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Questions tagged [tasks]

Questions relating to the management of individual tasks in a project or within project management software.

2
votes
2answers
41 views

How to correctly define tasks in a user story? And can you split the tasks between sprints?

I'm fairly new to Scrum and I'm working with a group of colleagues on a project to learn more about it. Long story short our project is simply creating a website for tourists of our country where they ...
0
votes
1answer
24 views

MS Project - Summary Task split by leveling

I have a summary task, and have the 'Leveling Can Split' option set to No. The four subtasks which are in sequence, also have LCS set to No. In the Leveling options I also have 'Leveling can create ...
1
vote
1answer
38 views

EOT and LOT vs EET and LET

Are the Earliest Occurrence time and Latest occurrence time same as the Earliest Event time and Latest event time or are they different? If they are different can you please explain to me what are EOT ...
4
votes
4answers
168 views

How to deal with a team that fails to complete a task?

I had been in a situation where details about the task and the target to be followed have been explained to the team. However, in spite of multiple follow-ups, they fail to complete the defined tasks ...
1
vote
3answers
65 views

How to split or manage a PBI/User Story in multiple sprints for different task types

We're struggling to break Product Backlog Items (PBIs)/User Stories into Sprint-sized chunks as we have multiple steps that need to be completed in a linear fashion. Each release goes through ...
1
vote
2answers
59 views

ProjectLibre: One person two tasks at the same time

I'm trying to schedule a few tasks in ProjectLibre and I'm also fairly new to PM The problem Suppose we have Person1, and he'scheduled on two tasks (100%): Install device (duration=1hr) Test ...
0
votes
1answer
20 views

MSProject show main resource on Summary tasks

How can I show the main (resource with maximum hours) for Summary tasks. I suspect I would need to set a custom text field to show this, but how would I structure this? thanks
6
votes
3answers
109 views

Can I break down a vertical story into horizontal tasks?

My team and I are implementing Scrum in our project. We are at the phase of dividing user stories into tasks to assign to each developer. I understand the concept of Slicing the Cake where a user ...
0
votes
1answer
36 views

I want to create a summary task without indenting the subtasks

Is there a way to create a highlevel task that will summarize all the subordinate tasks without indenting the subtasks?
0
votes
0answers
21 views

How can you represent a task which only takes place at specific days on MS Project?

I want to represent a task which only takes place at specific days on MS Project: for example, on 01/01/2018 between 9:00 and 11:00, on 03/03/2018 between 10:00 and 12:00 and on 12/03/2018 between 11:...
0
votes
1answer
37 views

Finding a to-do app to track a particular set of daily tasks given to the team [closed]

We are a small team of developers. We have created a product in text messaging field. Now we have hired few guys for increasing seo of our product website. We have created a list of tasks (...
0
votes
4answers
64 views

Is creating a task to write many stories appropriate?

At my company, we often have meetings where we brainstorm / plan for next steps for our projects. After the meetings, I feel like I have a bunch of stories to write, and creating thorough and ...
0
votes
1answer
95 views

How to create a “smart” checklist in excel or google sheets?

We have a need to create a template checklist for our workflow and at a past job we had a template checklist that had various tabs for each process of the workshare that needed to be complete. For ...
1
vote
1answer
58 views

How should I control a programming project's progress?

We have a startup and it is our first experience. We want to create a mobile application and its website implementation. We have 3 main parts: Mobile application Website application A server that ...
0
votes
1answer
204 views

In Microsoft Project how to get change in resource max units to cascade to tasks automatically

I had already defined a bunch of tasks, and assigned resources 1 and 2. The durations of the tasks were calculated on the resources Max Units availability at the time of assignment. Later I went ...
2
votes
4answers
212 views

What are the benefits of queuing tasks as opposed to assigning them?

When something needs to be done, be it a new task or getting help with an existing one, a knee-jerk reaction I've often seen in the wild is finding a person to do it. Here are some random examples of ...
3
votes
5answers
263 views

Is it possible to give accurate estimates and planning without tracking time for tasks?

