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Questions tagged [time-management]

Questions about time management in the context of Project Management. See also http://productivity.stackexchange.com/ for general time management questions.

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3 votes
3 answers
2k views

What is the concept behind adding dummy activity in network diagrams?

Really confused in this. When to use dummy activity exactly? Can someone elaborate with examples. I have been solving a lot of problems related to this and the more I solve new problems, the more ...
0 votes
0 answers
23 views

time spent on the highest-level task in Jira

I'm asking for help with Jira. The task is to track the time spent on the highest-level task and ideally do it by roles. Now, let me explain in more detail how things currently stand. The highest-...
3 votes
6 answers
7k views

How to handle a slow developer?

We have a team of 3. Developers A and B would each take about a day to do a task X. Developer C will take an entire week. What is the best way to deal with this? I don't want to fire them because it's ...
0 votes
2 answers
89 views

Should I track time for an hourly project during time taking operations?

I am a freelance programmer and use time-tracker software to bill my hours. Sometimes when I am running some time-taking operation such as building a Docker image, running a CI pipeline and waiting ...
0 votes
2 answers
134 views

Time estimation of a product before developing the UI

I work at a newly found software house as an operations manager. I am currently assigned with developing a project lifecycle framework from getting the client requirements to sign off. Constraint is ...
4 votes
3 answers
1k views

What's wrong with a status pull?

This morning my manager was trying to reschedule the weekly synch; I pointed out that it was a status pull and might not be worth the effort to reschedule. Manager replied that it was convenient. ...
-1 votes
1 answer
150 views

Do we really want tools for our work? [closed]

I am running a small team and I am performing perfectly in my work. But a few days ago one of my friends told me that we should try a tool or software package that will help increase productivity and ...
0 votes
3 answers
711 views

Tasks need to be on same day for event

So it's my first time using ms project, so forgive me for messing up terminology. Basically the problem is as follows: I have created 3 main tasks with a few subtasks each. I have then asigned ...
14 votes
3 answers
9k views

Why management is more concerned of JIRA hours than of following Scrum values?

As in many other projects, we are also using JIRA to manage tasks and user stories, and Scrum as the Agile methodology. At the end of each day, the ScrumMaster provides the burndown chart to the PMO ...
0 votes
1 answer
451 views

Don't we need dummy activities in this kind of network diagram?

I haven't seen people using dummy activities in this type of diagram. Is it true that they don't need dummy activities? What is the logic?
-5 votes
2 answers
130 views

Recording workers PCs and insight into their activity and effectiveness? How [closed]

How do you monitor your workers and how do you make sure they are not just staring at the screen, and eating chips? What kind of software or method do you use?
0 votes
2 answers
135 views

Todo Note taking and Eisenhower Decision Matrix - Quadrant 2: Not Urgent but Important Tasks

Bases on the theory of the Eisenhower Decision Matrix, one is supposed to dedicate time preferably to the Quadrant 2 (Q2): Not Urgent but Important Tasks. (reference: The Art of Manliness) Is to-do ...
0 votes
1 answer
541 views

What factors can affect the priority of a task? [closed]

Starting from the Eisenhower table, I classify my tasks like this: It's easy to handle urgent important and unurgent unimportant tasks. The problem is, hardly a task is urgent to me, but most of the ...
0 votes
1 answer
111 views

How do you track employee working hours? [closed]

I've inherited the responsibility of managing a team in my role. I need to track the hours that each employee spends on each project. We're a small startup that lacks an existing process for this task....
2 votes
3 answers
215 views

Effect of front-loading tasks on project schedule

Customer wanted to re-prioritize activities and move them up the schedule. This will result in some tasks being carried out in parallel. To avoid over-allocating my resources, we have recommended to ...
2 votes
3 answers
253 views

Why are fiscal quarters a thing?

There exists a widespread separation of one year into 12 roughly equal slices. What is the benefit of introducing a very similar one b = floor(a/4)? How is we'll do it 2021Q1 better than we'll be done ...
35 votes
15 answers
14k views

Is imposing "impossible deadlines" a Management Technique?

