10 votes
Accepted

Agile team full of part time developers

Multitasking kills productivity. Task-switching costs can be deadly. What I would suggest is to make Management aware of the costs and risks of having developers working on multiple projects ...
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  • 14.7k
10 votes
Accepted

What are the benefits of queuing tasks as opposed to assigning them?

I will assume that the "push" approach is not only direct, but also immediate. (Like when someone comes up to you and says "hey, Joe, can we roll this later today?"). The "...
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  • 267
7 votes
Accepted

What we should do with tasks which estimated time bigger than sprint?

Look for ways to deliver limited business value initially ...even if it is not something that you can actually use. Taking your example, if you are going to accept Visa, MasterCard and PayPal, you ...
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6 votes

How to visualize and manage task dependencies?

TL;DR Respect the time box, and do "just-in-time planning." Don't do so much up-front decomposition, and rely instead on iterative delivery to provide you with an emergent design. Analysis From an ...
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  • 47.4k
6 votes

Which columns exist on your task board?

This is a great question. Many teams start with something like what you have or ToDo | Doing | Done. This may be ok, but doesn't tell you much about how your work is flowing. If you want more ...
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  • 16.7k
5 votes
Accepted

Definition of Done or How to really finish tasks?

You mention Definition of Done, and in Agile, the acceptance criteria and other user story content defines if work meets the user's needs, but often allows for shoddy workmanship. We all know we can ...
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  • 16.7k
5 votes

How to deal with non-project work requests on developers?

Facing similar things in the past I combined a few solutions: Try to get all the non-urgent work into the backlog, so that it is visible and foretasted for the team. Try to get an idea of how much ...
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  • 879
5 votes

Team added "Daily Scrum" as a task in Jira. How do I get rid of this?

No team I ever met was self-motivated to fill out bureaucracy tickets. The question you should ask is: who wants them to count hours and why. Then find out how to solve that need. Ideally, you ...
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  • 7,540
4 votes

Definition of Done or How to really finish tasks?

When a task meets the acceptance criteria, that means it's done. No other options. In real life, if a developed task meets the acceptance criteria but needs some more attention or some updates that ...
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4 votes

Definition of Done or How to really finish tasks?

For us, "it depends". We try to take into account of whether this is, for want of a better description, "scope creep" and how much extra time it adds to the task. We're using Scrum in 2 week ...
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  • 143
4 votes

Definition of Done or How to really finish tasks?

I wonder if the issue is not so much closing off a task as poor estimation of how much work remains. It is pretty common in my experience to have progress stall at 90-95% complete.... mainly because ...
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  • 8,879
4 votes

Assign verification person on Jira Board

A couple of possible options: a] Add a status of 'Ready for test'. When transitioned to this status the issue would be made unassigned by a post function. Issues in this status would represent work ...
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4 votes

How to handle large backlog

First: It's clear that your testing team is way too small. A ratio of 5:1 is simply going to (1) cause a huge backlog and (2) cause bugs to slip through. Your own project is proof of this. Even if ...
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3 votes
Accepted

Assign verification person on Jira Board

I eventually added a custom field Verifying By that is of type "User Picker". I also added an additional column called Verifying that contains tasks that are done and picked by someone for ...
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  • 151
3 votes

Definition of Done or How to really finish tasks?

A few thoughts on the question: In reality, I don't see the problem here. Frequent changes are absolutely normal for Agile. Even more, this is a part of Agile. You can't make part of product "at all"....
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3 votes

What's the best way to manage business tasks alongside technical tasks?

TL;DR A task doesn't have to be completed in the same Sprint as some other task to be considered project-related work. Dependencies and related work can be done in future Sprints. 100% of project-...
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  • 47.4k
3 votes

JIRA: how to have many Kanban boards for one project

What field are you entering the categories into? I would recommend using "component" (but using label or epic would also work) and then creating either quick filters or swimlanes for the 2 different ...
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3 votes

How to deal with non-project work requests on developers?

I've spent the last year and a half working with over twenty teams that have faced very similar issues. Over that time we've experimented with several techniques and found some that work well. ...
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3 votes
Accepted

Is creating mock-ups a good idea when starting to develop a new project?

The old saying "a picture is worth more than thousand words" is also true when it comes to software specifications. You can write multiple pages of text to describe your user interface and its ...
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  • 176
3 votes

What are the benefits of queuing tasks as opposed to assigning them?

Pull approaches optimize for flow (how quickly tasks move from 'in progress' to 'done'), while push approaches optimize for 100% utilization (making sure everyone is doing something at all times). ...
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  • 14.7k
3 votes

Breaking down a story to subtasks

Personally, I prefer treating the parent story as I would if there were no subtasks. That means, as soon as someone starts working on one of the subtasks, the parent story moves to In Progress. It ...
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  • 280
2 votes

What we should do with tasks which estimated time bigger than sprint?

First off, let's address the practical matter: if you are in a planning and you have a story that is the highest priority but you don't see how to break it down and retain business value, it's better ...
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  • 16.7k
2 votes

Assign verification person on Jira Board

Create a separate sub-task in the story for QA verification You said that you do not want the assigned person to be changed when the story is moved to Verify. In that case, you have only one other ...
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2 votes

Definition of Done or How to really finish tasks?

I'll speak from the Agile-Scrum perspective. First I need to break down your question into two different problem areas: 1) Definition of Done is an operating agreement on your team. Many teams do ...
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  • 3,922
2 votes

What factors should determine a task's priority?

Allow me to offer a different viewpoint, based on the Eisenhower grid - priority is different from urgency. Task priority depends on the consequences of failure. Task urgency depends on the time ...
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  • 8,689
2 votes

PM communication model

I'll try to answer your question, but I'm not sure it's really possible to. Let's say there are 5 discrete messages one can send to another. Feature - Something that is expected to be delivered. ...
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2 votes

Prioritizing WITHIN the priority matrix

Not sure if this is exactly what you're asking about, and pardon my shameless plug, but at work (we make Priority Matrix), we use the icon system heavily, with a preference for levels 1, 3 and 9. The ...
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  • 121
2 votes

How to deal with non-project work requests on developers?

There are several factors which could be problematic: A team of 1-2 developers is not really a team. 3 people can function as a Scrum Team, but less that that is somewhat less than feasible. You're ...
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  • 14.7k
2 votes

Agile team full of part time developers

One of the key tenants of agile (and scrum in particular) is to highlight problems in your systems. Saying a development system is agile, and people have to multitask, is a problem - so be clear in ...
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2 votes

Project 2016 update task start dates - am I asking too much?

MS Project works not only with full days but also with hours and minutes. Let's say Task2 had 7.5 hours of work left, and you reschedule this remaining work on the next day. Instead of finishing on ...
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  • 359

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