-jerk reaction I've often seen in the wild is finding a person to do it. Here are some random examples of ...
0
votes
4answers
93 views

Best practice to register additional tasks

I am relatively new to the Scrum way of working and was wondering what to do with small tasks. Besides the main User Stories, we always end up with additional requirements or small changes after the ...
0
votes
1answer
47 views

Vertical slices with split disciplines

We have a DevOps team which includes a BA, .NET developers and SAP developers. The .NET and SAP developers can and will only work on their particular discipline. Some of our stories involve only .NET ...
0
votes
1answer
131 views

How do I group tasks in MS-Project?

This is my first ms-project. I want to plan the production and external operations of our plant. Production of reference #1 is something that will likely happen every 4 to 6 weeks (every time I ...
0
votes
1answer
75 views

MS Project - how to set a task to finish before else start after a set period

I'm trying to set a task to either be wholly complete by 1st Dec, if not then start after 1st Jan (i.e. don't start at all if it can't be completed by 1st Dec). I don't want to split the task. Is ...
10
votes
5answers
853 views

What level of detail should I include in epics?

I am writing user stories for a new project. One of my epics is: As a company owner I want a graphical profile so I can build my visual identity. And then there are multiple user stories linked to ...
4
votes
5answers
307 views

Scrum - What and when is the best process to task a user story card in this environment

We are organized around a Scrum process with 2 week sprints that utilize Project -> Epics -> Features -> Stories -> Tasks I am assigned to an Epic expected to take 3 developers for 6 weeks. The ...
0
votes
3answers
56 views

Various resource assignments for different portions of a task

Consider two tasks (Task 1 and Task 2), as well as two resources (Developer 1 and Developer 2). Task 1 and 2 respectively require 1 and 2 days from start to finish. I want to make the following ...
5
votes
2answers
521 views

How should we deal with interdependent tasks in Scrum?

When talking about blockers on the Scrum board, I realized that we might have interdependent tasks. For example, database design is dependent on some activities in UX flow. Or maybe there is a later ...
1
vote
1answer
114 views

MS Project autoschedule - full days of work are bleeding into next day

I'm scheduling weeks of work in Microsoft Project (2013) wherein each task will normally take a full day of work/duration for a crew. I'm scheduling them for 10-hour days and the duration of the work ...
3
votes
3answers
2k views

How to visualize and manage task dependencies?

I often have the need to achieve a specified goal (e.g. deliver a piece of software functionality). At the start of the work I identify the goal and can list some tasks needed to bring about the ...
0
votes
2answers
185 views

Jira Sprint Structure for Software Team

As I see it, we have three levels: Epic - Broad view of what would be nice to do. (Usually more then a Sprint) Let pay for our service with credit cards Story - More defined and structured view. (...
1
vote
2answers
465 views

Can QA test in-progress tasks? How are bugs reported for incomplete stories?

I have recently been moved to a new team. There are a lot of practices that I think are not on terms with the Scrum Guide but for now I want to discuss two strange practices. While we developers are ...
1
vote
4answers
277 views

MS Project Calendar

I'm new MS Project user; I'm trying to sync my Ms Project 2016 calendar with Outlook 2013, I want tasks due dates give notification in Outlook. How can I do that?
0
votes
1answer
184 views

Renumbering our task IDs in Microsoft Project to a different scale?

We want to make our Task ID's in microsoft project 1.1,1.2,1.3,1.4 and so on so it is clear which general task they fall under. At the moment they are displayed as 1,2,3,4,5. Please help, thank you
0
votes
1answer
52 views

MS Projects show task always in timesheet

I am currently using Microsoft projects 2016 with time sheets. How can i create a task which is always shown in my time sheet with 0 planned work time? I have administrative tasks beside my project ...
2
votes
1answer
410 views

JIRA: how to have many Kanban boards for one project

Here is the situation: I have one project with several issues relating to tasks our team has to complete. We (currently) have two "categories" of tasks to complete. Let's call them: "Environment Setup"...
5
votes
5answers
224 views

Where should I keep track of open items from previous sprints?

I have been throwing "things that team will do later" (TTWDL) into the product backlog along with product functionality to be implemented. Needless to say it is now long and full of bugs/ tasks from ...
5
votes
4answers
237 views

How should a non-technical person define tasks for technicians?

I need to explain the needs for integration of a web-based service on our website to the programmers. I want to find out the best structure for such a request. How should I describe the features I ...
3
votes
3answers
783 views

Technical user stories or development related tasks

I have some task in my Jira backlog that I don't know if them should be inside a user story. There are tasks related with development, server, configuration, etc. User didn't ask to have those task/...
1
vote
3answers
101 views

MS Project: Few basis questions on tasks management

I have seen different managers entering preferred Duration in days and some in hours. Is there any best practice? I have seen many manager will update "% complete" to update a task progress. Is this ...
1
vote
1answer
269 views

MS Project - how to schedule subtasks

I have organized my plan with Summary Tasks and many, many subtasks. Since it is a little bit difficult to manage every single subtask, I would like to do these operations: assign predecessors to ...
0
votes
1answer
2k views

How to show how late a task is in MS-Project 2013?

