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Questions tagged [time-management]

Questions about time management in the context of Project Management. See also http://productivity.stackexchange.com/ for general time management questions.

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35 votes
7 answers
16k views

Is Planning Poker Bad for Software Development Teams?

We have a project manager that is adamant about planning poker. I have found that this adds stress to everyone on the team, and the times are always wrong. We have different skill levels on the team ...
Grim's user avatar
  • 452
35 votes
15 answers
14k views

Is imposing "impossible deadlines" a Management Technique?

I am a developer aiming to become a manager. I want to know if the following is a valid management technique (within reasonable parameters, to be determined), I want to know how to deal with it and to ...
user1220's user avatar
  • 453
25 votes
14 answers
5k views

Are 40 hour work-weeks (no overtime) acceptable for development teams?

No matter what our current conditions are, it seems like my team is always working 40 hour work-weeks. Under normal work conditions this would be fine, but as we approach a deadline on a major ...
Harlan Wescott's user avatar
22 votes
7 answers
2k views

How to handle CEO "priority" requests that affect existing client deadlines?

Our team(s) have agreed upon timelines both by the team themselves and the clients, including a bit of extra padding in case of any mistakes. However, the CEO of the company consistently sends ...
Trelo's user avatar
  • 221
20 votes
5 answers
2k views

Managing projects across time zones

When managing a project that involves participants across the globe, it is quite manageable for any two timezones to meet (someone will be at the end of their shift while someone is starting theirs), ...
Sean Earp's user avatar
  • 2,955
20 votes
5 answers
340 views

How do you get the most value out of a PM who can do everything?

This excellent post by Joel struck home (The gorilla with too many hats), and made me think. Many project managers started out as individual contributors, and may have strong technical skills in a ...
Sean Earp's user avatar
  • 2,955
19 votes
7 answers
13k views

What are developers expected to do during testing in the latter half of each Sprint?

When you are using the Scrum framework, a Sprint cycle involves development and QA. At the end of the Sprint the tasks worked upon and tested are showcased and released. Typically, for a team of 3 to ...
John's user avatar
  • 648
17 votes
10 answers
3k views

What time tracking / time management software do you use? [closed]

I made a few searches for such a question and I did not discover any. So... have you tried implementing and actively using a software that is tracking employees time spent on different assignments? ...
BetaSve's user avatar
  • 351
16 votes
4 answers
29k views

What is the typical ratio of PM/EM hours to "work" hours in a project?

What is the rule-of-thumb ratio of Project Manager/Engagement Manager time to overall project time (e.g. man-hours for work products) in a project? I'm especially interested in an answer within the ...
warren's user avatar
  • 942
15 votes
10 answers
1k views

How do you manage a team of developers when their preferred working hours vary?

I recently read a question on here about - How to balance Teamwork and Babble? - and David Espina's answer pointed out that despite developers being contracted as 100% FTE (full-time equivalents), in ...
Kosta Kontos's user avatar
15 votes
7 answers
2k views

When is time tracking too detailed?

Currently, all developers all required to "clock in" by actually clicking on a timer in our internal application. So even a discrepancy of 3 minutes from the budget needs to be accounted for. As a PM,...
TechWire's user avatar
  • 481
14 votes
3 answers
9k views

Why management is more concerned of JIRA hours than of following Scrum values?

As in many other projects, we are also using JIRA to manage tasks and user stories, and Scrum as the Agile methodology. At the end of each day, the ScrumMaster provides the burndown chart to the PMO ...
Knowledge Craving's user avatar
13 votes
5 answers
1k views

Our Team Finished Our Project Before The Deadline! What Now?

I have 1 project under me and looks like we are ahead of time in this. We told client that the project will be completed in a month, and the developer completed it in 2 weeks. What should you do in ...
RG-3's user avatar
  • 727
13 votes
3 answers
74k views

What does person-month mean in development time?

I have a question about communication channels that is talking about person-month but I don't understand what is a person-month. Does it mean this many persons? or this many months? Here is the full ...
user1899082's user avatar
11 votes
5 answers
2k views

How to estimate time required and deadlines for creative and problem-solving tasks?

How to quantify time requirements for tasks that are almost purely problem-solving or creative? And how to set deadlines based on those estimates? Practical scenario in my team: Steve must find a ...
user avatar
11 votes
4 answers
2k views

Agile team full of part time developers

I often see projects at my company that are full of part-time developers, meaning they work some % on different projects. Additionally, management seems to be on the Agile hype train. I feel that ...
Eugene K's user avatar
  • 213
10 votes
4 answers
869 views

What do to if a signed project got cancelled?