I work within a small team of developers. We don't track our time so we have no data to work off when we give estimates. Basically, I'm wondering if it's possible to have a successful plan and give ...
0
votes
1answer
50 views

How to Kick off a Task with just 1 predecessor complete

So I have Task A,B,C, Task B is based on CSF-5, (needs to have finish date 5 days prior to C date), but I want the task to kick off as soon as Task A is completed. Is there a way to set that? ...
0
votes
1answer
249 views

Why are tasks split while updating plan?

I inserted the actual start for updating a task and then inserted the %comp and reschedule and resource leveling for the plan with ms project 2013. The problem is that the task has been split in ...
0
votes
4answers
94 views

Best practice to register additional tasks

I am relatively new to the Scrum way of working and was wondering what to do with small tasks. Besides the main User Stories, we always end up with additional requirements or small changes after the ...
0
votes
1answer
49 views

How to model extended period of 'searching for product' tasks in MS-Project?

We run a sale of second hand goods from clients. We would set a target say 200 items this season and start contacting people we know who have items they want to sell. We would spend about 2 months ...
0
votes
1answer
55 views

Vertical slices with split disciplines

We have a DevOps team which includes a BA, .NET developers and SAP developers. The .NET and SAP developers can and will only work on their particular discipline. Some of our stories involve only .NET ...
0
votes
0answers
44 views

Error on task dependencies after reschedule

Assumptions before reschedule: Task 1 Finish Date: 1/30/2011 Task 2 depends on Task 1 by Finish-to-Start constraint (without any leads/lags) and thus start on 1/31/2011 After reschedule, Microsoft ...
0
votes
1answer
363 views

How do I group tasks in MS-Project?

This is my first ms-project. I want to plan the production and external operations of our plant. Production of reference #1 is something that will likely happen every 4 to 6 weeks (every time I ...
0
votes
1answer
104 views

MS Project - how to set a task to finish before else start after a set period

I'm trying to set a task to either be wholly complete by 1st Dec, if not then start after 1st Jan (i.e. don't start at all if it can't be completed by 1st Dec). I don't want to split the task. Is ...
11
votes
5answers
2k views

What level of detail should I include in epics?

I am writing user stories for a new project. One of my epics is: As a company owner I want a graphical profile so I can build my visual identity. And then there are multiple user stories linked to ...
4
votes
5answers
343 views

Scrum - What and when is the best process to task a user story card in this environment

We are organized around a Scrum process with 2 week sprints that utilize Project -> Epics -> Features -> Stories -> Tasks I am assigned to an Epic expected to take 3 developers for 6 weeks. The ...
0
votes
3answers
62 views

Various resource assignments for different portions of a task

Consider two tasks (Task 1 and Task 2), as well as two resources (Developer 1 and Developer 2). Task 1 and 2 respectively require 1 and 2 days from start to finish. I want to make the following ...
6
votes
2answers
874 views

How should we deal with interdependent tasks in Scrum?

When talking about blockers on the Scrum board, I realized that we might have interdependent tasks. For example, database design is dependent on some activities in UX flow. Or maybe there is a later ...
1
vote
1answer
150 views

MS Project autoschedule - full days of work are bleeding into next day

I'm scheduling weeks of work in Microsoft Project (2013) wherein each task will normally take a full day of work/duration for a crew. I'm scheduling them for 10-hour days and the duration of the work ...
4
votes
3answers
3k views

How to visualize and manage task dependencies?

I often have the need to achieve a specified goal (e.g. deliver a piece of software functionality). At the start of the work I identify the goal and can list some tasks needed to bring about the ...
0
votes
2answers
201 views

Jira Sprint Structure for Software Team

As I see it, we have three levels: Epic - Broad view of what would be nice to do. (Usually more then a Sprint) Let pay for our service with credit cards Story - More defined and structured view. (...
1
vote
2answers
546 views

Can QA test in-progress tasks? How are bugs reported for incomplete stories?

