9

I'll echo what David said with a real life experience. Face to face meetings, with clear information radiators are the hands down best way to do this. If you can't be face to face, then get on a conference call and use Webex (or other similar), really use it to be your information radiator. When I joined a past company, the status report was this mammoth ...


8

Not only acceptable but expected in many environments. If you do project management for the US government, OMB & ECPIC absolutely require you to report progress in %. There is a deeper problem however; not how you report the %, but how you measure progress. Glenn Alleman has many blog posts and at least one book that touches on the topic. (My only ...


7

The Team Should Update the Sprint Backlog Daily Whether the Team is using a Kanban board or an Excel spreadsheet, there ought to be a canonical source for the Team's Sprint Backlog items. Members of the Scrum Team ought to update the Sprint Backlog at least daily, even if the only change is checking for tasks that meet the "definition of done" and marking ...


6

TL;DR There are some other good answers here, but "percent complete" is not only tricky to calculate reliably, but it's often implicitly tied to scheduling. That makes it difficult to talk about it without talking about schedule variance, too. Percentages of Tasks Completed We've all seen software installers that zoom from 0% to 83% complete in a matter ...


5

email reporting is good for noting things down, but nothing is better than the face to face weekly meeting. Face to face does not have to be a physical, it can be conducted over the net. I usually have a net session running (WebEX, TeamViewer or NetMeeting etc). On that, I bring up last week's status meeting and run through it. Making notes as the team ...


5

Actually I can think of two approaches here. Individual reporting for each project combined in a single place. Tools like: Burn-up chart Cumulative Flow Diagram (CFD) may come handy in this case. Putting them all on a single board/monitor can tell you much about projects status, although information will likely be hard to consume. A better idea for me is ...


4

The thing to remember about RAG status indicators is that 1) they're not objective, 2) they're different for every project, and 3) they're different for every company. Before you set up the status report you need to find out what those indicators mean to your client. For some clients a 10% deviation from plan is Amber, and others it may be Red. It's going ...


3

I have two standard things I use to make status reports more effective; Trending and Graying Out. Trending: Even on a simple dashboard the use of trending can help create context. Two most common ways I do this is a trending arrow and historical data. Trending Arrow: Instead of a simple color box for status, I also provide a color arrow that points 45 ...


3

The best person to answer this question is the person or people who are receiving the report. But I'd take a look at your methodology for generating this report. It sounds like you are generating this report weekly. Does it really need an executive summary? I frequently write reports that cover the previous month and they are typically one page of text ...


3

From the strictly technical point of view: Rise a risk. In this case the risk might be project failure due to insufficient control. The cause of the risk is missing or late reports. Perform a qualitative risk analysis (high probability, high impact) Perform a quantitative risk analysis (will cost xy) Don't forget to include team members / experts during the ...


3

My understanding of the PMs job is the following: PM is responsible for the success of the project. The PM is responsible to provide necessary information to the management in order to allow good decisions. If something out of the control or capacity of the PM hinders the PM doing or achieving this, the PM has to escalate this information also. PM is ...


3

Explore Earned Value Management. EVM is a way to compare the number of days expired to the budgeted cost and time. Although people make EVM sound very complicated, it isn't; it is a good way to tell if you are ahead of, behind, or right on track for what you predicted.


3

Radically reduce the reporting burden and increase the frequency. Daily stand-up meetings are very effective (link is an article in the Wall Street Journal). Every morning, gathering the team together, standing up. Go around the room and everyone reports on a) what they accomplished yesterday b) what they are working on today c) what issues, if any, are ...


3

Excel and PowerPoint- I've yet to find a single tool that can be tailored to the needs of all the stakeholders. To often I waste a lot of time futzing with the tool and not enough doing real work. When I joined a company, they had this massive status report slide deck. Less than eight projects being reported on and it probably ran close to 100 slides. ...


