Stack Exchange Network

Stack Exchange network consists of 174 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers.

Visit Stack Exchange

Questions tagged [tasks]

Questions relating to the management of individual tasks in a project or within project management software.

50
votes
7answers
83k views

What is the difference between Epic/Story/Task

I am slightly confused between the three. From my understanding: Epic - Create a web site (T shirt size) (L) Story - Create the Home page (1 point) Task - Create a button on the home page that is ...
24
votes
9answers
8k views

Which sticky note is the stickiest?

The question might sound a tad silly, but I'm actually trying to solve a real problem. Our team room has a glass wall, which we also use as our kanban board with hand-written swimlanes (= status) and ...
20
votes
21answers
48k views

“Start to finish” dependency example?

Can you give me an example of a Start to Finish dependency? Wikipedia describes it like this: Start to finish (SF) A SF B = B can't finish before A starts
14
votes
7answers
6k views

What are best practices for bug tracking?

I was looking for some information on bug tracking best practices, but the Google search on this topic wasn't as helpful as I wished; I mainly found about software issues such as writing good bug ...
13
votes
9answers
5k views

How to handle big stories / epics in Scrum?

It's about a Scrum Team. PO and the couple of developers. They do well every time, when task is clearly defined and only technical part is to be done. It gets complicated when there is a need to work ...
13
votes
6answers
3k views

How to use Kanban with small tasks?

I recently introduced Kanban in our software development team, but I'm struggling with some things. The main problem I have is how to handle 'small tasks'? Let me explain some background: We develop ...
13
votes
6answers
3k views

How and What to Learn - New to Product Management [closed]

What documentation, skills & tasks should a new (Technical) Product Manager concentrate on learning first to effectively do their job? I have read this Wikipedia article, and it didn't answer my ...
12
votes
3answers
2k views

Should a Scrum team formally track daily commitments?

Should a Scrum team be tracking the daily commitments each team member makes during the Daily Scrum? We write them down in a kind of a mini task manager, and then we mark them as done during the work ...
12
votes
5answers
653 views

A practical way to estimate a project cost ( I mean time cost)?

What is the practical way to estimate the time required for a project ( I am a web developer working alone most of the time) I find difficulties in estimating tasks and projects,
12
votes
6answers
431 views

With Scrum, how do you keep from dropping the little things?

We've moved our group's workflow to a scrum-based approach, with a lot of success. We're getting things done, people are more engaged, and we're more focused on our actual user community's needs. ...
12
votes
4answers
2k views

Ideas for setting up task/project management for small team..

Currently I work on a small team of 3 developers in a privately owned college with about 12,000 students. There is currently no tracking of projects, tasks, bugs, or other work items. After I ...
11
votes
5answers
2k views

What level of detail should I include in epics?

I am writing user stories for a new project. One of my epics is: As a company owner I want a graphical profile so I can build my visual identity. And then there are multiple user stories linked to ...
9
votes
6answers
746 views

Should we allocate separate hourly estimates for test tasks in addition to the development tasks

Breaking user stories into tasks and estimating their development time in hours is pretty widely accepted. However, we have subsequent test activities that need to be carried out before the task and ...
7
votes
5answers
385 views

What is good criteria for deciding what constitutes an individual task?

My own background is in software dev and I've started work as a network engineering PM recently. In my previous PM work, creating documentation was a separate task. It was sometimes done by the ...
7
votes
2answers
2k views

Why does MS project multiply the duration of tasks?

I've created a recurring task in MS project and I'd like to assign resources (staff) to that resource but when I add the resource(s) to the task the Work hours multiply to extremes and I don't ...
6
votes
3answers
5k views

Should Summary Tasks or Detail Tasks be Predecessors?

When setting up a project, what are the advantages and disadvantages to using Summary Tasks vs Detail tasks as predecessors? If it matters, I am experimenting with MS Project 2010 as a tool.
6
votes
2answers
3k views

What makes SMART-goals useful?