I have recently been moved to a new team. There are a lot of practices that I think are not on terms with the Scrum Guide but for now I want to discuss two strange practices. While we developers are ...
1
vote
4answers
382 views

MS Project Calendar

I'm new MS Project user; I'm trying to sync my Ms Project 2016 calendar with Outlook 2013, I want tasks due dates give notification in Outlook. How can I do that?
0
votes
1answer
407 views

Renumbering our task IDs in Microsoft Project to a different scale?

We want to make our Task ID's in microsoft project 1.1,1.2,1.3,1.4 and so on so it is clear which general task they fall under. At the moment they are displayed as 1,2,3,4,5. Please help, thank you
0
votes
1answer
62 views

MS Projects show task always in timesheet

I am currently using Microsoft projects 2016 with time sheets. How can i create a task which is always shown in my time sheet with 0 planned work time? I have administrative tasks beside my project ...
2
votes
1answer
474 views

JIRA: how to have many Kanban boards for one project

Here is the situation: I have one project with several issues relating to tasks our team has to complete. We (currently) have two "categories" of tasks to complete. Let's call them: "Environment Setup"...
5
votes
5answers
232 views

Where should I keep track of open items from previous sprints?

I have been throwing "things that team will do later" (TTWDL) into the product backlog along with product functionality to be implemented. Needless to say it is now long and full of bugs/ tasks from ...
5
votes
4answers
246 views

How should a non-technical person define tasks for technicians?

I need to explain the needs for integration of a web-based service on our website to the programmers. I want to find out the best structure for such a request. How should I describe the features I ...
3
votes
3answers
946 views

Technical user stories or development related tasks

I have some task in my Jira backlog that I don't know if them should be inside a user story. There are tasks related with development, server, configuration, etc. User didn't ask to have those task/...
1
vote
3answers
106 views

MS Project: Few basis questions on tasks management

I have seen different managers entering preferred Duration in days and some in hours. Is there any best practice? I have seen many manager will update "% complete" to update a task progress. Is this ...
1
vote
1answer
340 views

MS Project - how to schedule subtasks

I have organized my plan with Summary Tasks and many, many subtasks. Since it is a little bit difficult to manage every single subtask, I would like to do these operations: assign predecessors to ...
3
votes
1answer
2k views

How do you calculate the number of days between two tasks in Microsoft Project?

I've created an event planning project that explains all of the relevant tasks before, during, and after a given event in MS Project 2003. I would like to calculate the number of days between a given ...
0
votes
1answer
3k views

How to show how late a task is in MS-Project 2013?

When a task is late in the status how can we set it up to show how many days it's late not just late? I want to see on each task how many days it's late.
4
votes
4answers
306 views

Any ideas for mixing a kanban with taskboards

I am the PM of a small team of 6 programmers, recently we are trying to go more agile by including in our workflow some principles or techniques of XP, scrum, scrumban and lean. A very important ...
3
votes
4answers
127 views

Is it possible to prescribe PM time spent on key activities during a working day?

I will be transitioning from a developer role to a lead/project manager role soon, at a new job. I am not clear how Project Managers spend their day. I have asked this question to my friends and they ...
11
votes
3answers
2k views

Should a Scrum team formally track daily commitments?

Should a Scrum team be tracking the daily commitments each team member makes during the Daily Scrum? We write them down in a kind of a mini task manager, and then we mark them as done during the work ...
0
votes
4answers
13k views

How to stop ms-project from changing task dates

I am running into a strange problem with project and was wondering if anyone has been able to solve this problem. I don't want project to change any of my dates based on changing %complete OR have ...
2
votes
3answers
7k views

Is there a way to copy and paste tasks from one project file to the other without losing the predecessors?

I am currently running a project to develop about 50 parts. Each part has about 100 actions from engineering to production to shipping. I created one standard project file for a standard part. Then I ...
1
vote
4answers
223 views

How to handle arising tasks we want to address later in Scrum

Considering we're talking about Scrum, When working on a backlog item and that new out-of-scope minor tasks arise what do you do with them? (e.g.: ones we don't have time for right now such as minor ...