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Questions tagged [tasks]

Questions relating to the management of individual tasks in a project or within project management software.

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5
votes
4answers
278 views

How should a non-technical person define tasks for technicians?

I need to explain the needs for integration of a web-based service on our website to the programmers. I want to find out the best structure for such a request. How should I describe the features I ...
3
votes
3answers
1k views

Technical user stories or development related tasks

I have some task in my Jira backlog that I don't know if them should be inside a user story. There are tasks related with development, server, configuration, etc. User didn't ask to have those task/...
1
vote
3answers
123 views

MS Project: Few basis questions on tasks management

I have seen different managers entering preferred Duration in days and some in hours. Is there any best practice? I have seen many manager will update "% complete" to update a task progress. Is this ...
1
vote
1answer
475 views

MS Project - how to schedule subtasks

I have organized my plan with Summary Tasks and many, many subtasks. Since it is a little bit difficult to manage every single subtask, I would like to do these operations: assign predecessors to ...
4
votes
1answer
2k views

How do you calculate the number of days between two tasks in Microsoft Project?

I've created an event planning project that explains all of the relevant tasks before, during, and after a given event in MS Project 2003. I would like to calculate the number of days between a given ...
0
votes
1answer
6k views

How to show how late a task is in MS-Project 2013?

When a task is late in the status how can we set it up to show how many days it's late not just late? I want to see on each task how many days it's late.
4
votes
4answers
335 views

Any ideas for mixing a kanban with taskboards

I am the PM of a small team of 6 programmers, recently we are trying to go more agile by including in our workflow some principles or techniques of XP, scrum, scrumban and lean. A very important ...
3
votes
4answers
137 views

Is it possible to prescribe PM time spent on key activities during a working day?

I will be transitioning from a developer role to a lead/project manager role soon, at a new job. I am not clear how Project Managers spend their day. I have asked this question to my friends and they ...
14
votes
4answers
3k views

Should a Scrum team formally track daily commitments?

Should a Scrum team be tracking the daily commitments each team member makes during the Daily Scrum? We write them down in a kind of a mini task manager, and then we mark them as done during the work ...
1
vote
4answers
20k views

How to stop ms-project from changing task dates

I am running into a strange problem with project and was wondering if anyone has been able to solve this problem. I don't want project to change any of my dates based on changing %complete OR have ...
2
votes
3answers
11k views

Is there a way to copy and paste tasks from one project file to the other without losing the predecessors?

I am currently running a project to develop about 50 parts. Each part has about 100 actions from engineering to production to shipping. I created one standard project file for a standard part. Then I ...
1
vote
4answers
256 views

How to handle arising tasks we want to address later in Scrum

Considering we're talking about Scrum, When working on a backlog item and that new out-of-scope minor tasks arise what do you do with them? (e.g.: ones we don't have time for right now such as minor ...
0
votes
2answers
222 views

How to represent tasks with subtasks over versions?

I have tasks T1, T2,...TN. Each task has subtasks S11,S12,...,SNM. Each subtask takes some amount of time. For version V1 I have t1 months, for version V2 I have t2 months,... For simplicity I assume ...
0
votes
1answer
387 views

Action Item Register - Can a formal method of tracking action items be successfully applied to teams using more adhoc / agile methods?

Background I am a software developer working on an Action Item Register Application. Based on research I found a process flow chart that helped clarify a way of processing action items. I want to ...
0
votes
1answer
121 views

Gantt diagram alternative: cards instead of tasks, one guy per task [closed]

Is there an alternative to the Gantt diagram, which differs in the following way. From top to bottom employees are listed, not tasks. The task is presented as a rectangle on an employee's 'timeline'. ...
8
votes
8answers
1k views

How to manage very small, easy tasks in Agile?

Let's say you have a bug on your website. Your developer needs to fix some CSS or something. He estimates it will take him one minute to fix. What is the best way to manage these kinds of tasks? Do ...
3
votes
3answers
2k views

How to split a User Story that spans multiple sprints?