When a task is late in the status how can we set it up to show how many days it's late not just late? I want to see on each task how many days it's late.
3
votes
4answers
292 views

Any ideas for mixing a kanban with taskboards

I am the PM of a small team of 6 programmers, recently we are trying to go more agile by including in our workflow some principles or techniques of XP, scrum, scrumban and lean. A very important ...
3
votes
4answers
126 views

Is it possible to prescribe PM time spent on key activities during a working day?

I will be transitioning from a developer role to a lead/project manager role soon, at a new job. I am not clear how Project Managers spend their day. I have asked this question to my friends and they ...
11
votes
3answers
2k views

Should a Scrum team formally track daily commitments?

Should a Scrum team be tracking the daily commitments each team member makes during the Daily Scrum? We write them down in a kind of a mini task manager, and then we mark them as done during the work ...
0
votes
4answers
11k views

How to stop ms-project from changing task dates

I am running into a strange problem with project and was wondering if anyone has been able to solve this problem. I don't want project to change any of my dates based on changing %complete OR have ...
2
votes
3answers
6k views

Is there a way to copy and paste tasks from one project file to the other without losing the predecessors?

I am currently running a project to develop about 50 parts. Each part has about 100 actions from engineering to production to shipping. I created one standard project file for a standard part. Then I ...
1
vote
4answers
208 views

How to handle arising tasks we want to address later in Scrum

Considering we're talking about Scrum, When working on a backlog item and that new out-of-scope minor tasks arise what do you do with them? (e.g.: ones we don't have time for right now such as minor ...
0
votes
2answers
160 views

How to represent tasks with subtasks over versions?

I have tasks T1, T2,...TN. Each task has subtasks S11,S12,...,SNM. Each subtask takes some amount of time. For version V1 I have t1 months, for version V2 I have t2 months,... For simplicity I assume ...
0
votes
1answer
263 views

Action Item Register - Can a formal method of tracking action items be successfully applied to teams using more adhoc / agile methods?

Background I am a software developer working on an Action Item Register Application. Based on research I found a process flow chart that helped clarify a way of processing action items. I want to ...
0
votes
1answer
116 views

Gantt diagram alternative: cards instead of tasks, one guy per task [closed]

Is there an alternative to the Gantt diagram, which differs in the following way. From top to bottom employees are listed, not tasks. The task is presented as a rectangle on an employee's 'timeline'. ...
5
votes
8answers
877 views

How to manage very small, easy tasks in Agile?

Let's say you have a bug on your website. Your developer needs to fix some CSS or something. He estimates it will take him one minute to fix. What is the best way to manage these kinds of tasks? Do ...
3
votes
3answers
2k views

How to split a User Story that spans multiple sprints?

I have a User Story that contains a bunch of tasks, similar to this: User Story: Fix any broken JavaScript in CMS Task: Find and fix broken JavaScript in content Task: Find and fix broken ...
0
votes
2answers
262 views

Managing project in LAN network [closed]

I'm managing a project in my company, and we have many tasks that should be assigned to many employees and then be tracked. We use telephone communication, e-mails and even face to face ...
1
vote
4answers
165 views

How to handle being ignored by team member/resource

What are best practices/strategies for dealing with a team member that repeatedly ignores emails/phone calls and will not commit to new estimated completion dates on specific tasks?
0
votes
3answers
444 views

How do I represent multiple instances of a task-list in a WBS?

I'm trying to establish a work breakdown structure in Microsoft Project for the building out of a new application life cycle infrastructure for a software project. I have to perform a set of x-...
5
votes
2answers
5k views

How can two tasks begin on the same day without a resource-conflict?

In MS Project (current version), I have the following task setup and can't find a solution: Short translation for columns: Vorgangsname = Taskname Arbeit = Work Dauer = Duration Anfang = Beginning ...
9
votes
6answers
607 views

Should we allocate separate hourly estimates for test tasks in addition to the development tasks

Breaking user stories into tasks and estimating their development time in hours is pretty widely accepted. However, we have subsequent test activities that need to be carried out before the task and ...
0
votes
1answer
370 views

How to track tasks in project and differentiate between duration and percentage of a resources day

I have a project with a slew of tasks. Let's say for the sake of example I have 5 tasks and these 5 tasks will take 5 calendar days to execute. But, due to the nature of the task, a resource can ...
0
votes
1answer
2k views

Is it possible to show the percentage of completed task in the Timeline in MS Project?

I am using Microsoft Project 2013. I would like to visualize in the Timeline the percentage of completed task, for example 33%... Is this possible ?
2
votes
3answers
168 views

Project start date calculation in a Finish to Finish dependency scenario

In a Project task Finish to Finish relationship scenario, assume there are only 2 tasks in a project. Task B should not be Finished until Task A is finished. Task A takes 2 days and assume it is ...