11

What you need is a hammock task. A Hammock task is a task that depends on other tasks for both the start and finish dates. Like a hammock, the length of the task depends on the space between the two other tasks. Roughly speaking, create a task, then link the start of the hammock task to the first task, and the finish of the hammock task to the second task. ...


10

I have found in most cases when the task IDs are listed non-sequentially (the numbers in the left column are out of order) it is because the task list has been sorted. IF this is the case, you can open the Sort By dialog (Project | Sort | Sort By), select (place a check mark in) the Permanently Renumber Tasks option and click the sort button to renumber ...


9

Start by implementing the process, not software. Are you all located in the same space? Go old school and use notecards and post-its. That is how we started our iterative dev team off, and it works quite nicely. If you must use software... How big is your team? Mingle from Thoughtworks is good, but expensive ($400 a user annually). It is free for <5 ...


8

Set the task to fixed duration, manually set the work to the desired hours, and the tool will calculate the appropriate resource allocation. Or, you can manually allocate hours on each loaded resource under that package in the task usage view. Either works.


8

You are describing the difference between "work" and "duration". Work is in hours, and is typically the target number of hours that will be burned doing direct work for that task. Duration is a period of time, typically in days, in which that task is to be done. Therefore, you can have a task in which you estimate 40 hours of work, but you are estimating ...


8

Right click the mouse over a blank space on your gantt graph, choose "gridlines...", highlight "current date" and define the line color and type. I usually make it a red continuous line. Unfortunately, it is not possible to control line width.


7

I don't think MS Project is the best tool to show such thing. You haven't pointed using it as a requirement so my advice would be to use something different, possibly something simpler. The first thing which comes to my mind is Cumulative Flow Diagram (CFD). First, it naturally shows how much work has been completed (done state), so if you need % complete ...


6

For me the answer is hidden in a question. You want to make these things visible? Well, make them visible. Visualize your punch list, possibly on a physical medium and in a place which is frequently attended by the project team, be it a room they share, a hall or the place next to a coffee machine. Using physical medium - a whiteboard or flipchart serves ...


6

Personal preference, but for me, I only group them by like kind (summary to summary, detail to detail). Summary tasks are seen as separate work packages, ie: they summarize all of the tasks necessary to complete that particular part of the project. So if I link a Summary task to anything, it will be to another summary task (work package). This also helps ...


6

Check your task bar, top right there should be a pull-down menu you can select type of filtering. You will want to filter by "Date Range", you will then be prompted to enter start date and end date of the range. I don't know how to get to this through the menus.


6

Resource leveling will not move remaining work forward. The resource leveling command's sole function to the resolve resource overallations. If you want to move all remaining work out of the past, use the Tools > Tracking, Update Project, Reschedule uncompleted work to start after command. Do not keep changing the Project start date. Set your status date (...


6

There is no conditional formatting in Project, but you can achieve what you need through custom flag fields and some bar style formatting. In the Status field there are four possible results: Complete, On Schedule, Late, or Future. What color bars do you want to show for each status? I'll walk you through the process.


5

I found the best approach is to use small colored icons in a number column: blue/green/yellow/red. How I set it up On an existing number column (e.g. Number1, etc), right-click and choose "Customize Fields" then select the individual field by name. Then, at the bottom of the form, click "Graphical Indicators" and set up ranges for each color icon, then ...


5

I second Trevor's answer but would remove 'personal preference.' The schedule logic rests at your leaf level of the decomposition. Everything that matters to you as a PM occurs at this level; at the summary levels, things become hidden and your critical path becomes clugy. If you mix your predecessor-successor logic between levels, you will, not may, lose ...


5

This can happen when your summary tasks (or any children summary) tasks have resources assigned. It can also happen when a child task is external, e.g. located in an external project file. So, check to make sure that none of your summary tasks have resources assigned, and none of the have predecessors or successors assigned. If your project file has ...