I have a X dollars project under my belt. It supposed to start on Monday. But client refused to go forward and I waited for them for a week. How do software consulting firms deal with this situation? ...
RG-3's user avatar
  • 727
10 votes
7 answers
4k views

How to define a task completion criteria?

You, being a project manager, assign a task to a technical specialist. You don't understand exactly what he/she is doing, since you don't have his/her skills and education. How do you define a task ...
yegor256's user avatar
  • 7,050
10 votes
3 answers
401 views

Communicating weekly goals amid uncertainty

If a project's inherent uncertainty prevents accurate planning or resourcing of task effort more than a month into the future, how can project managers best communicate, coordinate, and track ...
snitzr's user avatar
  • 329
9 votes
9 answers
44k views

How many projects can a PM manage at the same time?

We are a small team and can afford only one project manager (PM). As a result he's basically managing all of our projects. To keep the quality of our business, we would not like to overload him. ...
ben_fff76's user avatar
  • 389
9 votes
4 answers
6k views

How often should risk management be analysed and tracked?

I have analysed the possible risks of my project, and I do intend to get back to them from time to time and make sure that the project is safe. I am trying to figure out how often I should check them,...
Tsiki Azuz's user avatar
9 votes
3 answers
1k views

How to handle a complex project without Tech Lead or Project Manager?

I am working on a complex project in Android alone. There is no tech lead or any project manager to guide me about the project development. I have to interact with the client and do the work according ...
Naresh Sharma's user avatar
9 votes
5 answers
738 views

40 work hours a week is said to be the limit for productiveness, does it include open-source?

I keep seeing articles about the uselessness of working more than 40 hours a week, this one for example but I remember I read the same on Forbes and others. Does this estimate include the time spent ...
ecoologic's user avatar
  • 343
9 votes
3 answers
297 views

How to mix innovation time with project time?

I am attempting to get a proposal going where some time is set aside for innovation, similar to the well known free time at Google, but I fear that one of the biggest argument will be that it will ...
tehnyit's user avatar
  • 475
9 votes
2 answers
652 views

Which is the best methodology to manage a distributed team, working in several short term one-man projects?

I lead a team of around 20 people, distributed around the world (different timezones, most of us haven't met in person). Most of the projects we work on are short term (3-4 weeks) customizations with ...
Mariana Silvera's user avatar
8 votes
2 answers
370 views

How detailed should my time management be?

I work as a freelancer and want to start tracking my time, but how do I decide how detailed this should be? Currently, I just keep track of the time I spend on various projects, but I don't subdivide ...
Ivo Flipse's user avatar
7 votes
4 answers
246 views

What is the term for actual delivery time will be varied by 4 times from estimation?

I remember I once read in Wikipedia about a law stating that the actual delivering time will always be 4 times less to 4 times more from the estimated time, even when you aware that law and know every ...
Ooker's user avatar
  • 199
7 votes
4 answers
245 views

How can I handle objections about the percent of utilization of a non-technical PM?

One of our best PMs is a non-technical PM. She used to be a BA, not a developer, and is extremely detail oriented, has excellent communications, is Scrum certified, etc. We are placing her on one of ...
Amrinder Arora's user avatar
6 votes
2 answers
645 views

Product Owner in different time zone from scrum team

I am a product owner for a remote scrum team. I am on the east coast of the US. The scrum team is in India. This is a 10.5 hour time difference. I have been participating in their daily scrum at 6:...
Paul W's user avatar
  • 61
5 votes
6 answers
709 views

Team productivity vs team size

I am looking for information about how the team size impacts project velocity. Let's assume that I have a small project estimated at 300 hours for single worker. What impact does team size have on ...
Damian Kwaśniak's user avatar
5 votes
5 answers
2k views

My team hates planning poker (and the length of planning in general), is there a more engaging and/or quicker way to plan a sprint?

My team hates how long we spend in planning. We're currently spending about 3 hours for a 2 week sprint. I tell them that is actually less than a by the book sprint planning, but regardless they want ...
AnthonyJGentile's user avatar
5 votes
4 answers
10k views

How should the Product Owner prioritize the backlog?

Should the Product Owner prioritize the backlog side-by-side with the customer? Must this step be done during the Sprint Planning Meeting, or could it be done before the meeting? Is the meeting ...
davidepiazza's user avatar
5 votes
4 answers
441 views

Specialist "adopted" onto a scrum team for a project - not fully utilized but being asked to check with SM/team to be "excused" for other job duties

I used an alt account as I'm active on other .SE sites, and I considered whether this would be more applicable to The Workplace but I'm asking here because ultimately I thought it's more a 'project ...
AimPx's user avatar
  • 51
5 votes
6 answers
4k views

What is the purpose of logging work on daily time sheets?

