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Questions tagged [time-management]

Questions about time management in the context of Project Management. See also http://productivity.stackexchange.com/ for general time management questions.

1
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1answer
68 views

Tracking hours for Managers/Scrum Master

Developers at my company log hours in JIRA. Managers/Scrum Masters do not log hours that religiously. They would only log for Scrum ceremonies. As a manager, I can see the reason for not adding my ...
2
votes
4answers
217 views

How to avoid the planning fallacy?

The planning fallacy appears especially frequently when estimating tasks in software development. However agile estimation methods like planning poker etc. don't seem to be designed to avoid this ...
3
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3answers
63 views

What is the term for actual delivery time will be varied by 4 times from estimation?

I remember I once read in Wikipedia about a law stating that the actual delivering time will always be 4 times less to 4 times more from the estimated time, even when you aware that law and know every ...
3
votes
2answers
76 views

What techniques do you use to establish scope in agile

More than communications skills, lean techniques to discard useless features with no value, more than ask "what do you want?" or "is there anything else?" to the customer. Reading the book Agile ...
1
vote
1answer
68 views

How to represent an iterative sprint within your schedule list

In an agile approach we can use tools like kanban to plan, measure and monitor sprints. But when we need to use schedule systems like MS Project or any other online collaboration tool that works like ...
3
votes
5answers
263 views

Is it possible to give accurate estimates and planning without tracking time for tasks?

I work within a small team of developers. We don't track our time so we have no data to work off when we give estimates. Basically, I'm wondering if it's possible to have a successful plan and give ...
-1
votes
1answer
53 views

Time-budget tracking monitoring for PM and client

As a PM I constantly struggle to shuffle information about used-up and remaining time budgets between customer and development team. After receiving a job from the customer, and after detailing it ...
0
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3answers
3k views

JIRA - Story Points & Time Tracking

I've read various questions and answers and I'm really struggling to setup up a Project/Sprint/Story/SubTask to get what we think we need. In terms of long term planning I've sold my team on the idea ...
0
votes
2answers
64 views

Cost management without time tracking in Scrum

In my company I'm responsible for several software development teams. Lately our managers asked me to establish a time tracking system for our developers to have better overview over the actual costs ...
-1
votes
1answer
28 views

A recursive quote/rule about underestimating tasks

There was an interesting quote I read a long time ago that went something like this (It was more like a rule, let's call it the X rule): The X rule: everyone will underestimate the task assigned to ...
5
votes
1answer
62 views

How to manage large-scale research projects in a research center and measure performance?

I work at a research center that is now going through changes in its administration. The new board of directors calls for a more aggressive and more practical approach to project management and ...
0
votes
4answers
134 views

How can a small web team maximize efficient use of time and prevent redoing work

I'm a member of a small team that does custom websites for pretty much anything. We have the work split into 3 categories, back end and database, JavaScript functionality, and front end design. ...
2
votes
3answers
199 views

How to manage many small projects?

Background I have recently been promoted to a new job in hardware development, which has two different aspects: The first one is to lead a small fast prototyping team (3 people including me at the ...
4
votes
5answers
423 views

My team hates planning poker (and the length of planning in general), is there a more engaging and/or quicker way to plan a sprint?

My team hates how long we spend in planning. We're currently spending about 3 hours for a 2 week sprint. I tell them that is actually less than a by the book sprint planning, but regardless they want ...
-3
votes
1answer
60 views

How can I improve the team efficiency [closed]

I am 20 years old and together with my friend have been working on side projects since 4 years ago. This summer we finished high school and thought of taking things more seriously. We took a worker ...
-1
votes
1answer
190 views

MS Project time management scheduling

I am trying to figure out if it is possible to make a project auto-predict time usage for my team but only allow each project to use a certain % of time a day. Ex. I have Project 1-4 and employee 1-3....
4
votes
1answer
301 views

How can one Scrum Master do two retrospectives during SAFe PI Planning?