I am a developer aiming to become a manager. I want to know if the following is a valid management technique (within reasonable parameters, to be determined), I want to know how to deal with it and to ...
19 votes
7 answers
13k views

What are developers expected to do during testing in the latter half of each Sprint?

When you are using the Scrum framework, a Sprint cycle involves development and QA. At the end of the Sprint the tasks worked upon and tested are showcased and released. Typically, for a team of 3 to ...
5 votes
4 answers
441 views

Specialist "adopted" onto a scrum team for a project - not fully utilized but being asked to check with SM/team to be "excused" for other job duties

I used an alt account as I'm active on other .SE sites, and I considered whether this would be more applicable to The Workplace but I'm asking here because ultimately I thought it's more a 'project ...
9 votes
9 answers
44k views

How many projects can a PM manage at the same time?

We are a small team and can afford only one project manager (PM). As a result he's basically managing all of our projects. To keep the quality of our business, we would not like to overload him. ...
2 votes
3 answers
13k views

JIRA - Story Points & Time Tracking

I've read various questions and answers and I'm really struggling to setup up a Project/Sprint/Story/SubTask to get what we think we need. In terms of long term planning I've sold my team on the idea ...
35 votes
7 answers
16k views

Is Planning Poker Bad for Software Development Teams?

We have a project manager that is adamant about planning poker. I have found that this adds stress to everyone on the team, and the times are always wrong. We have different skill levels on the team ...
2 votes
1 answer
296 views

What to do if a Key stakeholder asks for a new request while my team is trying to meet other important deadlines?

A key stakeholder asked for a new request. It wasn't planned and will take some time to finish. This is peak time for my team and we have other deadlines to meet. How shall I respond to this key ...
2 votes
2 answers
463 views

How to manage delays from external clients

There are many variables to measure when dealing with clients, but to me these are the most important variables that I dealt with: Clients that are internal or external: If internal, it should depend ...
2 votes
2 answers
382 views

Managing a junior project manager who is bored

I have a junior project manager working for me. Unfortunately a lot of the work we have been doing lately is slow and comes in small spurts. I know the Junior PM is getting bored because they haven't ...
0 votes
2 answers
369 views

Fibonacci scale project estimates: how is it not vulnerable to misunderstanding by management?

The Fibonacci sequence is to assist developers with project estimates. The concern is that we consistently see management use the points derived from Fibonacci sequence estimates to determine project ...
-2 votes
2 answers
110 views

Design and architecture considerations for management tool [closed]

I am learning about management and coming from software development I was wondering how I would design a tool to help users manage their software development projects. When it comes to the data ...
1 vote
0 answers
138 views

How to set dependencies in TeamWork app to cascade delays in one task into dates of other tasks?

Let's say I have multiple tasks that are supposed to be taken care of one after another. Each has its own date of completion. task 1 - will be completed on 15 march (1 day) task 2 - will be completed ...
1 vote
1 answer
1k views

What is the difference between ABCD analysis and Eisenhower method?

According to Wikipedia, the ABCD analysis is: Activities are ranked by these general criteria: A – Tasks that are perceived as being urgent and important, B – Tasks that are important but ...
7 votes
4 answers
246 views

What is the term for actual delivery time will be varied by 4 times from estimation?

I remember I once read in Wikipedia about a law stating that the actual delivering time will always be 4 times less to 4 times more from the estimated time, even when you aware that law and know every ...
6 votes
2 answers
645 views

Product Owner in different time zone from scrum team

I am a product owner for a remote scrum team. I am on the east coast of the US. The scrum team is in India. This is a 10.5 hour time difference. I have been participating in their daily scrum at 6:...
20 votes
5 answers
340 views

How do you get the most value out of a PM who can do everything?

This excellent post by Joel struck home (The gorilla with too many hats), and made me think. Many project managers started out as individual contributors, and may have strong technical skills in a ...
13 votes
5 answers
1k views

Our Team Finished Our Project Before The Deadline! What Now?