My company recently introduced time sheet logging for each individual in the development team. To be honest, it is quite time consuming. Each member needs to log what they have done each day. They ...
Erif Foorp's user avatar
5 votes
3 answers
360 views

Have I become paranoid about project & time management?

How do you manage your projects (and your personal life) ? I tend to become psychotic because nothing seems to work. To specify the requirements & information better (as a developer's way of ...
Radolino's user avatar
  • 275
5 votes
3 answers
129 views

Agile in Construction

I am a Post Graduate student in Infrastructure Engineering and Management. I want to do a project regarding Agile Project Management. My questions are: Is the Agile approach successful in ...
Jagadha K's user avatar
5 votes
2 answers
1k views

Recording work experience on PMP application

can I have 0 hours recorded for some process groups in my PMP application? as I was not involved in all the process groups.
Vivian's user avatar
  • 51
5 votes
1 answer
271 views

How to manage large-scale research projects in a research center and measure performance?

I work at a research center that is now going through changes in its administration. The new board of directors calls for a more aggressive and more practical approach to project management and ...
Jxson99's user avatar
  • 153
4 votes
4 answers
6k views

Is there anything wrong with sending meeting minutes late?

I like my emails to be perfect, especially the minutes that summerise the meetings we have, I understand that it is obviously preferred to send it through right after the meeting, or even an hour late ...
I AM L's user avatar
  • 331
4 votes
8 answers
421 views

Dealing with non-scheduled time in Project

We build software. We use MS Project. We have projects where someone is booked 100% which really turns out to be 80% with meetings, more meetings, some side meetings, corporate meetings, etc that suck ...
john busteed's user avatar
4 votes
3 answers
374 views

Is it bad, if events took much less time than Scrum Guide prescribes?

The question opposite to this and this one. Sometime Scrum events may took much less time than Scrum Guide prescribes. Is it a signal, that we did something wrong? As usual, there is my thoughts on ...
Sergey Kudryavtsev's user avatar
4 votes
3 answers
1k views

What's wrong with a status pull?

This morning my manager was trying to reschedule the weekly synch; I pointed out that it was a status pull and might not be worth the effort to reschedule. Manager replied that it was convenient. ...
MCW's user avatar
  • 8,728
4 votes
3 answers
1k views

Can an inexperienced person be a project manager?

What is the value of experience in a role of a Project Manager (Technical Manager). The problems I am facing is: During assigning tasks I do not know about dependencies. I have to rely on what my ...
prem30488's user avatar
  • 145
4 votes
5 answers
695 views

Personal time management challenges causing Stress & Anxiety

Last month I was assigned my first job about project management. But I realized that honestly, I have a problem with time management. I feel always stressed and anxious. More time thinking about ...
joel's user avatar
  • 49
4 votes
3 answers
2k views

How to evaluate task duration?

Another question came up about estimation of budget and time plan estimates for a project. In my answer, I stated that the ground knowledge for time estimate was experience. Does anyone knows a more ...
Alexis Dufrenoy's user avatar
4 votes
3 answers
329 views

Ratio of learning time and working time at work in software development

In software development, technology is changing super fast. Therefore, learning new skills and testing new tools are indispensable . If the schedule is tight, developers will not have enough time to ...
Van Huy's user avatar
  • 143
4 votes
2 answers
1k views

For every hour cutting code, how many project hours are spent doing something else?

I work on a large line-of-business legacy application, my projects are very much NOT green field. The dev teams are small, usually 2 developers, 1 system tester, plus part-time PM and BA resources. ...
Liz Burchill's user avatar
4 votes
8 answers
3k views

What's a more generic, less-loaded name for "operations"?

I'm trying to help better organize the activities of our group. We're largely a service organization (working with faculty and students at an academic institution), but we're a tech group and we do ...
mattdm's user avatar
  • 571
4 votes
2 answers
238 views

What techniques do you use to establish scope in agile

More than communications skills, lean techniques to discard useless features with no value, more than ask "what do you want?" or "is there anything else?" to the customer. Reading the book Agile ...
Maximus Decimus's user avatar
4 votes
1 answer
1k views

How can one Scrum Master do two retrospectives during SAFe PI Planning?

As a Scrum Master for two teams within SAFe, I have the standard scheduling down pat. I can attend all regular meetings and the teams are running relatively smoothly. However, we are working in a ...
Stephie's user avatar
  • 141