As a Scrum Master for two teams within SAFe, I have the standard scheduling down pat. I can attend all regular meetings and the teams are running relatively smoothly. However, we are working in a ...
0
votes
1answer
62 views

How can I always see the last 30 days in Timesheets?

We use Tempo timesheets to efficiently log work and see logged work. I like the "last 30 days" view, as I can use it to easily log work on tasks I worked on before. The problem is, this only sets a ...
10
votes
4answers
660 views

Agile team full of part time developers

I often see projects at my company that are full of part-time developers, meaning they work some % on different projects. Additionally, management seems to be on the Agile hype train. I feel that ...
3
votes
6answers
233 views

How can a small dev team track time successfully? [closed]

I work for a small tech start-up and we are trying to figure out an efficient way for track the developer's time and budget which doesn't take a lot for the dev team to fill in. An efficient way to ...
0
votes
1answer
153 views

Resist doing all the work by myself

My team consists of three people. We are visiting the same school and are working on the diploma project, which should be finished in about one and a half year. It may seem a bit silly, but I can ...
4
votes
2answers
364 views

How can I stop my remaining estimate to be adjusted?

In JIRA, we have a task for standups and meetings, obviously this task does not need an estimate, but it is useful to have time tracking on it. However, when I log time on this issue, the remaining ...
1
vote
1answer
52 views

PMP documentation without closing date

I am a banking professional and would like to have a PMP qualification. My experience is related to projects, but most of them are continuous projects: each project has a start date but not a closing ...
0
votes
1answer
75 views

My Project Milestones Do not Represent My Current Tasks. What should I do to track my project?

I am involved in a project for my summer internship. Prior to the start of the internship, I have set several milestones to help me track the progress made toward reaching the goals of the project. ...
4
votes
3answers
98 views

Agile in Construction

I am a Post Graduate student in Infrastructure Engineering and Management. I want to do a project regarding Agile Project Management. My questions are: Is the Agile approach successful in ...
6
votes
1answer
366 views

MS Project - Span a task over many days AND allow successor to start right after

I am planning my Master thesis through Microsoft Project. Since some tasks can be exhausting (e.g. writing), I would like to distribute some selected tasks over many days. For example, I am estimating ...
0
votes
1answer
88 views

Optimizing the phase model of CMS-project [closed]

We are working since couple of years with an CMS. Until now our working model was divided in the following phases: Preparation Online Meetings Soft Kick off-online Scoping ...
3
votes
4answers
127 views

Is it possible to prescribe PM time spent on key activities during a working day?

I will be transitioning from a developer role to a lead/project manager role soon, at a new job. I am not clear how Project Managers spend their day. I have asked this question to my friends and they ...
1
vote
2answers
53 views

How can I find the best distribution of a set of tasks

I have a project that has many tasks, some of them needs others as requirements, others don't. All tasks have a duration that will not change. We have 5 "workers" that can work at only one task at a ...
6
votes
4answers
180 views

How can I handle objections about the percent of utilization of a non-technical PM?

One of our best PMs is a non-technical PM. She used to be a BA, not a developer, and is extremely detail oriented, has excellent communications, is Scrum certified, etc. We are placing her on one of ...
4
votes
3answers
220 views

Ratio of learning time and working time at work in software development

In software development, technology is changing super fast. Therefore, learning new skills and testing new tools are indispensable . If the schedule is tight, developers will not have enough time to ...
0
votes
1answer
334 views

Network Diagram Duration Problem in time management

I am practicing exam nowadays to get PMP exam using famous exam simulator but i found question i cannot determine how they draw the diagram table below : & they draw it like the following : my ...
0
votes
1answer
4k views

MS Project: Make task delays visible

I want to show the delays that are caused by moving the end of a task. Let's say I have a task that is planned like that: Task 1 - Start: 26.10.2015 End: 20.11.2015 Now the following changes occur: ...
0
votes
1answer
133 views

How to communicate technical obstacles?