I have 1 project under me and looks like we are ahead of time in this. We told client that the project will be completed in a month, and the developer completed it in 2 weeks. What should you do in ...
3 votes
5 answers
527 views

Is it possible to give accurate estimates and planning without tracking time for tasks?

I work within a small team of developers. We don't track our time so we have no data to work off when we give estimates. Basically, I'm wondering if it's possible to have a successful plan and give ...
2 votes
1 answer
1k views

Tracking hours for Managers/Scrum Master

Developers at my company log hours in JIRA. Managers/Scrum Masters do not log hours that religiously. They would only log for Scrum ceremonies. As a manager, I can see the reason for not adding my ...
2 votes
1 answer
7k views

How to have the time a task would take and duration for a task in MS Project 2010?

Within my projects I would like to have two different notions of time for a task: How many hours of actual work the task is expected to take A time frame for the task that the above hours should be ...
2 votes
4 answers
702 views

How to avoid the planning fallacy?

The planning fallacy appears especially frequently when estimating tasks in software development. However agile estimation methods like planning poker etc. don't seem to be designed to avoid this ...
4 votes
3 answers
374 views

Is it bad, if events took much less time than Scrum Guide prescribes?

The question opposite to this and this one. Sometime Scrum events may took much less time than Scrum Guide prescribes. Is it a signal, that we did something wrong? As usual, there is my thoughts on ...
2 votes
1 answer
129 views

How to represent an iterative sprint within your schedule list

In an agile approach we can use tools like kanban to plan, measure and monitor sprints. But when we need to use schedule systems like MS Project or any other online collaboration tool that works like ...
-1 votes
1 answer
315 views

MS Project time management scheduling

I am trying to figure out if it is possible to make a project auto-predict time usage for my team but only allow each project to use a certain % of time a day. Ex. I have Project 1-4 and employee 1-3....
16 votes
4 answers
29k views

What is the typical ratio of PM/EM hours to "work" hours in a project?

What is the rule-of-thumb ratio of Project Manager/Engagement Manager time to overall project time (e.g. man-hours for work products) in a project? I'm especially interested in an answer within the ...
4 votes
2 answers
238 views

What techniques do you use to establish scope in agile

More than communications skills, lean techniques to discard useless features with no value, more than ask "what do you want?" or "is there anything else?" to the customer. Reading the book Agile ...
5 votes
6 answers
709 views

Team productivity vs team size

I am looking for information about how the team size impacts project velocity. Let's assume that I have a small project estimated at 300 hours for single worker. What impact does team size have on ...
13 votes
3 answers
74k views

What does person-month mean in development time?

I have a question about communication channels that is talking about person-month but I don't understand what is a person-month. Does it mean this many persons? or this many months? Here is the full ...
-1 votes
1 answer
73 views

Time-budget tracking monitoring for PM and client

As a PM I constantly struggle to shuffle information about used-up and remaining time budgets between customer and development team. After receiving a job from the customer, and after detailing it ...
0 votes
2 answers
193 views

Cost management without time tracking in Scrum

In my company I'm responsible for several software development teams. Lately our managers asked me to establish a time tracking system for our developers to have better overview over the actual costs ...
0 votes
1 answer
59 views

A recursive quote/rule about underestimating tasks

There was an interesting quote I read a long time ago that went something like this (It was more like a rule, let's call it the X rule): The X rule: everyone will underestimate the task assigned to ...
5 votes
1 answer
271 views

How to manage large-scale research projects in a research center and measure performance?

I work at a research center that is now going through changes in its administration. The new board of directors calls for a more aggressive and more practical approach to project management and ...
0 votes
4 answers
165 views

How can a small web team maximize efficient use of time and prevent redoing work

I'm a member of a small team that does custom websites for pretty much anything. We have the work split into 3 categories, back end and database, JavaScript functionality, and front end design. ...
3 votes
2 answers
604 views

How can I stop my remaining estimate to be adjusted?

In JIRA, we have a task for standups and meetings, obviously this task does not need an estimate, but it is useful to have time tracking on it. However, when I log time on this issue, the remaining ...