I have a User Story that contains a bunch of tasks, similar to this: User Story: Fix any broken JavaScript in CMS Task: Find and fix broken JavaScript in content Task: Find and fix broken ...
0
votes
2answers
415 views

Managing project in LAN network [closed]

I'm managing a project in my company, and we have many tasks that should be assigned to many employees and then be tracked. We use telephone communication, e-mails and even face to face ...
66
votes
7answers
111k views

What is the weighting difference between Epic/Story/Task

I am slightly confused between the three. From my understanding: Epic - Create a web site (T shirt size) (L) Story - Create the Home page (1 point) Task - Create a button on the home page that is ...
1
vote
4answers
214 views

How to handle being ignored by team member/resource

What are best practices/strategies for dealing with a team member that repeatedly ignores emails/phone calls and will not commit to new estimated completion dates on specific tasks?
0
votes
3answers
590 views

How do I represent multiple instances of a task-list in a WBS?

I'm trying to establish a work breakdown structure in Microsoft Project for the building out of a new application life cycle infrastructure for a software project. I have to perform a set of x-...
4
votes
2answers
6k views

How can two tasks begin on the same day without a resource-conflict?

In MS Project (current version), I have the following task setup and can't find a solution: Short translation for columns: Vorgangsname = Taskname Arbeit = Work Dauer = Duration Anfang = Beginning ...
9
votes
6answers
973 views

Should we allocate separate hourly estimates for test tasks in addition to the development tasks

Breaking user stories into tasks and estimating their development time in hours is pretty widely accepted. However, we have subsequent test activities that need to be carried out before the task and ...
0
votes
1answer
402 views

How to track tasks in project and differentiate between duration and percentage of a resources day

I have a project with a slew of tasks. Let's say for the sake of example I have 5 tasks and these 5 tasks will take 5 calendar days to execute. But, due to the nature of the task, a resource can ...
0
votes
1answer
3k views

Is it possible to show the percentage of completed task in the Timeline in MS Project?

I am using Microsoft Project 2013. I would like to visualize in the Timeline the percentage of completed task, for example 33%... Is this possible ?
2
votes
3answers
187 views

Project start date calculation in a Finish to Finish dependency scenario

In a Project task Finish to Finish relationship scenario, assume there are only 2 tasks in a project. Task B should not be Finished until Task A is finished. Task A takes 2 days and assume it is ...
0
votes
1answer
418 views

Is it possible to sort tasks by the order of a Custom attributes of a Custom Field?

This is not as simple as it seems to be. I have multiple tasks. That I group following a Custom field (text), called TypeC. The custom field can have Custom attributes that are already defined like {...
1
vote
2answers
285 views

Tasks of a PM in a Software project?

Can someone try to explain me the tasks of a PM in a software project? Especially during the stages of development, test and release. Can't figure out what benefit they bring to the team during ...
3
votes
1answer
590 views

Can I have a double task on the same line in MS Project?

Suppose I have a task that is being stopped for a while and then it continues. I would like to show that like recurrent tasks , is this possible with manual tasks ?
2
votes
3answers
1k views

Is formal tasking required on a Scrum Team

I understand formal Agile-Scrum tasking as the practice of documenting tasks and estimating task hours for each story or product backlog item a team commits to in an iteration. A task defines part of ...
1
vote
1answer
675 views

In MS Project 2010, how to avoid a task of being split by non working time?

I am scheduling a series of 30 small training sessions (2,5d each), and I wish that each training would not be Split by weekends or holidays. All tasks are to be performed by the same person. If ...
1
vote
2answers
95 views

Best Approach to Get People to Put all Require Information in a single ticket?

At the agency I work at, I notice that to finish a task, I end up perusing several sources to get the assets I need. (The initial ticket in Jira, Gmail, Drive, etc) I feel as though everything I need ...
2
votes
4answers
2k views

Should we put internal team tasks into Product Backlog?

Developer Team always has internal tasks (such as environment improvements, process improvements and so on). Sometimes they can be related with current project, sometimes not. There is no problem, if ...
5
votes
3answers
599 views

What we should do with tasks which estimated time bigger than sprint?