For my project management class we have been proposed with a case and have been asked to come up with a proposed solution. I am not quite sure how to approach this, or what the best solution might be. ...
3
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6answers
2k views

What is the purpose of logging work on daily time sheets?

My company recently introduced time sheet logging for each individual in the development team. To be honest, it is quite time consuming. Each member needs to log what they have done each day. They ...
11
votes
6answers
6k views

What are developers expected to do during testing in the latter half of each Sprint?

When you are using the Scrum framework, a Sprint cycle involves development and QA. At the end of the Sprint the tasks worked upon and tested are showcased and released. Typically, for a team of 3 to ...
5
votes
6answers
616 views

Team productivity vs team size

I am looking for information about how the team size impacts project velocity. Let's assume that I have a small project estimated at 300 hours for single worker. What impact does team size have on ...
2
votes
1answer
96 views

Automating processes within your organization?

Case: My company deals with creative tasks, which by default are difficult to automate: graphic design video editing / post-production audio composition & sound effects On the other side, for ...
1
vote
1answer
503 views

How to automatically track time spent on tasks

In my organization, we have tasks that are repeated in the same way for every project. I need to track the time the team or an individual has spent doing those tasks (i.e. the time between the moment ...
2
votes
1answer
446 views

How can I make a joint management of gantt chart, calendar view and time tracking? [closed]

I want to manage my project by means of a Gantt chart, combined with a cakendar view and an easy time tracking tool. I've been looking for a product (app or program) that would integrate Gantt, ...
-2
votes
3answers
185 views

How many minutes an employee worked? [closed]

we have observed in our company that employees are prone to take multiple breaks during a typical 8 hours working day. We wish to deploy a system which will keep a count of how many minutes an ...
0
votes
1answer
78 views

Vocabulary used in drawing activity diagrams

In a drawing activity diagram when it says: Activity A Follows Activity B does it mean A->B or B->A? I am confused with this lingo.
11
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3answers
32k views

What does person-month mean in development time?

I have a question about communication channels that is talking about person-month but I don't understand what is a person-month. Does it mean this many persons? or this many months? Here is the full ...
0
votes
5answers
196 views

Time taken for a project versus time objective

I've set a time objective for my project. 10 days, for example. The project took 15 days to complete. I have to report the performance regarding the time of the project, as a %. My question is: how ...
3
votes
3answers
313 views

Is it bad, if events took much less time than Scrum Guide prescribes?

The question opposite to this and this one. Sometime Scrum events may took much less time than Scrum Guide prescribes. Is it a signal, that we did something wrong? As usual, there is my thoughts on ...
3
votes
2answers
968 views

What should Scrum Master do if Scrum Team hasn't reached an event goal after time-box expires?

What should the Scrum Master do if the time-box of event has already expired, but the goal not reached yet? This is the quote that made me think about this question: So what do we do when the time-...
2
votes
3answers
313 views

What Scrum Master should do to prevent out of time constraints (time-boxes) of events?

Scrum has strict limitations of events in time. It is hard to stay in the events time-boxes that Scrum Guide prescribes. What Scrum Master should do to avoid situation when Scrum Team didn't reach a ...
1
vote
1answer
372 views

How to calculate Critical Path including Std Dev for each activity estimate?

When estimating activity durations, you get a duration plus/minus a sigma (standard deviation) for each activity. Afterwards, when you want to determine the critical path, what figure should you ...
1
vote
2answers
268 views

When do you determine whether project will use sequential phase-to-phase manner or as a overlapping phase manner for project management?

Is determining if a project is going to executed in a sequential phase-to-phase manner or as a overlapping phase (fast-tracking) manner done in Project Management plan( and/or one of it's subsidiary ...
2
votes
4answers
337 views

Best reply to project manager's failed humour [closed]

Whenever a manager ask us to perform a task, we often ask "when do you need this by?" Some managers try to be smart and often say: "yesterday". What would be the best comeback response?