5

More than probably your task is set by default as "Fixed Units" so the initial 22 hours of work are not kept fixed. Now 217.13 days * 8 hours/day = 1737 hours (the task duration in hours) Whenever you add a new resource in "Resource names" column MS Project tries to guess what you want to do. And by default he believes you are adding a new resource with ...


5

Enter the tasks for your process into MS Project, including durations, predecessors, successors in addition to other key items (e.g. assigned resources) you may want to track. Create a task called "START". Give it zero days duration with no assigned resources. Set this task as the sole predecessor for the first task in your process. When you want to run the ...


5

Whilst David's answer is the right one in an ideal world, it is possible to achieve what you want by: Removing all the columns depicting start and end times (or moving the Gantt chart margin over them so they don't show), and Modifying the timescale appropriately- For example if you double-click on the timescale headings and remove all but one tier, then ...


5

Have you considered exporting the relevant data to Excel? If you display the Task Sheet (use the View ribbon) you can certainly save that view as PDF as well. Saving as PDF just prints the current view to a PDF printer. I would filter and show only the tasks of interest - instead of saving the entire list.


5

This is no different than the probabilistic of weather events and those projects that can be affected by weather. And it is even similar to the probabilistic availability and performance of labor and machine resources. The key is to understand the distribution of weather impact on the mountain over many years. This means, in order to properly plan work on ...


5

Pardon me for bumping in. You are dealing with two different ideas. Duration and work. Duration is the value you enter in the duration field when you create the task. It is the answer to the question "how long is this going to take?". When you assign resources Project, unless told differently by you, calculates the work using the following formula: ...


5

If you have deleted all the bars with the exception of the Baseline Bars, you should not be seeing dependency lines nor start and finish dates. When you attempt to print, have you removed the modifications you made? If I follow your steps, I don't see anything except the baseline bars. My suggestion: Make your modified view a new view. Open the modified ...


5

A use case might be procurement of a service/software that is a pay-as-you-go service that won't be used until a certain release point. You want to wait as long as possible before procurement to ensure you're not wasting money up front. There are a lot of other use cases.


5

TL;DR Microsoft Project is for project planning. It is not a replacement for other documents and processes. There is no such thing as an "MS Project Change Request." Handling Change Requests A change request is generally a formal document requesting changes to the specifications of a deliverable. It is up to the project manager and the rest of the team to ...


5

There are a few issues in sequencing: 1. if I sequence the tasks with just the predecessors, the Gantt chart will be very hard to read--it's hard to read already as we have so many tasks Task links should be based on the reality of the work. Don't be concerned about how the Gantt Chart looks. If there are too many link lines showing, modify the chart to ...


4

In SharePoint 2010 there is a list template called "Project Tasks List". This will then easily synchronise with you MPP file. But be careful - if you customise your list, not all data types synchronise with MPP properly.


4

Following works in MS Project 2003 (I know it's an old version, don't blame me, blame the company :-) ) Right click on the milestone icon and click 'format bar' You get a popup screen in which you can select the icon you want to use. I don't think it possible to make it bigger though, only change color, shape or type... Personally, I don't think it makes ...


4

If you want the resource to spend 40% of their 8 hour day on a task you need to set their % allocation to 40% not 100%. Setting it to 100% tells Project that you want them to spend 100% of their day on that task. The % allocation value tells Project how much of their work day they can spend on the task. This relates to the resource max allocation in that if ...


4

Short answer: I've configured Mercurial so when I ask it to do a binary diff (e.g. .docx) it uses docdiff to feed both versions to MS Word in compare mode--allowing me to see both revisions and the compared version of the document. It doesn't work for PPT because that POS program doesn't support comparison, but the other answers suggest Project does support ...


4

When you build an estimate, the end result is a range of finish dates, or costs, with a probabilistic distribution that sits on top of that. When you set a target, the end result is a SINGLE number that lives somewhere in that distribution. You would establish that target based on risk appetite. Move it to the left, like your X-3 scenario, to challenge ...


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