Often is recommended to have your goals SMART (specific, measurable, attainable, realistic and time-bound). Is this recommendation a good one? Why I should use SMART-goals? What is the benefit of them?...
6
votes
2answers
963 views

How should we deal with interdependent tasks in Scrum?

When talking about blockers on the Scrum board, I realized that we might have interdependent tasks. For example, database design is dependent on some activities in UX flow. Or maybe there is a later ...
6
votes
3answers
120 views

Can I break down a vertical story into horizontal tasks?

My team and I are implementing Scrum in our project. We are at the phase of dividing user stories into tasks to assign to each developer. I understand the concept of Slicing the Cake where a user ...
6
votes
2answers
707 views

What is the way to go to create tasks?

I already read: How to map user stories into tickets? But I still have difficulties understanding how I exactly should use a ticket system, especially in the case of tickets for new features. Let's ...
5
votes
4answers
7k views

Help regarding creating a WBS for an Application

I'm trying to build a work breakdown structure for a project I'm working on and since this is my first time doing something like this I was wondering if I could get some guidance. The application I'm ...
5
votes
8answers
1k views

How to manage very small, easy tasks in Agile?

Let's say you have a bug on your website. Your developer needs to fix some CSS or something. He estimates it will take him one minute to fix. What is the best way to manage these kinds of tasks? Do ...
5
votes
4answers
249 views

How should a non-technical person define tasks for technicians?

I need to explain the needs for integration of a web-based service on our website to the programmers. I want to find out the best structure for such a request. How should I describe the features I ...
5
votes
4answers
2k views

Multi-task or concentrate on one project at a time?

I am a freelancer with +15 years of experience in the multimedia design field and sometimes I struggle with the following: I have several projects, and most of the time I can do them in a sort of ...
5
votes
4answers
2k views

How do “action items” relate to various task identification and tracking methods used by agile methodologies?

I'm specifically thinking about the relationship between action items and various methods of organizing tasks in agile methodologies, such as user stories. I think this requires a little bit of a leap,...
5
votes
5answers
235 views

Where should I keep track of open items from previous sprints?

I have been throwing "things that team will do later" (TTWDL) into the product backlog along with product functionality to be implemented. Needless to say it is now long and full of bugs/ tasks from ...
4
votes
4answers
4k views

How to factor in story points/tasks for non sprint related items?

I understand that in general you create stories with story point complexity, and then define tasks and subtasks in which to mark time against, but how does this translate into items that are outside ...
4
votes
5answers
352 views

Scrum - What and when is the best process to task a user story card in this environment

We are organized around a Scrum process with 2 week sprints that utilize Project -> Epics -> Features -> Stories -> Tasks I am assigned to an Epic expected to take 3 developers for 6 weeks. The ...
4
votes
4answers
179 views

How to deal with a team that fails to complete a task?

I had been in a situation where details about the task and the target to be followed have been explained to the team. However, in spite of multiple follow-ups, they fail to complete the defined tasks ...
4
votes
7answers
594 views

Keeping Tasks Organized

Currently where I am employed (as a developer) we have two programs to track tasks. One tool (Ace Project) for larger project that groups several tasks below it, allows for some attachments, and ...
4
votes
3answers
488 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
4
votes
3answers
298 views

Who determines task dependency?

Say two tasks, A and B, have a F-S (finish-start) dependency, who actually decides this is the case? Probably not the greatest example, but here's one: During software development, let's say the ...
4
votes
4answers
308 views

Any ideas for mixing a kanban with taskboards

I am the PM of a small team of 6 programmers, recently we are trying to go more agile by including in our workflow some principles or techniques of XP, scrum, scrumban and lean. A very important ...
4
votes
3answers
3k views

How to visualize and manage task dependencies?