2

Depending on what it is you are looking for, i see two solutions: If you want to have some simple progress reports accessible to anyone interested, it probably would be easiest to make them yourself, with something like an excel spreadsheet. Pick out the key points you want to represent, collect the data every week and update your spreadsheet. This way, ...


2

What do you think about this visualization?


2

I would suggest for you to ask yourself what you're trying to achieve and if status report is best way to do this. If you want to have good visibility into progress, how about starting with something like Scrum or Kanban. Assuming that we're talking about software development Scrum is a very good start, if it's not software development, you try to employ ...


2

I don't think there's anything wrong with reporting percent complete so long as you have both a reliable and valid way of doing so. This means you have a performance measurement baseline against which to track progress, one which was developed using proven methods and is under control, and where tracking progress or claiming earnings is reliable and valid. ...


2

You might be looking for a Project Charter. This kind of documents varies a lot from project to project. With regards to tools and techniques, I share a part of the linked article. The Agile community has appropriated a number of different techniques or notations that have proven useful to capture high-level project information. For instance the “...


1

Not taking into account the different formats for each option I think we can discuss just this two: YYYY-Qx (with x in 1 .. 4) Project Z - Qx (where x can be bigger than 4) In my research each organization use any of them. E.g: "The fifth quarter period to end March 2008 was primarily concerned [...]" "There were no new staff hires planned during the ...


1

A research project is by definition innovative and, for this reason, uncertain. Especially at the beginning, researchers might have only a rough idea of the hypothesis that they want to validate. Novelty, complexity and uncertainty make the use of an Agile approach a good choice in the Research & Technology context. There is the possibility to use an ...


1

EVM is designed to signal schedule and budget variances and treats both early and late finishes as undesirable. That makes EVM a poor fit for research projects since tasks cannot be finished or started early without signaling a problem. In a project of known scope and with activities of well understood value, earned value management can be an effective ...


1

The wording of any metric depends on the message you are trying to convey. What is it about duration exhausted that is meaningful to the health of your project? If you can answer that question, then the language for displaying the metric should be self evident. The issue you have is, days exhausted does not mean anything. The 30% does not necessarily ...


1

We don't do RAG status updates for our stakeholders, but I have a Kanbanboard setup in Jira (attlasian calls this a rapid view) which tracks only issues tagged with "project_board". That way, stakeholder, not interested in the details, can have a simple highlevel overview of the project status. For our team, we do storypoint estimation for tasks. If we ...


1

This is how coming tinyPM 3.0 visualizes projects portfolio (screenshot is taken from early mock, so a few details may differ in the final version, but you get the idea).


1

Here is an attempt to visualize Teams availability based on their projects. Problem described by Pawel at http://blog.brodzinski.com/2012/04/project-portfolio-kanban-standard-board-not-good.html Here we see projects grouped by Teams (so each team can work on several projects). Project have end date (it may be a challenge to nail it down, but stil we need ...


1

I use very basic metrics, inspired by earned value. At the very least I try to: Divide my budget amongst all the deliverables. List when they're expected to be done (or possibly when they are on the critical path) Then as the project proceeds, I track progress against the schedule (only counting when things are 100% done) and budget. You can chart ...


1

15Five is a product that does pretty much exactly what you are looking to accomplish. It allows you to set up a set of questions which will be asked to a team of people every week. It sends reminders to keep engagement high and provides reporting tools to collectively review past answers. You will not need to manage the process of asking questions and ...


1

When I started my career, emails did not exist... Nor cell phones... We had some computers without a mouse... We would call each other; talk with each other when we would meet unexpectedly; or plan a meeting. Emails are a very great improvement in a business environment. But I have noticed that some people hide behind emails and technology (sometimes simply ...


1

Communication is critical on all projects. The risk of 'getting it wrong' is rather high. So, the energy, costs, time, and effort that go into it is simply the cost of doing business. Hopefully, this was considered as part of the required effort so the time and costs are built in to your targets. Now, the communication vehicle can come in different ...


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