I know, we need to separate this task to several subtasks. But what we should do, if further division of this task have no sense? What if all of resulting subtasks will have no business value until ...
0
votes
4answers
873 views

How to document all tasks required in a project?

When leading a project, what are some suggestions for documenting all tasks required? Who should be involved with the PM to come up with the list?
1
vote
1answer
6k views

How to arrange tasks around a fixed milestone?

i am tasked to take over a project that has recently taken off the ground. However, there has been no project plan and we need to create one now. Due to circumstances, I can only fix the next ...
4
votes
3answers
357 views

Who determines task dependency?

Say two tasks, A and B, have a F-S (finish-start) dependency, who actually decides this is the case? Probably not the greatest example, but here's one: During software development, let's say the ...
1
vote
3answers
321 views

What to do with the Sprint backlog tasks that we have decided are not needed any more

Can anybody answer my question here? I have estimated for 5 to 6 tasks like analysis (4 hrs), design (3 hrs), logical review (1 hr), peer review (1 hr), unit testing (1 hr), coding (2 hrs) and release ...
0
votes
2answers
83 views

I have to plan a launch up against a fixed launch date - how can Project help me understand the LASTEST time I can start on processes

TO keep it simple. I have a hard end date - a milestone. Lets call it 1/1 2016. for the sake of argument lets say I have just one task that needs to be done. That task takes 10 days and must be ...
1
vote
3answers
6k views

assigning multiple resources to a single task in MS project - is that right?

I have seen some project plans where a task that spans 80 hours has two resources assigned to it, one at 100% and the other at 50%. Is this correct? Shouldn't the task be broken down to two parts and ...
3
votes
2answers
463 views

MS project. Shared tasks

What if a task takes 10 days to complete, of which person A works 10 weeks and person B only helps the last 2 weeks? I can choose that person B works 20%, but project plans other activities in person ...
6
votes
2answers
746 views

What is the way to go to create tasks?

I already read: How to map user stories into tickets? But I still have difficulties understanding how I exactly should use a ticket system, especially in the case of tickets for new features. Let's ...
0
votes
1answer
305 views

Duration of Recurring Tasks in MS Project

I have set up a recurring task to recur every 4 weeks for 4 occurrences. To me, this means the duration should be 4 x 4 x 7 = 112 days, but the duration is set to 253 days. Can someone explain?
1
vote
2answers
430 views

Defining Story Independent Tasks in Scrum

I know that in Scrum this is the hierarchy for defining things to do: Theme -> Epic -> Story -> Tasks My question is. I got some tasks that I consider story-independent, for example, configuring ...
1
vote
3answers
396 views

What's the best way to manage business tasks alongside technical tasks?

Our company is currently using Jira Agile to manage user stories/tasks in two-week sprints. However, there are business deliverables that also need to be completed (e.g. install guide, internal FAQ, ...
2
votes
7answers
6k views

Adding new tasks to the current baseline

I would like to ask what the best approach would be in the following scenario. I have a project with all the tasks. I've created the baseline but my boss comes and says: I need you to add these other ...
4
votes
4answers
5k views

How to factor in story points/tasks for non sprint related items?

I understand that in general you create stories with story point complexity, and then define tasks and subtasks in which to mark time against, but how does this translate into items that are outside ...
1
vote
1answer
126 views

What's the practice to include new subtasks in a project chart?

I am new to project managment. I am trying to apply a task chart for different activities for my personal life as a "project". The chart has different areas, goals, taks, and schedule. Pherhaps you ...
-2
votes
1answer
894 views

Which specific tasks do fall under “Project Support” activity?

I need some advice on what tasks can fall under "Project Support" activity in a similar way that we can say the following fall under "Project Development" Requirement gathering coding testing
1
vote
1answer
811 views

How to make personal tasks in Asana reflect general project task priorities

We use Asana a lot for task and bug management with less technically oriented customers and externals. This works well except for one feature that keeps confusing everybody: the fact that the order of ...