I often have the need to achieve a specified goal (e.g. deliver a piece of software functionality). At the start of the work I identify the goal and can list some tasks needed to bring about the ...
4
votes
2answers
2k views

Is it possible to create a recurring task in OpenProj?

Is it possible to create a recurring task in OpenProj? If so, how do you edit a task to make it a recurring task?
4
votes
3answers
3k views

Interpretation of 'negative lag' between tasks

I'd like to get your opinion on how you think, intuitively, 'lag' on a depency between two tasks works or should work. To make my point I will start with some examples that are no problem, and ...
4
votes
2answers
3k views

Is it possible to synchronise TFS work items with outlook or sharepoint tasks?

Is there any integration between Team Foundation Server work items and tasks in either sharepoint or outlook?
4
votes
2answers
5k views

How can two tasks begin on the same day without a resource-conflict?

In MS Project (current version), I have the following task setup and can't find a solution: Short translation for columns: Vorgangsname = Taskname Arbeit = Work Dauer = Duration Anfang = Beginning ...
3
votes
6answers
1k views

What is smaller than a user story but bigger than a task?

We have a "heavy" story that cannot be decomposed into smaller stories. It will span several sprints. We can decompose the story into tasks all right, but tasks seem to be abstractions that are only ...
3
votes
4answers
967 views

Tool to track recurrent tasks [closed]

There are many great tools helping you to manage your projects or just to track team tasks. But I am looking for a tool to track recurrent tasks of my team. For example, there are lot's of tasks like ...
3
votes
3answers
151 views

Valueable task for team member during presentation?

Next week, I'm going on a road trip to make a presentation of our current application on several places. Essentially, it well be two of us doing the presentation, but circumstances (among them, HR,...)...
3
votes
4answers
216 views

What are the benefits of queuing tasks as opposed to assigning them?

When something needs to be done, be it a new task or getting help with an existing one, a knee-jerk reaction I've often seen in the wild is finding a person to do it. Here are some random examples of ...
3
votes
3answers
978 views

Technical user stories or development related tasks

I have some task in my Jira backlog that I don't know if them should be inside a user story. There are tasks related with development, server, configuration, etc. User didn't ask to have those task/...
3
votes
6answers
499 views

What Is the Ideal Number of Departments/People for a Product/Program Manager to Manage?

Recently, the workload has been getting heavier and there are more areas to coordinate in an ongoing program to develop and market a product. The product has reached the sales stage and has taken on ...
3
votes
3answers
2k views

How to split a User Story that spans multiple sprints?

I have a User Story that contains a bunch of tasks, similar to this: User Story: Fix any broken JavaScript in CMS Task: Find and fix broken JavaScript in content Task: Find and fix broken ...
3
votes
2answers
2k views

How do I manage requests to work on tasks outside of my job? [closed]

I am but 1 month in my new company. My position is Web Content Provider, so it would be managing web content, creating contents for the website, publishing, SEO and stuff. Then came a point that I had ...
3
votes
4answers
128 views

Is it possible to prescribe PM time spent on key activities during a working day?

I will be transitioning from a developer role to a lead/project manager role soon, at a new job. I am not clear how Project Managers spend their day. I have asked this question to my friends and they ...
3
votes
4answers
716 views

Who is responsible for passing a task when going for vacation?

Recently, I had a following problem on my team: One team member was going for vacation and he had two critical tasks assigned. He wasn't able to finish them before leaving. So we had a discussion ...
3
votes
2answers
444 views

MS project. Shared tasks

What if a task takes 10 days to complete, of which person A works 10 weeks and person B only helps the last 2 weeks? I can choose that person B works 20%, but project plans other activities in person ...
3
votes
1answer
68 views

Perf.A(task X) >> Perf.B(task X), and Perf.A(task Y) > Perf.B(task Y) - whom do you assign?

Ok, admittedly, that title is quite cryptic, but couldn't imagine any better short explanation. What I mean is the following: The (expected) performance / qualification of employee A is MUCH higher ...