7

First thing, you need a business case. The project must either solve an existing problem, or be something that can create revenue. "This will be really cool!" is not generally considered a business case, but if you work at a place where it is, all the better. You also need to get a sponsor. Someone in the company that can see the value that this ...


6

In short, I'd say nothing. There's no reason working for free and it could cause several issues further down the road (who's going to pay for this 'free' work?). The analysis your team is doing is part of the estimating process. The underlying point in your question is: how accurate your client want estimates? If they only want wild guesses, then go for it....


5

Define Quality Through an Agile "Definition of Done" What level of quality are you expecting from this solution? While tempting, asking the question in this way is not useful because it doesn't lead to actionable or testable criteria. In addition, scope (and therefore to some extent quality) is the adjustable theory-of-constraint dimension in most agile ...


4

In general I agree with @Tiago Cardoso and @Mark Phillips; your client is effectively saying that they want to pay only for development, not for project management of the development effort. If that is what the client wants, I'd be happy to supply the name of three or four competitor firms, and tell them to keep my name on file to rescue the project when ...


3

Expanding on what Tiago said, it is more than part of the estimating process, it is part of requirements gathering and is part of the project's billable time. On the other side of the equation, the client is looking for some sense of a total estimated budget before signing-off on the project. This is a reasonable request as part of giving you the go-ahead ...


3

Including the evaluation criteria allows the respondents to better understand the priorities of the RFP requester so they produce an RFP that is as tightly aligned to what the requester needs as possible. It doesn't confer any unfair advantages on a recipient of the request because all recipients receive the same information and so all Proposals will be as ...


3

Start small and embrace failure as a learning opportunity. You said you don't have much knowledge in this area and there are some obstacles. In all likelihood, your first attempts will not work out, so don't bet everything on them succeeding. I have never written educational project proposals, so I can't give specific suggestions, but I can provide some ...


3

See FedBizOpps.gov: https://www.fbo.gov This is where the gov posts its RFP's. You may not be dealing with the federal gov't but this is a place to begin your research as the general process is similar. Since you are dealing with some kind of gov't agency, and you are just starting out, I strongly recommend that you hop on down to your local SBA and get ...


2

You can create a checklist for building your client (Requirement list) and have the customer fill it instead of an open question. This will help you focus on the points you need to know and will help the customer to give the right answers. So for example, you'd say: Currently we're building the technical requirements for the client system we're buildng ...


2

We're developing an application on a contract basis for an arm of a governmental organization. At the moment, we're students, and payment was slated to done using student funding avenues. However, I've just heard word that we'll need to set up a business, write up formal requirements and a proposal, and assist in comparing bids of similar scope and ...


2

Try a pitch deck It looks to me that the project charter and business justification are part of the PM process. While tradionally formal business plans were needed for such a discussion, in start-up circles nobody uses them at this stage in the game. The "pitch deck" is the favored option. It is really a few presentation slides that highlight the essence ...


2

Without seeing the template you're referencing, I expect it's like the introduction section of a lab report: the introduction section introduces the report not the experiment that the report is about. The Software Project Plan will have a different purpose from the product you're making. And the purpose of the product you're making should be defined in a ...


1

In the link you provided, the next field (after ASSUMPTIONS) is called PRICING METHODOLOGY. I think that's where they expect you to explain yourself. Pick one of your 3 answers and then explain yourself in the PRICING METHODOLOGY field. (That's assuming you don't get a clear answer when asking them in the Q&A session.)


1

The Vision is the expected end state, especially as it pertains to the business/user/customer facing end state. Simple example: Umbrella or similar product Vision: when walking outside I will be, using a light-weight, easily portable device, protected from sun, rain, wind. Proposal will describe what product or service the contracting organization will ...


1

This seems to be a common question theme lately. I recently answered similar questions in this thread and in this thread. There are three main issues swirling around you. Estimations are just guesses: In the 80' and 90's we somehow forgot the concept of "[Cone of Uncertainty][3]" in estimating. When you first estimate a project, you are lucky if you are ...


1

I stumbled upon a role doing this kind of work rather naturally; except mine was VBA for excel spreadsheets. You are correct that first you will need others to buy in to your apps. The problem is that the people using the apps really need to define the problem it is remedying. If the users define the problem then they will be gung-ho in supporting you. I ...


1

We are very often in this situation in our company. But that's just how we work. Our strength is not requiring details from customers, but to create proposal ourselves -- what we will provide for the customer by his money. Using Agile approach -- even on Fixed Price contracts. What we essentially do is following: Figure out customer's main problem ...


1

I assume this is during a bidding phase, where the client is determining what partner to work with. They have a problem and they want it fixed, as well as possible for a fixed amount of money. You wrongly assume that you should estimate what it costs to provide a certain scope. It is often the other way around: they have a budget available and want the ...


1

There is a database of freely available project proposals from Engineering School at Dartmouth: http://engineering.dartmouth.edu/cook/sample/ Also, you might take a look at project proposal toolkit with different samples and templates: http://project-proposal.casual.pm/


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